Allendale Board of Education

ALLENDALE BOARD OF EDUCATION

REGULAR SESSION

June 25, 2012

The Regular Session of the Allendale Board of Education was held in the Brookside School Auditorium on Monday, June 25, 2012. Mrs. Duncan called the meeting to order at 8:00 pm.

The flag salute was led by Mrs. Duncan.

Mr. Boreman announced that, “The public has been duly informed of this meeting in accordance with Chapter 231 of the Public Laws of 1975 by posting at least 48 hours prior notice on the bulletin boards in Brookside School and Hillside School and by like 48 hours prior notice to the Borough Clerk, the designated newspapers, and interested parties requesting such notification.”

Roll Call Present: Mrs. Duncan, President Mr. McAuliffe, Vice President Mr. Fliegel Mrs. Capano

Absent: Mr. Geraghty

Also Present: Michael Barcadepone, Superintendent, John E. Boreman, School Business Administrator/Board Secretary

MEETING OPEN TO THE PUBLIC – AGENDA ITEMS ONLY No questions. Meeting closed to the public for questions/comments on agenda items.

BOARD PRESIDENT’S COMMENTS Mrs. Duncan commended the teachers, staff and Mrs. Donna Antonini, Brookside Secretary, for the graduation program held on June 19th, 2012.

SUPERINTENDENT’S REPORT Mr. Barcadepone reported on the following: Enrollment is 924; the HIB and Violence and Vandalism reports; the End-of-Year activities at both schools and the Columbia Teachers’ College Writers Workshop.

COMMITTEE REPORTS BUILDINGS & GROUNDS Mrs. Duncan reported that scheduled summer projects are underway. The bid opening for the Brookside Ceiling and Lighting Upgrade is scheduled for this Friday, June 29, 2012. The summer programs held by ALEOOOP and the Brookside Summer Arts Academy began today. Portable Air conditioners have been set up in the band room to prevent instrument damage from the heat. The switch from Verizon to Optimum for telephone service is near completion. POLICY Mr. McAuliffe reported that a first and second reading, respectively, of two different policies are on tonight’s agenda. FINANCE Mr. Fliegel reported that the Committee did not meet, but noted that additional renewal resolutions are on tonight’s agenda for several 2012-2013 school year staff appointments, contracts and agreements, banking reserves and petty cash accounts. This continues the annual renewals that must be done for school year contracts, and for conducting business throughout the Allendale Board of Education Regular Session June 25, 2012 summer months. The Reorganization Meeting will take place January 7, 2013, when the Board will reconfirm roles and actions for Board responsibilities. EDUCATION Mr. Barcadepone reported that the Committee did not meet; summer curriculum work is underway. TECHNOLOGY Mr. McAuliffe reported that the Committee did not meet; but progress continues on the district backbone. The district joined NJ Educational Computing Cooperative (NJECC) a purchasing cooperative for technology. The iPad carts purchased by AFEE will be here next week. A company will be conducting a free assessment of the district’s memory storage capacity. Substantial savings to the district have been realized by in-house installation of the wireless environment groundwork and will continue with in-house installation of smartboard and computer systems. NEGOTIATIONS Mr. McAuliffe reported that the Committee met for Fact Finding on June 20, 2012. Next meeting is to be scheduled for the fall in order to continue to work towards reaching an agreement.

MINUTES

On motion by Mr. McAuliffe and seconded by Mrs. Capano and carried by roll call vote, the Board approved the following resolutions:

BE IT RESOLVED, to approve the minutes, as amended, of the following meeting:

June 11, 2012 Executive Session

Mr. McAuliffe YES Mr. Fliegel ABSTAIN Mrs. Duncan YES

June 11, 2012 Regular Session

Mr. McAuliffe YES Mr. Fliegel ABSTAIN Mrs. Capano YES Mrs. Duncan YES

On motion by Mr. McAuliffe and seconded by Mrs. Capano and unanimously carried by roll call vote, the Board approved the following resolution:

June 18, 2012 Special Session

PERSONNEL

On motion by Mr. McAuliffe and seconded by Mr. Fliegel and unanimously carried by roll call vote, the Board approved the following resolutions:

BE IT RESOLVED, upon recommendation of the Superintendent, to appoint Mrs. Cassandra Minicucci to the newly created position of Full-Time Basic Skills Instructor at Hillside School. (Mrs. Minicucci was in the Part-time Basic Skills Instructor position.)

2 Allendale Board of Education Regular Session June 25, 2012 BE IT RESOLVED, upon recommendation of the Superintendent, to approve the appointment of Ms. Susan Goldsmith to the maternity leave position (Mrs. Kimberly Coleman) of Grade 5 Reading Teacher for the 2012-2013 school year, effective on or about September 24, 2012 at a prorated salary of $48,075, Column A, Step 1, subject to the negotiated contract.

