Cochise County Procurement Department

COCHISE COUNTY PROCUREMENT DEPARTMENT BID TABULATION FORM Part 1

IFB 11-45-PUR-03, Legal Advertising Open 5/20/11 at 4:00 PM, Local Standard Time

Item Sierra Vista The Tombstone Arizona Range Description # Herald News News 1.1 Frequency of publication 7 days a week Weekly Weekly

1.2 Day or days of publication Every day Friday Wednesday 10:00 AM 48 hrs. 12:00 PM Thursday 5:00 PM Thursday 1.3 Deadline for receipt of copy Prior to publication prior to publication prior to publication Type size and style used for legal 1.4 6 pt. Helvetica 9 pt. Adobe Caslon 6 pt. Arial advertising only Lines per column inch for legal 1.5 11 6 11 advertising only Column width for legal advertising 1.6 1.833 2 1.833 only 1.7 Able to accept “tif” or “pdf” files Yes Yes Yes Is the “slug” included as a part of 1.8 price per column inch for which the No Yes Yes County will be charged? Cost of additional copies of any 1.9 .75 0.00 .50 particular issue Average annual paid subscriptions 1.10 (Number of issues not dollar 7,082 5,000 1,200 amount) Average number of newsstand sales per issue 1.11 1,157 500 2,300 (Number of issues not dollar amount) Benson, Bisbee, Benson, Bisbee, Douglas, Elgin, Ft. Willcox, Benson, Elfrida, St. David, List cities and communities in Huachuca, Hereford, Dragoon, Bowie, Huachuca City, Naco, Douglas, Pierce, 1.12 Cochise County reached by paid St. Simon, Sierra Palominas, St. David, Sierra Vista, subscriptions Vista, Bisbee, Sierra Vista, Whetsone, Elfrida, Sunsites Tombstone, Huachuca City Whetstone Benson, Bisbee, Ft. Huachuca, List cities and communities in Willcox, Benson, Hereford, Cochise County where newsstands Dragoon, Bowie, Huachuca City, Tombstone, 1.13 are located St. Simon, Sierra Naco, Palominas, Benson, St. David Vista, Bisbee, St. David, Sierra Elfrida, Sunsites Vista, Tombstone, Whetstone 1.14 Rate card submitted with bid? Yes Yes Yes Sample of legal ad submitted with 1.15 Yes Yes Yes bid?

1 Part 2

Estimated Description Annual The Tombstone Item #` Usage Sierra Vista Herald Arizona Range News News (Column Inches) Unit Extended Unit Price Extended Unit Price Extended Price Price Price Price Printing of camera- ready copy to 2.1 6,367 2.00 12,734.00 3.75 23,876.25 .93 5,921.31 enlarge/reduce for first insertion Second (duplicate) 2.2 5,000 2.00 10,000.00 3.75 18,750.00 .93 4,650.00 insertion Printing of copy, 2.3 2,000 2.00 4,000.00 3.75 7.500.00 .93 1,860.00 including typesetting Charge per column inch for inserting 2.4 8,127 printing of Treasurer's 2.00 16,254.00 3.75 30,476.25 1.40 11,377.80 Notice of Tax Sale insert Charge for copies of 2.6 300 copies Treasurer’s Notice of -0- -0- .40 120.00 .50 150.00 Tax Sale Insert Charge for additional copies of Treasurer's 2.7 -0- .40 .50 Notice of Tax Sale insert Charge per column inch for 1st printing of 2.8 1,032 2.00 2,064.00 3.75 3,870.00 .93 959.76 Board of Supervisors' Notice of Land Sale Annual publication of 2.9 County’s tentative and 2.00 -0- .90 .93 final budgets 2.10 1,219 Legal Display Ads 9.20 11,215.00 2.80 3,413.00 2.30 2,803.70 Charge for additional 2.11 original Publisher's 2.00 N/ C N/C Affidavit of Publication Charge for photocopies of 2.12 2.00 N/C N/C Publisher's Affidavit of Publication Charge for procession magnetic media 2.13 submitted in IBM -0- -0- 3.75 -0- N/C -0- compatible ASCII format Total of Prices $56,267.00 $88,005.50 $27,722.57 Extended Column The Tombstone Item # Description Sierra Vista Herald Arizona Range News Inches News Display Inches 8.40 Mon.-Sat. 3.1 8,446 Not legal 9.40 Sun. 2.80 23,648.00 4.60 38,851.60 Classified Inches 5.90 Mon.-Sat. 3.2 2,753 Not Legal 6.90 Sun. 3.75 10,323.75 4.60 12,663.80