Attention All Bidders s9

ATTENTION ALL BIDDERS

RETURN THE ENCLOSED INVITATION TO BID IN A SEALED ENVELOPE TO:

ANNIE WARD, PURCHASING MANAGER ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH BIRMINGHAM, AL 35203

YOU MUST MARK ON THE ENVELOPE: ITB: #105-09 “TRAILER-FLAT BED 20 TON”

RETURN BY 5:00 P.M. ON FEBRUARY 24, 2009

For questions concerning this ITB Contact: Donald Dennis, Principal Buyer Phone: (205) 325-5384 Email: [email protected]

No faxed or email responses will be accepted PURCHASING ASSOCIATION OF CENTRAL ALABAMA TO ALL BIDDERS:

The attached Request for Proposal presents a cooperative proposal for the Purchasing Association of Central Alabama (PACA) members below: Adamsville, City of Hueytown, City of Pelham Water Department Alabama School of Fine Arts Irondale, City of Pell City Fire Department Alabaster, City of Jefferson County Board of Pleasant Grove, City of Bessemer, City of Education Riverside Fire Department Bessemer Board of Education Jefferson County Commission Rocky Ridge Fire/Rescue Bessemer State Technical College Jefferson County Fire Districts Shannon Fire Department Bibb County Commission Jefferson County Assisted Shelby County Board of Bibb County Firefighters Assoc Housing Corp Education Birmingham Board of Education Jefferson County Housing Shelby County Commission Birmingham-Jefferson Civic Authority Shelby County Work Release Center Jefferson County Library Coop St. Clair County Fire & EMS Birmingham Library System Jefferson State Community Storm Water Management Brighton, City of College Authority Brookside, City of Kimberly, City of Sylvan Springs, City of Cahaba Valley Fire & Rescue Lakeview Fire Department Tarrant City Board of Education Center Point, City of Lakeview, Town of Trafford, City of Chelsea, City of Lawley Fire Department Trussville Board of Education Chilton County Board of Lawson State Community College Trussville Volunteer Fire Education Leeds Board of Education Department Chilton/Shelby Mental Health Leeds, City of Tuscaloosa County Board of Board Clay, City of Lipscomb, City of Education Columbiana, City of McAdory Fire Department #1 Tuscaloosa County Commission Concord Fire Department McAdory Fire Department #2 Tuscaloosa County Firefighters Copeland Ferry Fire Department Midfield, City of Assn Eastern Valley Volunteer Fire Midfield Board of Education Vestavia Hills, City of Dept Minor Heights Fire Department Vestavia Hills Board of Education Fairfield, City of Morris, City of Virginia Mines Volunteer Fire Fairfield Board of Education Mountain Brook, City of Dept Forestdale Fire Department Mountain Brook Board of Walker County Firefighters Assn Four Mile Fire Department Education Warrior, City of Fultondale, City of Mulga, Town of Warrior River Fire & Rescue Glennwood Fire District North Johns, Town of Service Gardendale, City of North Shelby Fire Department West Blocton Volunteer Fire & Helena, City of Oneonta City Board of Education Rescue Homewood, City of Palmerdale Fire Department Westwood Rescue 209 Hoover, City of Pelham, City of Hoover Board of Education Pelham Civic Center

Other government entities and all school systems within Jefferson County and counties adjoining thereto may elect to participate in this cooperative bid. Vendors must agree that if any additional government entity does join the Association, vendors shall honor prices on this Invitation to Bid for those additional entities that may join the Association. Commodity: “TRAILER-FLAT BED 20 TON” Bid No: 105-09 Principal Buyer: DONALD DENNIS Telephone: (205) 325-5384

The proposal award will be made by the Jefferson County Commission on behalf of the Association in accordance with the provision of the intergovernmental agreement between the Jefferson County Commission and the members of the Association. Each participating governmental entity of the Association will be responsible for issuing its own purchase orders, delivery instructions, invoicing, insurance requirements, and issue its own tax exemption certificate as required by vendors. This cover letter is considered an integral part of this Request for Proposal document and shall be included by reference into any contract.

