Last updated: 10 October 2017 JOB DESCRIPTION

Post title: Project Manager Academic Unit/Service: Faculty Operating Service Centre for Higher Education Practice (CHEP)/Public Engagement with Research Unit (PERu) Faculty: Faculty of Social Human and Mathematical Sciences Career Pathway: Management, Specialist and Administrative (MSA) Level: 4 *ERE category: n/a Posts responsible to: Director of Centre for Higher Education Practice (CHEP) Posts responsible for: n/a Post base: Office-based (see job hazard analysis)

Job purpose To fully implement the Research Councils UK (RCUK) Strategic Support to Expedite Embedding Public Engagement with Research (SEE-PER) project. Lead the development, piloting and review of new/enhanced Public Engagement training provision. Take ownership of the collaboration required with research staff at all levels in the University.

Key accountabilities/primary responsibilities % Time 1. Project Management 50 % To take ownership of all planning, processes and operational delivery required to implement the SEE-PER project. To lead on consultation to identify enablers and barriers to take-up of PER training/professional development with selected discipline-groups at the University of Southampton, using specialist knowledge, through:  Drawing on current knowledge from sector studies/surveys/learning to inform work  Proactively working with colleagues in the University to identify key factors through designing and conducting surveys/focus groups to inform and develop defined skills/needs profile for PER in selected discipline-groups  Sharing key findings of the consultation with researchers through discussions/interview groups, providing specialist advice and assessing feedback  Producing a briefing document to inform next stage of project

To lead the collaborative development, scheduling and management all aspects of pilot activities for the enhanced PER CPD offer, working closely with colleagues in CHEP, Public Engagement with Research Unit (PERu) and discipline-groups. Lead the coordination of pilot CPD activities between multidisciplinary teams through convening and leading regular meetings, delegation of project tasks, management of project work to fit required timelines and documenting progress. By working collaboratively with the wider project team, devise and run an evaluation of the pilot CPD provision, producing data to inform project review points and final reporting.

0455b3a417233b4bbfa5e0668332440c.docxMSA Level 4 1 Key accountabilities/primary responsibilities % Time 2. Administrative Management (Planning/Organising) 20 % Develop a sound working knowledge of the SEE-PER project activities to lead on the day-to-day running of the project. Attend meetings of the SEE-PER Project Group (SEE-PER PG) as the administrative specialist; deliver excellent support services to the SEE-PER PG, anticipating committee and other requirements and taking ownership for actions and outputs. Develop and communicate clear operating systems to ensure the efficient running of the project and effective administration. Take ownership for managing and maintaining accurate and reliable data, in conjunction with other colleagues, to inform strategic decision-making. Act as an initial filter for issues and/or problems, aiming to resolve them where appropriate to provide effective support and problem resolution.

3. Project Reporting 15 % Continuously monitor and report on the work of the project, providing interim project reports (internal and external), a final briefing document to inform CHEP work in other contexts/disciplines, and a University of Southampton briefing document for the SEE-PER project to inform wider sector and external stakeholders. Attend and contribute to internal and external project meetings, including regular SEE-PER meetings scheduled by RCUK, and liaise with colleagues at other Higher Education Institutes and relevant organisations, as required. 4. Knowledge Management: 10 % Lead project knowledge management activities that cover in-depth analysis of information management needs, and identification of gaps in knowledge sharing. Manage the development of solutions and implementation of processes that enable effective knowledge capture, storage and exchange within the SEE-PER project and partners. 5. Any other duties as allocated by the line manager following consultation with the post holder. 5 %

Internal and external relationships PERu team, CHEP team Doctoral College Professional Development Manager Public Engagement with Research Network Nature and Biodiversity Public Engagement Hub members University academics and researchers. External contacts, including RCUK, NCCPE and other SEE-PER Award holders

Special Requirements Willingness to travel to project meetings and conferences.