BE IT RESOVLED, upon recommendation of the Superintendent, to retroactively approve payment of a stipend of $75 to each of the following teachers who chaperoned the Band Trip to Dorney Park, PA on May 25, 2012 due to the extended duration of the trip.

Kelly Goodwin Collette Mather Kathleen Imhoff Brian Princing Elaine Jones Jessica Stickle Kelly Lopes Aleksandra Todorovich

BE IT RESOLVED, upon recommendation of the Superintendent, to retroactively approve payment of a stipend of $75 to each of the following teachers who chaperoned the 8th Grade field trip to the Culinary Institute and Hyde Park, NY on June 11, 2012 due to the extended duration of the trip.

Vincent Bednarz Jerome Goodman Maureen Bergin Kathleen Imhoff Patricia Bombolevicz Elaine Jones Jane Cannici Marguerite Lees Dorothy Fox Michael Shaughnessy

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the dates and hours for staff members for Summer 2012 Curriculum Work at the $40.00 per hour rate set for curriculum work (Total $13,400), subject to the negotiated contract, as per Personnel Attachment I.

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the dates and hours for staff members for QUAD District Articulation Summer 2012 Curriculum Work at the $40.00 per hour rate set for curriculum work (Total $480), subject to the negotiated contract, as follows: HOURLY DATE SUBJECT PERSONNEL HOURS CURR. RATE TOTAL 07/18/12 Math Articulation Planning Kathleen Imhoff 3 $40 $120 07/24/12 Writing Articulation Planning Laura Heitman 3 $40 $120 08/21/12 Lesson Study Training Diane Merritt- Lish 3 $40 $120 Maria Perillo 3 $40 $120

BE IT RESOLVED, upon recommendation of the Superintendent, to approve five (5) summer hours and payment (at the rate of $40/hr.) to Patricia Bombolevicz, RN for review of new student medical histories and Grade 6 immunization lists.

BE IT RESOLVED, upon recommendation of the Superintendent and as per approval received from the Executive County Superintendent of Schools that the provisions of the contract have been determined to be in compliance with regulations, to approve the 2012-2013 Employment Contract between John E. Boreman, Jr. and the Board of Education and the Borough of Allendale, as per Personnel Attached II; and

BE IT FURTHER RESOLVED, to forward a copy of the document to the Executive County Superintendent of schools once it has been fully executed.

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the appointment of Ms. Nicole Occhino to the maternity leave replacement position of Hillside School 2nd Grade Teacher for the 2012-2013 school year, at a salary of $48,075, Column A, Step 1, on the Teachers’ Salary Guide, subject to the negotiated contract. This is the maternity leave replacement position for Mrs. Kelly Termini.

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the appointment of Ms. Muriel Fitzpatrick to the maternity leave replacement position of Hillside School Basic Skills Instructor for the 2012-2013 school year, effective on or about September 27, 2012 through March 28, 2013, at a prorated salary of $51,575, Step I, Column B on the Teachers’ Salary Guide. This is the maternity leave replacement position for Mrs. Cassandra Minicucci.

3 Allendale Board of Education Regular Session June 25, 2012 AND BE IT FURTHER RESOLVED, upon recommendation of the Superintendent, to approve two transition days with Mrs. Minicucci with payment at the substitute rate of $85 per day; dates to be determined.

EDUCATION

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the second reading and adoption of the following Regulation:

Regulation 8220 School Closings, to reflect our new SwiftK12 System

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the first reading of the following Policy:

Guidelines for Responsible Computing/Acceptable Use Policy

BE IT RESOLVED, upon recommendation of the Superintendent to approve the following newly created positions effective for the 2012-2013 school year:

Hillside School Full-time Basic Skills Instructor (from P/T position) Brookside SchoolPart-time Basic Skills Instructor (Grade 6-8)

BE IT RESOLVED, in order to be in compliance with NJ Statute 18A: 17-46 which stipulates that the Chief School Administrator report all acts of violence and vandalism two times each school year (between September 1 and January 1 and January 1 and June 30), that the following update be provided: Brookside School Date of Incident: January 2012 (exact date/time unknown) Vandalism – Damage to property: Sewer vent pipe on roof by the gym boys’ room was filled with rocks, roof stones and tennis balls.

Brookside School Date of Incident: January 2012 (exact date/time unknown) Vandalism – Damage to property: Chain was cut on the post of the basketball backboard, thus preventing the raising and/or lowering of the basketball hoop.