Acknowledged by

______Vendor Name Authorized Signature/Title

JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381

PRINCIPAL BUYER: DONALD DENNIS FEBRUARY 5, 2009 BID NO: 105-09 SHEET NO: 3

INVITATION TO BID (CONTINUED)

Sealed bids marked “TRAILER-FLAT BED 20 TON” will be received by the Purchasing Manager, Room 830 * 716 Richard Arrington Jr. Blvd N, Birmingham, Alabama. Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on FEBRUARY 24, 2009 . Bids submitted after this date and time will not be considered.

Bids will be publicly opened at 2:00 P.M. on FEBRUARY 25, 2009.

The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid/proposal responses, which are not received later than the date and time, indicated above. Late bids/proposals will be retained in the bid/proposal file, unopened.

TERM OF CONTRACT Any contract resulting from this ITB will become effective upon bid award (or within 30 days of award notification, approval of the County Commission and purchase order is issued). However, the contract may be extended, at the County’s option, for a period of up to (2) additional 1 year terms.

SPECIFICATIONS: Pitts Enterprises Model TA20, or approved equal, flat bed gooseneck 20 ton trailer with 2 axles and spring assisted loading ramp. Trailer must be new, latest model, complete and ready to operate and furnished with all standard equipment, except as modified by specifications following:

All equipment will meet applicable Federal Motor Vehicle Standards including O.S.H.A., reflectors and all applicable safety items required by Federal and State DOT regulations. Federal standards will take precedence over County specifications in case of variance.

Questions pertaining to this invitation to bid should be addressed to Mr. Donald Dennis, Principal Buyer at (205) 325- 5384, [email protected]. Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the County’s intended use.

BIDDERS ARE REQUIRED TO ENCLOSE THE ORIGINAL AND TWO (2) COPIES OF YOUR BID AND ALL SUPPORTING INFORMATION SEPARETED INTO THREE (3) SEPARATE PACKAGES.

CONTINUED ON SHEET 4

PRINCIPAL BUYER: DONALD DENNIS FEBRUARY 5, 2009 BID NO: 105-09 SHEET NO: 4 INVITATION TO BID (CONTINUED) If mutually agreed upon, additional contracts may be executed, based upon this bid for the same item(s) or related types and/or sizes.

Proprietary specifications may be waived for functional equivalents offered if approved by the County’s designated authorized representative.

Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the County’s intended use

DELIVERY Will be to: Jefferson County Commission Fleet Management Facility 1717 Vanderbilt Rd. Birmingham, AL 35217 Attn: Charles Tyler

F.O.B. destination via best way

PRICES: Include transportation and Alabama Certification of Title and Registration. Title is to be made to JEFFERSON COUNTY COMMISSION or to individual member of PACA. It is REQUIRED that the bidder give the County and other PACA members credit for any manufacturer’s fleet incentive program or governmental concession program benefits received. If mutually agreed upon within 36 months of bid opening this bid may be used as the basis for additional purchases. Prices for auxiliary equipment will include installation. Bidders agree that Jefferson County and other members of PACA will be charged no more for item(s) bid than the State of Alabama, and that in the event of a price reduction; the County will receive the benefit of such reduction on any undelivered portion of contract.

PRE-PAYMENTS: No prepayments of any kind will be made prior to shipment.

PRICE REDUCTION: In the event of a general price reduction, the County will receive the benefit of such reduction on any undelivered portion of contract.

TAX: Jefferson County and other PACA members are exempt from all tax. Provided however, bidder shall be responsible for payment of all sales, use, lease ad valorem and any other tax that may be levied or assessed by reason of this transaction. Federal exemption certificate will be furnished upon request.

INVOICING: All invoices must agree with the purchase order in description and price and include the following information: 1) Purchase Order Number; 2) Ship-to Department name and address. CONTINUED ON SHEET 5

JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381 PRINCIPAL BUYER: DONALD DENNIS FEBRUARY 5, 2009 BID NO: 105-09 SHEET NO: 5

INVITATION TO BID (CONTINUED)

In order to ensure prompt payment, ALL ORIGINAL INVOICES* MUST BE SENT TO: Jefferson County Commission

Finance Department Room 820 Courthouse 716 Richard Arrington Jr. Blvd, North Birmingham, AL 35203

*If invoice does not agree with purchase order, credits or a corrected invoice will be required in order for the County to process payment. THIRD-PARTY “REMIT-TO”: If Bidder has a third-party “remit-to” company, that information must appear on the Bidder’s response. Jefferson County will send payment to the company designated by Bidder on its response, but will not be responsible for resolving payment issues, should the Bidder change payment processing companies after a payment has been mailed or without forty-five (45) days written notification to the Purchasing and Accounting division of Jefferson County

CANCELLATION: Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the County Commission.

