The Pledge of Allegiance Was Recited by All Present

HAWTHORNE PARK DISTRICT MINUTES OCTOBER 20, 2016

THE REGULAR MEETING OF THE HAWTHORNE PARK DISTRICT WAS HELD AT THE HAWTHORNE PARK COMMUNITY BUILDING ON OCTOBER 20, 2016 AT 8:00 P.M.

THE PLEDGE OF ALLEGIANCE WAS RECITED BY ALL PRESENT.

AFTER ROLL CALL, THE FOLLOWING WERE RECORDED PRESENT: VICE PRESIDENT/SONIA CENTENO, COMMISSIONERS: ALFONSO VEGA JR., TONI SWEATMAN, EXECUTIVE DIRECTOR DENNIS RALEIGH, ATTORNEY PAUL SKRYD AND SECRETARY TERRY STRAKALAITIS.

EXCUSED: PRESIDENT JERRY JAROZ AND COMMISSIONER BRIAN PETRACEK

THE SEPTEMBER 15, 2016 REGULAR MEETING MINUTES WERE REVIEWED WITH A CHANGE FROM MR. LOPEZ TO MS. LOPEZ. APPROVAL BY COMMISSIONER ALFONSO VEGA JR., SECONDED BY COMMISSIONER TONI SWEATMAN.

ROLL CALL: COMMISSIONER JERRY JAROSZ EXC! COMMISSIONER SONIA CENTENO AYE!

COMMISSIONER ALFONSO VEGA JR. AYE! COMMISSIONER TONI SWEATMAN AYE! COMMISSIONER BRIAN PETRACEK EXC!

AYES! 3 NAYS! 0 ABSTAINED! 0 ABSENT! 0 EXCUSED! 2

CORRESPONDENCE/VISITORS:  THE DISTRICT RECEIVED A “THANK YOU” LETTER FROM “SOCCER MADE IN AMERICA” FOR USE OF THE SOCCER FIELD FOR THEIR ANNUAL SOCCER CAMP.  CPA JOSEPH JULIUS WAS IN ATTENDANCE TO REVIEW THE 2015-2016 AUDIT. HE PRESENTED THE “BOARD” WITH THE ANNUAL FINANCIAL REPORT FISCAL YEAR ENDED APRIL 30, 2016. AND A FINANCIAL ANALYSIS YEAR ENDED APRIL 30, 2016.

TREASURERS REPORT: RUTH KIRKLAND, BOOK KEEPER SUBMITTED A FINANCIAL REPORT DATED: 10/20/2016 AND A SCHEDULE OF RECEIPTS, DISBURESTMENTS, AND BALANCES YEAR ENDED APRIL 30, 2016. REPORT.

THE TREASURER’S REPORT WILL BE FILED BY THE TREASURER SONIA CENTENO.

COMMISSIONER TONI SWEATMAN MOTIONED TO PAY ALL OF THE ACCOUNTS PAYABLE, SECONDED BY COMMISSIONER ALFONSO VEGA JR.. Page of 4 ROLL CALL: COMMISSIONER JERRY JAROSZ EXC! COMMISSIONER SONIA CENTENO AYE! COMMISSIONER ALFONSO VEGA JR. AYE! COMMISSIONER TONI SWEATMAN AYE! COMMISSIONER BRIAN PETRACEK EXC!

COMMITTEE REPORTS

DIRECTOR’S REPORT: EXECUTIVE DIRECTOR DENNIS RALEIGH REPORTED THAT:

 THERE HAS BEEN AN INCREASE OF VANDALISM AT THE SAFETY TOWN SITE.  THE MENS BATHROOM DOOR, STALL DOOR AND SLIDE HAS BEEN DAMAGED.  THE DOORS HAVE BEEN ORDERED FOR REPLACEMENT.  VOLUNTEERS ARE PAINTING THE GAZEBO AT DREXEL PARK SOUTH.  SPEER FINANCIAL AND MILLER CANFIELD ARE WORKING ON THE DISTRICT’S 2016 BOND ISSUE.

DEVELOPMENT AND PLANNING COMMITTEE: EXECUTIVE DIRECTOR DENNIS RALEIGH REPORTED THAT HE WAS STILL ACTIVELY WORKING ON A 5 YEAR PLAN & PERSONNEL MANUAL FOR THE DISTRICT EMPLOYEES.

DREXEL HALL: EXECUTIVE DIRECTOR DENNIS RALEIGH REPORTED THAT ALL WAS OKAY.

COMMUNITY BUILDING: EXECUTIVE DIRECTOR DENNIS RALEIGH REPORTED THAT ALL WAS OKAY.

PARKS AND FIELD COMMITTEE: NO REPORT.

PROGRAMS AND SPECIAL EVENTS: NO REPORT.