Brookside School Date of Incident: 05/25/12 Time: Unknown Vandalism – Damage to property: Paint was peeled off the wall in a 12” by 20” section of the 6 th Grade boys’ Bathroom, 2nd floor.

Hillside School Date of Incident: 03/13/12 Time: 11:00am Vandalism – Damage to property: Electronic air freshener was pulled from the wall in 3rd Grade boys’ bathroom. It was then kicked several times breaking it into small pieces.

Hillside School Date of Incident: 05/06/12 Time: Unknown Vandalism – Damage to property: Shrub next to blacktop playground was broken in half over the weekend. BE IT RESOLVED, to confirm that the Superintendent of Schools has reported to the Board of Education all 2011-2012 School Year HIB Trainings and Programs entered into the HIB-ITP System in order that the NJ Department of Education fulfill a requirement in the Anti-Bullying Bills of Rights Act (P.L 2010, c. 122), and to approve the HIB-ITP Report, as per Education Attachment I.

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the re-adoption of the following Policies and Regulation for the 2012-2013 school year:

Policy # 8505 School Nutrition Policy # 8506 School Lunch Program Biosecurity Plan

BE IT RESOLVED, upon recommendation of the Superintendent, to approve the HIB decision for the following case(s):

4 Allendale Board of Education Regular Session June 25, 2012

Brookside School Case #16 June 2012

BE IT RESOVLED, upon recommendation of the Superintendent, to approve the Agreement for Independent Course Study at Northern Highlands Regional High School for a current Brookside School seventh (7th) grade student (A.Y.) for the 2012- 2013 school year, as per Education Attachment II.

SPECIAL EDUCATION

On motion by Mr. Fliegel and seconded by Mrs. Capano and unanimously carried by roll call vote, the Board approved the following resolutions:

BE IT RESOLVED, to retroactively approve payment to Dr. Jeffrey Wilson, for a psychiatric consultation conducted on April 4, 2012, and the follow-up reports, for Special Education student # 000112, at a cost of $325.00, as recommended by the Child Study Team.

BE IT RESOLVED, to approve payment to the following Child Study Team members for attending an eligibility IEP meeting for Special Education student #000708, scheduled for July 9, 2012: *Verification of CST Member Role in Evaluation Rate/ hour* hours to be Maria Ade School Psychologist $58.16 determined Barbara Bogdanski LDTC $68.35 after Cathleen Biebrich Speech/Language Specialist $45.31 submission of Joanne Lynch Special Education Teacher $68.13 approved Terry Merchant General Education Teacher $72.49 timesheet. Valerie Gancarz Behaviorist $64.71 BE IT RESOLVED, to approve payment to the following Brookside School CST Case Managers for summer hours (not to exceed three (3) hours/person) to review the 2012-2013 school schedules for their Special Education students: Case Manager - Grades Week of Summer Hours Rate/hour Barbara Bogdanski – Gr. 4-6 Week of July 9, 2012 $68.35 Michael Shaughnessy – Gr. 7 Week of August 6, 2012 $68.13 Kristina Vassallo – Gr. 8 Week of August 6, 2012 $51.03

Date and verification of hours to be determined after submission of approved timesheet.

BE IT RESOLVED, to approve the following staff to work as substitute aides in the Hillside Summer 2012 Preschool Special Education Program: Patricia Ashworth Tracie DuBois Carol Kolb

BE IT RESOLVED, to approve payment to Valerie Gancarz, District Behaviorist, for work in the Hillside Summer 2012 Special Education Programs, as follows:

Program Program Dates Hours Rate/Hour Total Hillside Summer 7/2/12 – 7/26/12 4 hrs/week $64.71/hour $1035.36 Preschool Program 15 days total Total: 16 hours Social Skills Summer 7/2/12 – 7/26/12 2 hours/day $64.71/hour $1941.30 Program 15 days total (12:30-2:30) Hillside Summer 8/13/12 – 8/23/12 2 hours/day $64.71/hour $1035.36 Transition Program 8 days total Total: 16 hours

BE IT RESOLVED, to approve a contract for the 2012-2013 school year with BCSS Visions Program, Saddle Brook Middle/Senior High School for Special Education student #091320, at the rate of $52,740/year, as per the student’s IEP and as recommended by the Child Study Team.

5 Allendale Board of Education Regular Session June 25, 2012 BE IT RESOLVED, to approve a contract with the Windsor Learning Center, Pompton Lakes, for the 2012 Extended School Year Program (7/5/12 – 8/15/12) for Special Education student #000112 and the 2012-2013 school year in the amount of $286.27 per diem, (210 days) Total: $60,116.70, as per the student’s IEP and as recommended by the Child Study Team.