TERMINATION OF CONTRACT: This contract may be terminated by the County with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement. Upon such breach, the County shall have the right to immediately terminate the contract and withhold further payments. Such termination shall not relieve the contractor of any liability to the County for damages sustained by virtue of a breach by the contractor.

QUANTITIES: Quantities shown are estimates, and are not a guarantee to buy in the amount shown.

PARTS AND SERVICE: A local factory designated parts and repair/service dealership within ten (10) miles of Jefferson County borders and considered adequate by the County will be required.

INVITATION TO BID (CONTINUED) NEGOTIATIONS: Jefferson County reserves the right to enter into contract negotiations with the selected bidder. If the County and the selected bidder cannot negotiate a successful contract, the County may terminate negotiations and begin negotiation with the next selected bidder. This process will continue until a contract has been executed or all proposals have been rejected. No bidder shall have any rights against the County’s arising from such negotiations.

GUARANTEE : Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for which item(s) included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its agent.

GENERAL: The Jefferson County Commission expressly reserves the right to reject any or all bids, or parts of bids, or to re-bid and to make the award or awards as the best interest of the County appears.

RE-BID The Jefferson County Commission expressly reserves the right to reject any or all bids, or parts of bids, or to re-bid, and to make the award or awards as the best interest of the County appears. Jefferson County has the right to re-bid any bid in the best interest of the County; however if the bid has been publicly opened all bidders who submitted a bid response has a right to view the responses. A copy of the bid tabulations should be provided to all bidders.

Bidder must submit a copy of their Jefferson County business license within 7 days of receipt of notice of intent to award. Failure to submit the requested information will result in the notice of intent to award being revoked.

BID EVALUATION: Items submitted in response to this bid request will be evaluated by Jefferson County on the basis of 1. Their ability to perform the work required by Jefferson County, 2. Their reliability/performance as compared to existing County equipment performing the required work, 3. The availability of repair/parts facilities and 4. The cost of the equipment as configured by the requesting County department.

PUBLIC DISCLOSURE: Subject to applicable law or regulations, the content of each Bidder’s Proposal shall become public information upon the effective date of any resulting contract.

PRINCIPAL BUYER: DONALD DENNIS FEBRUARY 5, 2009 BID NO: 105-09 SHEET NO: 7 INVITATION TO BID

ITEM 1: TRAILER-FLAT BED 20 TON Pitts Enterprises Model TA20, or approved equal, 20 ton flat bed gooseneck trailer with 2 axles and spring assisted loading ramp.

QUANTITY: One or more

Bidder will state exceptions to specifications in spaces provided below and guarantee that he will meet or exceed all County specifications, unless so stated.

PREFERRED SPECIFICATIONS STATE EXCEPTIONS BELOW 20 TON CAPACITY ______OVERALL LENGTH: 30’ ______OVERALL WIDTH: 8’6” ______DECK LENGTH: 20’ ______DECK HEIGHT: 33” LOADED ______DECK FLOORING: Apitong -1 1/8” Covering Entire Deck ______MAINBEAMS: 12” Wide Flange Mill Roll-Beam ______SIDE RAILS: 8” Channel Iron ______TOUNGE/DRAW BAR: 5’ Continuation of Mainframe -3” Eye 4 Position ______KING PIN HEIGHT: 32” Adjustable ______DOVETAIL: 5’ Self Cleaning-Angle Iron ______WHEEL WELL: Covered w/ Steel Checkplate and Traction Bars. ______LOADING RAMP: Spring Assisted (Triangle Ramps) ______LANDING GEAR: Twin –Two Speed – 50, 000lbs ______D RING: 12 each ______TOOL BOX: Tool Box in Gooseneck ______AXLE: (2) 22,500 lb. Capacity w/49” Axle Spacing, Auto Slack, ABS ______SUSPENISION: Hutchens-3 point, 4 spring-56,000 lb Capacity ______WHEELS: Disc–Hub Piloted ______TIRES: 215/7R17.5 ______PARKING BRAKES: Type 30/30 Spring Brakes – 2 Axle ______WIRING: D.O.T. Sealed Wiring Harness ______LIGHTS: STD Pkg Sealed Lights Rubber Mounted ______PAINT: BLACK ______

Name of Your Manufacturer & Product Number(s)______(Attach two (2) copies of your Manufacturer's Catalog Sheets)

Delivery is guaranteed not later than ______days after receipt of purchase order.

