Process for Submitting Supporting Documentation

Fulbright Application: Process for Submitting Supporting Documentation Letters of Recommendation, Language Evaluations, Affiliation letters, and Transcripts Lisa Kooperman, Director ● Office for Fellowships, Box 122, x5263 ●[email protected]

All supporting materials must be submitted electronically through Embark.

No hard copies will be accepted!

In order to be considered for a Fulbright grant you must complete a confidentiality waiver and submit it via email to [email protected] http://fellowships.vassar.edu/fellowships/other/index.html

Letters of Recommendation

Please provide your referee with a draft of your proposal and let them know that you will register them with Embark to submit your letter. You will register 3 people online, this will generate an email to each referee with instructions. Letters are due on September 13 as well, please list this date as the deadline for your referees.

**You are required to submit a hard copy of your application to the office for fellowships for the campus deadline, at this time please also provide a list of the names of the people writing on your behalf and their email addresses.**

Full Grants: There will be space to complete the letter or upload a document in Embark. The referee should log in and follow the instructions. To view these instructions visit http://us.fulbrightonline.org/instructions-for-reference-writers

English Teaching Assistantships: Referees should complete the form provided for the ETA, this is not a standard letter of recommendation, rather a series of prompts that the referee will respond to. Please tell those writing on your behalf that there is a form they need to complete when you ask them to write for you. This will prevent them from writing a standard letter only to find out they need to complete the form! To read the instructions and see an example of the form visit: http://us.fulbrightonline.org/instructions-for-eta-reference- writers Your referees have to log into the system to gain access to the form they should not fill out this PDF this is only an example!

Language Evaluations: You will register someone to complete the language evaluation. Just like the letters, the person completing the form will get an email with instructions. To view these instructions visit http://us.fulbrightonline.org/instructions-for-foreign-language- evaluators . To see an example of the form visit http://us.fulbrightonline.org/uploads/files/application_samples/FLE%20%20PDF%202013.pdf The person completing your eval has to log into the system to gain access to the form they should not fill out this PDF this is only an example!

You will find that IIE does not recommend that the same person complete the language evaluation and a letter of recommendation because an email address can only be registered once. It is ok to have one person do both! If this is the case, however, then you must use two separate email addresses for the writer (Vassar address and a personal address), one for the reference and one for the language evaluation.

Please be sure to read both sides of this document. Fulbright Application: Process for Submitting Supporting Documentation Letters of Recommendation, Language Evaluations, Affiliation letters, and Transcripts Lisa Kooperman, Director ● Office for Fellowships, Box 122, x5263 ●[email protected]

SUPPORTING DOCUMENTATION TO BE UPLOADED BY THE APPLICANT (YOU!)

Affiliation Letters

For full grants only, applicants for ETAs do not secure letters of affiliation. These are letters from institutions or people abroad who have agreed to support your application. Ask that the letter be emailed to you as a PDF so that you can easily upload it to Embark. Otherwise you will have to scan the letter for upload. You can combine letters if you reach the maximum number of documents to upload.

Transcripts

If you are a current student you can upload a copy of your Ask Banner transcript to Embark:

 To download a copy of your unofficial transcript from Banner open your transcript in AskBanner:

o For a Mac: select print, select pdf button on bottom of dialogue box, save as a pdf file o For PC: save as a text file

If you are an alum, you will need to request a transcript from the registrar’s office and upload it to the application. You can request the transcript to be sent to you electronically, it is ok if it says “issued to student.”

If you attended other institutions and the grades are not listed on your Vassar transcript you should also request these transcripts from the institutions that you have attended and scan them for upload; you do not need to do this for JYA courses listed on your VC transcript.

All of the components of the application must be submitted electronically to Embark by the September 13 deadline. You must also submit a hard copy of the application to the office of fellowships at this time. We do not need the supporting documentation submitted in hard copy, just your portion of the application.

You will have an opportunity to fine tune your essays after the committee meets. I will re- submit the application back to you. When you submit the application through Embark you are sending it to me not IIE, don’t worry!

Please feel free to ask any questions you may have about the process. You can tell those writing on your behalf that I am available to answer questions as well. Good luck!

Please be sure to read both sides of this document.