POOL COMMITTEE: EXECUTIVE DIRECTOR DENNIS RALEIGH REPORTED THAT HE MET WITH FRANK HAREMZA AND TIM GEARY FROM NOVOTNY ENGINEERING TO DISCUSS A PLAN TO DETERMINE THE LOSS OF WATER AT DUCK POND POOL. WILL REPORT BACK AT NEXT MONTHS MEETING.

POLICE COMMITTEE: NO REPORT.

Page of 4 W.S.S.R.A. COMMITTEE: EXECUTIVE DIRECTOR DENNIS RALEIGH REPORTED THAT A MOTION WAS REQUIRED TO ACCEPT THE “HAWTHORNE PARK” 2017 SHARE HOLDERS CONTRIBUTION OF $51,520.00.

COMMISSIONER TONI SWEATMAN MOTIONED TO ACCEPT THE 2017 “SHARE HOLDERS PAYOUT” OF $51,520.00, SECONDED BY COMMISSIONER ALFONSO VEGA JR..

ROLL CALL: COMMISSIONER JERRY JAROSZ EXC! COMMISSIONER SONIA CENTENO AYE! COMMISSIONER ALFONSO VEGA JR. AYE! COMMISSIONER TONI SWEATMAN AYE! COMMISSIONER BRIAN PETRACEK EXC!

RISK MANAGEMENT COMMITTEE: EXECUTIVE DIRECTOR DENNIS RALEIGH REPORTED THAT HE WORKED WITH MORTON COLLEGE ATHLETIC DIRECTOR ON THE USE OF THE AED AT THE SOCCER FIELD.

ATTORNEY REPORT: ATTORNEY PAUL SKRYD REPORTED THAT HE HAD NOTHING AT THIS TIME.

SECRETARY’S REPORT: SECRETARY TERRY STRAKALAITIS REPORTED HALL RENTAL INCOME OF $6,095.00 FROM SEPTEMBER 15, 2016 (ADD-ON OF $325.00) THRU OCTOBER 20, 2016.

NEW BUSINESS: EXECUTIVE DIRECTOR DENNIS RALEIGH STATED THAT THE “COMMISSIONERS” NEED TO APPROVE SPEER FINANCIAL AND MILLER CANFIELD AS REPRESENTATIVES TO HANDLE THE 2016 BOND ISSUES AT A COST OF $6,500.00. (BOND ISSUE OF $169,960.00, ANTISAPATED RATE OF 2.25%, PARK PROJECT COST ESTIMATED $67,572.00.)

COMMISSIONER TONI SWEATMAN MOTIONED TO ACCEPT SPEER FINANCIAL AND MILLER CANFIELD AS PRESENTED, SECONDED BY COMMISSIONER ALFONSO VEGA JR..

EXECUTIVE DIRECTOR DENNIS RALEIGH STATED THAT THE “COMMISSIONERS” NEED TO APPROVE THE FINAL PAYMENT OF $18,547.07 TO EVANS AND SONS BLACKTOP, INC. FOR THE TENNIS COURT PROJECT AND ADDED THAT NOVOTNY ENGINEERING HAS CERTIFIED THE PROJECT. Page of 4 COMMISSIONER TONI SWEATMAN MOTIONED TO PAY $18,547.07 TO EVANS AND SONS BLACKTOP, INC. AS PRESENTED, SECONDED BY COMMISSIONER ALFONSO VEGA JR..

EXECUTIVE DIRECTOR DENNIS RALEIGH STATED THAT THE “COMMISSIONERS” NEED TO APPROVE THE RE-IMBURSTMENT OF COMMISSIONER SONIA CENTENO’S EXPENSES ($569.87) FROM THE NRPA NATIONAL CONVENTION IN ST. LOUIS, MO.

COMMISSIONER ALFONSO VEGA JR. MOTIONED TO RE-IMBURST $569.87 TO COMMISSIONER SONIA CENTENO AS PRESENTED, SECONDED BY COMMISSIONER TONI SWEATMAN.

ROLL CALL: COMMISSIONER JERRY JAROSZ EXC! COMMISSIONER SONIA CENTENO *ABS! COMMISSIONER ALFONSO VEGA JR. AYE! COMMISSIONER TONI SWEATMAN AYE! COMMISSIONER BRIAN PETRACEK EXC!

AYES! 2 NAYS! 0 *ABSTAINED! 1 ABSENT! 0 EXCUSED! 2

UNFINISHED BUSINESS: NONE.

WITH NO MORE BUSINESS BEFORE THE “BOARD” A MOTION TO ADJOURN WAS MADE BY COMMISSIONER TONI SWEATMAN, SECONDED BY COMMISSIONER ALFONSO VEGA JR. ALL VOTED AYE. THE MEETING ADJOURNED AT 8:56 P.M. NEXT MEETING: NOVEMBER 17, 2016

SECRETARY,

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