CONTINUED ON SHEET 8 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381

BID (Bidder must use this form) Fill in all spaces.

All prices to include Alabama Certificate of Title and Registration, to be delivered with unit. Title will be in the name of Jefferson County Commission, 1717 Vanderbilt Road, Birmingham, Alabama 35234 or to the other member of PACA issuing a purchase order.

VENDOR MUST SUBMIT A LISTING OF ALL OPTIONS AVAILABLE ON THE UNIT HE IS BIDDING. THE LIST PRICE LESS ______% (State your discount)

Item No. 1. TRAILER-FLAT BED 20 TON …………………………$ ______EACH

Bidder agrees by bidding, that all offers will be guaranteed firm for orders placed within SIXTY (60) days after bid opening.

Bidder agrees that he will deliver any items awarded to him, that such items will be manufactured to quoted specifications, which prices billed will be no higher than those quoted herein and that delivery will be made within the time specified herein or within a reasonable time, if not so specified. Bidder hereby guarantees delivery of all items awarded to him hereunder without any qualification or limitation whatsoever. In making this guarantee Bidder confirms that he has secured the subject items or has obtained guarantee of their availability sufficient to his satisfaction.

Bidder further agrees that in the event Bidder fails to deliver any items awarded to him in accordance herewith for any reason whatsoever, Jefferson County or any other member of PACA may, at its option, accept the next lowest and best bid for such items or rebid such items or obtain substitute items elsewhere. Such substitutes may include later year models, where current year models are not reasonably available. Bidder agrees to pay Jefferson County or any other member of PACA the difference between the Bidder's bid for such items and the cost to Jefferson County and other PACA members to obtain the items elsewhere, if greater, and other incidental and consequential damages. Jefferson County or any other member of PACA, may elect not to effect such cover, and may enforce all remedies authorized by law.

RE-BID The Jefferson County Commission expressly reserves the right to reject any or all bids, or parts of bids, or to re-bid, and to make the award or awards as the best interest of the County appears.

Jefferson County has the right to re-bid any bid in the best interest of the County; however if the bid has been publicly opened all bidders who submitted a bid response has a right to view the responses. A copy of the bid tabulations should be provided to all bidders.

CONTINUED ON SHEET 9 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381

PRINCIPAL BUYER: DONALD DENNIS FEBRUARY 5, 2009 BID NO: 105-09 SHEET NO: 9 INVITATION TO BID The Jefferson County Commission, or its Agent, shall have the right to waive any informality or irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal property.

All provisions of this Invitation are accepted by Bidder as part of any contract or purchase resulting there-from.

Please specify terms of payment below, NO TERMS LESS THAN NET 10 DAYS WILL BE ACCEPTED.

Date: ______Company Name: ______

Terms: ______Address: ______City: ______

County: ______State: ______Zip: ______Phone: (____) _____-______

If Jefferson County business licenses were issued to your company for the past 12 months, please list numbers. ______

Vendors Federal ID number______

I certify that ______has (_____) has not (______) been

(Company name) in operation for one year at location(s) zoned for the type business conducted by my company at the address stated above. Toll Free Phone: ______

______

(Authorized Signature)

______(Print name)

Return original bid in enclosed envelope. Authorized signature of bidder must be in ink. Bids received in our office after the specified date and hour will not be considered.

INDICATED THE FOLOWING ADDRESSES IF DIFFERENT FROM ABOVE: 1. BID AWARD NOTICE ADDRESS 2. PURCHASE ORDER ADDRESS 3. REMITTANCE ADDRESS (AND NAME IF DIFFERENT THAN ABOVE)

Department getting these items: Environmental Services Department #7230