Reedley College Council

05/09/12 Minutes

Present: Marilyn Behringer, Donna Berry, Mitjl Capet, David Clark, Cheryl Hesse, Joseph Libby, Laurie Tidyman-Jones, Bull Turini, Jessy Torres (for Kayla Urbano)

Absent: Lacy Barnes, Melanie Highfill, Lisa McAndrews, Brett Nelson, Brian Shamp, Stephanie Vazquez

Action Items Approval of Because quorum was not met at the previous meeting, the March 21, 2012 minutes were March 21, 2012 brought back. It was recommended that the names of the committees listed under the Minutes Budget Committee RAPP Recommendation be capitalized and that the “SMART” acronym be explained. Bill Turini moved to approve the March 21, 2012 minutes as amended and Laurie Tidyman-Jones seconded. Motion carried.

Approval of the The sentences “College Council endorsed the resolution. All college and campus April 25, 2012 committees will add the language.” were added to the Academic Senate Resolution Minutes section. From the Program Discontinuance section, the sentence “Program Discontinuance is a multi-step process that includes remediation.” was removed. In the third sentence, “all groups” was changed to “constituent groups”. Bill Turini moved to approve the April 25, 2012 Minutes as amended and Laurie Tidyman-Jones seconded. Motion carried.

Distance Distance Education Language was added to the agenda as an action item. It was Education misstated in the April 25, 2012 that the Distance Education Language had been Language approved. A handout was provided that contained the suggested language to be used in the schedule of courses for online and hybrid courses. The statements were drafted by the Distance Education Committee that includes representatives from Madera and Willow International. It was suggested that it be paced at the top of the online classes section and the hybrid class section. Laurie Tidyman-Jones motioned to accept the statements. Cheryl Hesse modified the motion to include that this language be used as a standard header for the hybrid and online class sections. Bill Turini seconded. Motion carried.

Information Items Pool It was announced that in approximately five days, new Americans with Disabilities Announcement standards would be implemented for public pools and that the Reedley College pool does not meet these standards. As a result, we will be shutting down the pool. There is a chance that there will be an extension given for compliance.

Agenda It was suggested that Committee Reports be added to future agendas. A report out form Discussion was also discussed. It was stated that there is a lack of direct communication between committees and this ties into the second accreditation recommendation. Academic Senate uses an agenda that includes an opportunity for committee report out. Dr. Capet will review that format. It was suggested that the committee be cautious in asking constituents to do more work but still find a way to create a sense of reporting in. Discussion on this item will continue at the next meeting.

Discussion Items Integrated A new draft of the integrated planning handout was distributed. Academic Senate Planning reviewed it May 8, 2012. They have called an additional, special meeting to continue discussing it. If approval is not received before the accreditation visit, a note will be added that approval is pending. Any updates will be sent to College Council committee members.

Program Dr. Capet is still reviewing the draft Program Discontinuance Policy written by the Discontinuance Academic Senate Executive Committee.

Evaluation of Once RAPPs are submitted, they are reviewed by the Strategic Planning Committee who RAPP Process grades how well the proposals align with goals and planning. Next, the Budget Committee reviews them. This year, they graded them on specific criteria. After that, they are forwarded to College Council. This year, 104 were submitted. Department input was discussed. Theoretically, a person could write a RAPP and align it with planning goals while ignoring the will of the department. It was suggested that this type of resource allocation be used for larger applications including general fund monies and that the budgeting calendar align with the strategic planning calendar. It was also suggested that there be a link between program review and budget allocation and that departments and divisions prioritize budget items at the front-end of the process. Information on budget changes should be shared with the campus community early on in the process to allow us to be proactive as opposed to reactive. The deans have requested that the RAPPs be returned to them so that they may discuss them with the faculty. Donna Berry said that the budget committee will work on a campus allocation model and report back to College Council.

Information Items: Accreditation Dr. Behringer reported that she is working on an outline for the response. It will be a bullet-point listing of everything that has been done to answer the recommendation. During the summer, a draft will be written. It will be presented to faculty and staff on opening day to be reviewed before it goes to the Board of Trustees for approval on October 2, 2012.

Budget Approval Ms. Berry asked about the budget approval process. She stated that in her previous district, the budget was approved by the equivalent of College Council. She recommended that Reedley College add it to their process for the next cycle. It was stated that College Council has not approved it before because the budget has always just rolled over. The members of College Council supported the idea

RAPP Mr. Turini reported that a committee had developed the current RAPP process but it was Information done when there were more sources of funding. It was suggested that the process not be used for LT0 funding but something similar be developed for any flexible monies available in the budget. It was recommended that the strategy from the integrated planning handout actually be implemented.