Planning & Budget Steering (PBSC) Committee

Saddleback College Planning & Budget Steering (PBSC) Committee Friday, August 20th, 2015 1:30pm-3:00p.m. AGB President’s Conference Room

Minutes

Attendees: Nicole Ortega, Co-Chair Interim Director of Absent: Planning, Research and Accreditation Khaver Akhter, Classified Senate Designee Carol Hilton, Co-Chair, Vice President of Kathy Werle, Vice President of Instruction Administrative Services/Planning Group Bruce Gilman, 2014-20 Planning Group Co- Chair 2014-20 Chair Barbara Cox, 2014-20 Planning Group Penny Skaff, 2014-20 Planning Group Co- Co-Chair/EPA Coordinator Chair Juan Avalos, Vice President of Student Barbara Carey, CSEA Representative Services Jennie McCue, 2014-20 Planning Group Chair Charles Myers, Academic Senate Designee Anthony Teng, 2014-20 Planning Group Co-Chair Donna Rane-Szostak, Deans Representative Kim D’Arcy, Academic Senate Designee Shouka Torabi (minutes)

Committee Discussion: I. Old Business: a. Strategic Plan Year ½ Action Steps (Will discuss at next meeting) a.i. Status of Proposed Action Steps in Goal 2/3 a.ii. Updates on progress a.iii. Strategic Plan Annual Report due every May b. Governance and Organization Manual (Will discuss at next meeting) b.i. Agenda item will be discussed at the Consultation Retreat on 8/21/15

II. New Business: a. Strategic Planning – Review of current Mission Statement (Will discuss at next meeting) b. Budget Update (Carol Hilton) b.i. Budget was put together six weeks ago and its calculated growth is 2% in the new formula. These are other budget allocations based on the California Community College funding (specific dollar amounts were provided in Carol’s handouts): b.i.1. COLA is 1.02% b.i.2. SC received additional funding for enhanced credit b.i.3. SC will receive a large amount of one-time funds

1 | P a g e b.i.4. Regarding categorical funds, the non-resident capital outlay has a high carryover amount which will be used for miscellaneous b.i.5. Lottery money is used for instructional equipment. c. CRC Recommendations (Carol Hilton) c.i. Carol announced that the CRC recommended rankings were taken to the President’s Executive Team (PET) meeting to discuss. PET made their own rankings based on the description and need of the request. The committee felt that PET should not pick and choose which requests should be funded and that CRC rankings should be respected. Carol and Juan both agreed. c.ii. The committee decided that the following thresholds should be set for each resource allocation category for funding (based on the CRC rankings): c.ii.1. New Equipment – Top 20 ranked requests c.ii.2. Facilities – Top 10 ranked requests c.ii.3. Other – Top 13 ranked requests c.ii.4. Technology – Top 12 ranked requests c.ii.5. Personnel – Top 10 ranked requests d. Resource Requests (Will discuss at next meeting) d.i. Email notice from OPRA to remind recipients that resource requests can be submitted all year long. This would include a time line letting requestors know that if they submit a request between certain dates, which fiscal year to input into TracDat.

III. Updates a. No updates IV. Announcements a. Next meeting: September 3, 2015 from 1:30pm-3:00pm Meeting Adjourned: 3:00 pm

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