BE IT RESOLVED, to approve Carol Kolb as a substitute ABA Therapist (in the absence of RoniAnn Jansen) for Special Education student #001919 during the July Special Education Summer Program (7/2/12 – 7/23/12), for 90 minutes per day, at the rate of $40.00/hour, as per the Student’s IEP and as recommended by the Child Study Team.

BE IT RESOLVED, to approve payment to the following Summer 2012 Preschool Special Education Program staff for program planning hours, not to exceed 6 hours in total:

Staff Member Rate/hour Position in Summer Preschool Program Joanne Lynch $68.13/hour Teacher Cathleen Biebrich $45.31/hour Speech Language Specialist Valerie Gancarz $64.71/hour Behaviorist Dates and verification of hours to be determined after submission of approved timesheet.

BE IT RESOLVED, to approve payment to the following staff of the Summer 2012 Hillside Summer Special Education Transition Program (August 13-23) for program planning hours, not to exceed 6 hours in total:

Staff Member Rate/hour Position in Summer Transition Program Scott Burns $46.48/hour Teacher – K-1 Program Maureen Bergin $34.34/hour Teacher – 2 -3 Program Valerie Gancarz $64.71/hour Behaviorist .

Dates and verification of hours to be determined after submission of approved timesheet.

BUSINESS OFFICE/FINANCE

BE IT RESOLVED to approve the Report of the Secretary to the Board of Education for the month of May 2012, as per Business Attachment I.

BE IT RESOLVED, to approve the Report of the Treasurer for the month of May 2012, as per Business Attachment II.

BE IT RESOLVED, to approve the Bill List dated June 25, 2012 in the amount of $230,512.96, as per Business Attachment III.

BE IT RESOLVED, to approve the budgetary transfers dated May, 2012, as per Business Attachment IV

BE IT RESOLVED, to acknowledge that no line item was over-expended in the month of May, 2012.

BE IT RESOLVED, to authorize the Business Administrator/Board Secretary to release warrants for payment of the District’s bills for the balance of the month of June and during the summer of 2012 prior to approval at the Board of Education’s scheduled meetings.

BE IT RESOLVED, to authorize the Business Administrator/Board Secretary to do account transfers that may be needed to close the fiscal year with Board confirmation at the next regular meeting.

6 Allendale Board of Education Regular Session June 25, 2012 BE IT RESOLVED, to approve the following resolution for the transfer of current year surplus to reserve: WHEREAS, NJSA 18A:21-2 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and

WHEREAS, the Allendale Board of Education wishes to deposit anticipated current year surplus into reserve accounts at year end, and

WHEREAS, the Allendale Board of Education has determined that the following monies are available for such purpose of transfer: not to exceed $950,000 into the Capital Reserve account, and not to exceed $500,000 into the Maintenance Reserve.

NOW THEREFORE BE IT RESOLVED by the Allendale Board of Education that it hereby authorizes the district’s School Business Administrator to make this transfer consistent with all applicable laws and regulations. BE IT RESOLVED, that the Business Administrator be authorized to close the petty cash account as of June 30, 2012 and reopen the petty cash account in the amount of $300, as of July 1, 2012.

BE IT RESOLVED, upon recommendation of the Superintendent, to approve unavoidable travel and costs as related in this resolution which are educationally necessary and fiscally prudent and are related to and within the scope of the employee’s current responsibilities and promotes the delivery of instruction or furthers the efficient operation of the school district. The reimbursements listed in this resolution are in compliance with state travel reimbursement guidelines as established by the Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1 et. seq. for the following seminars/workshops: *D Total oes Name Conference/Seminar Title Place Date of Trip Estimated not Expenses* Assoc. of School Business Officials John Boreman (ASBO) International Annual Phoenix, AZ Oct. 12-15, 2012 $1,290 Meeting Michael J. Bergen County Assn. of School Washington Township, Sept 2012- -0- Barcadepone Administrators NJ June 2013 Bergen County Assn. of School Washington Township, Sept 2012- -0- John Boreman Business Officials NJ June 2013 Northeast Bergen County School Washington Township, Sept 2012- -0- John Boreman Board Insurance Group (NESBIG) NJ June 2013 Valerie Gancarz Crises Prevention Institute, Holiday Inn Midtown, Aug. 27-30, 2012 $679** Instructor Renewal Course Manhattan Hotel, New York, NY include mileage and sustenance as they are contractual. **Title II Funding to be used for these expenses.