PERSON SPECIFICATION

How to be Criteria Essential Desirable assessed Qualifications, Skill level equivalent to achievement of Studying at PhD or Masters level with knowledge and HND, Degree, NVQ4 or basic experience of public engagement in experience professional qualification that sphere Experience of successful project Experience of managing projects management involving multidisciplinary teams Ability to accurately analyse and Formal training in project management interpret complex quantitative and (e.g. PRINCE2)

0455b3a417233b4bbfa5e0668332440c.docxMSA Level 4 2 qualitative data, presenting summary Experience of planning or delivering information in a clear and concise professional development or teaching format. episodes. This could include teaching, Ability to make effective use of leading seminars or demonstrating standard office computer systems including word-processing and spreadsheets. Expert knowledge of information management principles and data analysis Ability to understand, evidence and communicate the impact of research projects Ability to apply an awareness of principles and trends in public engagement of research and an awareness of how this affects activities in the University, including training needs. Experience of professional development activities as a delegate or provider. This may be in a research, public engagement or teaching context. Experience of participation in the delivery or planning of public engagement activities.

Planning and Able to plan and prioritise a range of organising one’s own, and the team’s, standard and non-standard work activities. Ability to successfully plan and deliver administrative and/or technical support of projects over a period of several months.

Problem solving Able to identify and solve problems by and initiative applying judgement and initiative to tackle some situations in new ways and by developing improved work methods.

Management Able to proactively work with and teamwork researchers and academics at all levels to successfully deliver the project outcomes. Able to work effectively in a team, as well as working independently and proactively in managing priorities and workload. Able to positively influence the way a team works together.

Communicating Able to provide accurate and timely and influencing information in an appropriate format to the project team, researchers and academics and external contacts, e.g. RCUK, National Centre for the Coordination of Public Engagement. Able to use influencing and negotiating skills to develop understanding and gain co-operation. Able to work confidently with researchers and academics at all

0455b3a417233b4bbfa5e0668332440c.docxMSA Level 4 3 levels through excellent interpersonal skills.

Other skills and behaviours Special Willingness to travel to project requirements meetings and conferences.

0455b3a417233b4bbfa5e0668332440c.docxMSA Level 4 4 JOB HAZARD ANALYSIS

Is this an office-based post?

☒ Yes If this post is an office-based job with routine office hazards (eg: use of VDU), no further information needs to be supplied. Do not complete the section below.

☐ No If this post is not office-based or has some hazards other than routine office (eg: more than use of VDU) please complete the analysis below. Hiring managers are asked to complete this section as accurately as possible to ensure the safety of the post-holder.

## - HR will send a full PEHQ to all applicants for this position. Please note, if full health clearance is required for a role, this will apply to all individuals, including existing members of staff.

Occasionally Frequently Constantly ENVIRONMENTAL EXPOSURES (<30% of time) (30-60% of time) (> 60% of time) Outside work Extremes of temperature (eg: fridge/ furnace) ## Potential for exposure to body fluids ## Noise (greater than 80 dba - 8 hrs twa) ## Exposure to hazardous substances (eg: solvents, liquids, dust, fumes, biohazards). Specify below: Frequent hand washing Ionising radiation EQUIPMENT/TOOLS/MACHINES USED ## Food handling ## Driving university vehicles(eg: car/van/LGV/PCV) ## Use of latex gloves (prohibited unless specific clinical necessity) ## Vibrating tools (eg: strimmers, hammer drill, lawnmowers) PHYSICAL ABILITIES Load manual handling Repetitive crouching/kneeling/stooping Repetitive pulling/pushing Repetitive lifting Standing for prolonged periods Repetitive climbing (ie: steps, stools, ladders, stairs) Fine motor grips (eg: pipetting) Gross motor grips Repetitive reaching below shoulder height Repetitive reaching at shoulder height Repetitive reaching above shoulder height PSYCHOSOCIAL ISSUES Face to face contact with public Lone working ## Shift work/night work/on call duties

0455b3a417233b4bbfa5e0668332440c.docxMSA Level 4 5