BE IT RESOLVED, to approve the contract for Special Education Management Services, with Professional Management Systems, LLC, at a per diem rate of $700, for up to eight (8) days per month during the 2012-2013 school year; and

BE IT FURTHER RESOLVED, upon recommendation of the Superintendent, to approve Professional Management Services, LLC to provide Special Education Management Services during the months of July and August 2012, at the rate of $700 per day, not to exceed a total of ten days.

BE IT RESOLVED, to approve the following amounts for previously approved travel and related expense reimbursement (6- 11-12), as per District policy for staff, and as per contract stipulations for administrators, for attendance at out-of-district and IEP meetings, and for the upcoming 2012-2013 school year:

Jo Ann Karamus $500 Kristina Vassallo $ 50 Michael Shaughnessy $ 50

7 Allendale Board of Education Regular Session June 25, 2012 Barbara Bogdanski $200 Maria Ade $200

BE IT RESOLVED, that the Board of Education approve the participation in the Alliance for Competitive Telecommunications (ACT) with the Middlesex Regional Educational Services Commission (MRESC) and the New Jersey Association of School Business Officials (NJASBO), for the period from July 1, 2012 through June 30, 2017.

BE IT RESOLVED, upon recommendation of the Superintendent, that the Allendale Board of Education accepts into the 2011-2012 school budget, the funds awarded by the state to support implementation of the Anti-Bullying Bill of Rights Act, in the pro-rated amount of $644.

BE IT RESOLVED, to approve the disposal of one 2000 Wenger Sound Booth (Sound Module System -dismantled) and library books with zero current net book value, from Brookside and Hillside School Libraries, as per Business Attachment V.

BE IT RESOLVED, to approve the following appointments for the 2012-2013 school year:

District Anti-Bullying Coordinator Ms. Jo Ann Karamus Hillside School Anti-Bullying Specialist Mrs. Maria Ade Brookside School Anti-Bullying Specialist Mrs. Kristina Vassallo

BE IT RESOLVED, upon recommendation of the Superintendent, to retroactively approve payment (contractual rate of $700 per diem) to John P. Campion. Ed. D., for one additional day worked during the month of June 2012.

Mr. Barcadepone noted the amount of $644 received from the state was an inconsequential amount in comparison to the numerous procedures and processes tied to the new HIB mandates.

BUILDINGS & GROUNDS

On motion by Mr. Fliegel and seconded by Mrs. Capano and carried by roll call vote, the Board approved the following resolution:

Mr. McAuliffe ABSTAIN Mr. Fliegel YES Mrs. Capano YES Mrs. Duncan YES

BE IT RESOLVED, to acknowledge that the Business Administrator/Board Secretary requested and has reviewed proposals received (on file in the Board of Education Office) from Jacobsen Landscape Design and Construction, and Borst Landscape & Design for Landscaping Services for the 2012-2013 school year; and

BE IT FURTHER RESOLVED, to appoint Borst Landscape & Design to provide Landscaping Services for Brookside and Hillside Schools for the 2012 – 2013 school year, for the base amount of $10,984.

On motion by Mr. Fliegel and seconded by Mrs. Capano and unanimously carried by roll call vote, the Board tabled the following resolution:

BE IT RESOLVED, to acknowledge that the Business Administrator/Board Secretary requested proposals for Snow Removal Services for the 2012-2013 school year, and has reviewed proposals received (on file in the Board of Education Office) from Jacobsen Landscape Design and Construction, and Borst Snow Management, LLC; and

BE IT FURTHER RESOLVED, to appoint _____ to provide Snow Removal Services for Brookside and Hillside Schools for the 2012-2013 school year, for the base amount of $____.

MEETING OPEN TO THE PUBLIC – NON AGENDA ITEMS A Ramsey, NJ resident inquired about the Columbia Teachers’ College Writers Workshop in which our staff is enrolled.

8 Allendale Board of Education Regular Session June 25, 2012 Meeting closed to the public for comments/questions on Non Agenda Items.

NEW BUSINESS

The Board held the first review and reading of the Board Goals for 2012-2013.

On motion by Mr. Fliegel and seconded by Mr. McAuliffe and unanimously carried by roll call vote, the Board approved the following resolution:

BE IT RESOLVED, to establish a new Board of Education Committee: Strategic Planning Committee.

The Board discussed the necessity and advantages of the formation of a Strategic Planning Committee. The members will be Mr. Fliegel, Committee Chair, and Mr. McAuliffe.

ADJOURNMENT

On motion by Mr. Fliegel and seconded by Mrs. Capano and unanimously carried by roll call vote, the Board adjourned the Regular Session at 8:49 pm.

Respectfully submitted,

______John E. Boreman School Business Administrator/Board Secretary