Board of County Commissioners s11

Board of County Commissioners

Date: Thursday, September 4, 2008 To: Honorable Chairman and Members of the Board From: Benjamin H. Pingree, County Administrator Subject: Follow-up to County Commission Meeting September 2, 2008

Invocation

Pastor Rheinhart of the Wakulla United Methodist Church

Pledge of Allegiance

Commissioner Langston

Approval of Agenda

Commissioner Langston made a motion to approve the Agenda with the following add-on items & changes; Commissioner Lawhon seconded and the motion passed 4/1. . Move Commissioner Kessler’s two items from Awards & Presentations to Discussion Issues by Commissioners; . Commissioner Brimner has an add-on under Awards & Presentations; . Commissioner Brimner has an add-on under his discussion items; . Commissioner Kessler has an add-on under Commissioner Agenda Items.

Public Hearing

1. Conduct a Public Hearing for Adoption of the New Purchasing Policy Ordinance and Repeal Ordinance #90-40 and Ordinance #85-7, Part II, Chapter 2, Article VI (Tim Barden, Assistant County Administrator) Commissioner Langston made a motion to conduct the public hearing, repeal Ordinances #90-40 and #85-7, Part II, Chapter 2, Article VI and adopt the new Purchasing Policy Ordinance; Commissioner Kessler seconded and the motion passed 4/0.

Awards and Presentations

Commissioner Kessler – Impact Fees “Moved to Commissioner Kessler’s Discussion Items”

Commissioner Kessler – Town Hall Meeting “Moved to Commission Kessler’s Discussion Items” Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 2 Commissioner Brimner presented Doug Bennight and his team at the Amateur Radio Club with a letter of appreciation regarding their hard work during Tropical Storm Fay. Mr. Bennight and his team were able to establish a temporary radio tower in the Smith Creek area during the storm.

At this time (6:30p.m.), the Board adjourned for one hour; to re-convene at 7:30p.m.

(To ensure fairness and encourage participation, citizens who would like to speak on any item will need to fill out a speaker’s card and turn in to Ms. Welch prior to the beginning of discussion on that particular item. Citizens are allowed a maximum of 3 minutes to speak.)

Consent

Commissioner Langston made a motion to approve the Consent Agenda; Commissioner Kessler seconded and the motion passed 5/0.

2. Approval of Minutes – August 18, 2008 Regular Meeting (Brent X. Thurmond, Clerk of Court) The Board approved Option #1 – Approve the August 18, 2008 Regular Board Meeting Minutes.

3. Approval of Minutes – August 18, 2008 Workshop on Off-Premise Sign Regulations and Proposed Changes to Section 6-18 (Brent X. Thurmond, Clerk of Court) The Board approved Option #1 – Approve the August 18, 2008 Workshop Minutes on Off-Premise Sign Regulations and Proposed Changes to Section 6-18.

4. Approval of Payment of Bills and Vouchers Submitted for August 14, 2008 – August 27, 2008 (Brent X. Thurmond, Clerk of Court) The Board approved Option #1 – Approve the statement of Bills & Vouchers submitted for August 14, 2008 – August 27, 2008.

5. Acceptance of Status Report on 2008 Board Retreat Priorities (Jessica Welch, Office of Policy & Public Information) The Board approved Option #1 – Accept the status report on the 2008 Board Retreat Priorities.

6. Ratification of Workshop to Discuss the Existing County Off-Premises Sign Regulations and Proposed Changes to Section 6-18, Wakulla County Code (Lindsay Stevens, Assistant County Administrator) The Board approved Option #1 – Ratify the information presented and Board discussion during the Workshop to discuss the existing County Off-Premises Sign Regulations and proposed changes to Section 6-18, Wakulla County Code.

7. Authorize the Chairman to Execute Amendment 5 to Correct Project Manager Designation and Extend Ending Date for the Mash Island Park and Shell Point Beach Sand Placement – DEP Contract No. H5WK1 (Ray Gray, Parks & Recreation Director) Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 3 The Board approved Option #1 – Authorized the Chairman to execute Amendment 5 to correct the project manager designation and extend ending date for the Mash Island Park and Shell Point Beach Sand Placement – DEP Contract No. H5WK1.

8. Board Approval to Direct the Clerk and the Property Appraiser to Set Two Hearing Dates During the Week of October 14-17, 2008 (Jennifer Langston, Special Projects Coordinator) The Board approved Option #1 – Direct the Clerk of the Board, in conjunction with the Property Appraiser’s Office, to set the dates and times of the two (2) hearing dates during the week of October 14-17, 2008. (Jennifer Langston, Special Projects Coordinator)

Citizens to be Heard

Hugh Taylor addressed the Board regarding impact fees and the manner of which he believed Commissioner Kessler was treated during the beginning of the meeting.

Dana Peck addressed the Board regarding impact fees and questioned the Board about the approval of the Agenda to not allow Commissioner Kessler’s presentation.

Jenny Brock thanked the Wakulla County Deputies and the Florida Highway Patrol for assisting in her neighborhood during Tropical Storm Fay.

Al Shylkofski addressed the Board regarding impact fees and the meeting being held on September 9, 2008.

Ken Gooding requested for assistance from the Board to place a fire department substation in Wakulla Gardens due to insurance cancellations.

Chuck Hess addressed the Board regarding the impact fees public hearing being televised.

Karla Brandt addressed the Board regarding a prior public records request for e-mail and addresses from Commissioner Brimner.

Larry Roberts addressed the Board regarding Commissioner Kessler’s presentation and with concern of the Board moving items around on the Agenda.

Melody Cooley addressed the Board with flooding issues at her home and requested the Board to help assist with this issue. Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 4 Planning and Zoning

9. Application for Short Form Subdivision: SF08-06 Request for a 49 lot short form subdivision, to be known as Turkey Run Farms, on a 2,077.35+/- acre parcel located north of Coastal Highway, west of Old Plank Road and east of Bloxham Cutoff. The owner is St. Marks River at Newport, LLC and the agent is Edwin Brown and Associates. Commissioner Langston made a motion to conduct the final public hearing and approve the Short Form Subdivision SF08-06, Commissioner Kessler seconded and the motion passed 5/0.

10. Application for Variance: V08-13 Request for a wetland setback variance to construct a single family dwelling within the required seventy-five foot wetlands setback. This 2.72+/- acre parcel is located on the east side of River Plantation Road in River Plantation Estates. The owners are George E. Weaver and Janet A. Kistner. Commissioner Kessler made a motion to conduct the final public hearing and approve the Application for Variance V08-13 with the following conditions: . A plan for protecting the wetlands during construction activities must be submitted and approved by the Planning & Community Development Department during the Development Permit Application (DPA) process; and . The variance will expire two (2) years from the date of approval. Commissioner Green seconded and the motion passed 5/0.

11. Application for Comprehensive Plan Map Amendment: CP08-03 Request to amend the Comprehensive Plan Future Land Use Map from Rural 1 to Rural 2 on a 9.0+/- acre parcel. This property is located on the west side of Sopchoppy Highway, north of the Ochlocknee River. The owners are Robert and Debra Poor. Commissioner Kessler made a motion to conduct the final public hearing and adopt the proposed Ordinance amending the Comprehensive Plan Future Land Use Map from Rural 1 (Agriculture/Rural Fringe) land use to Rural 2 land use with the condition of the property owner providing a survey and legal description of the 9 acre portion of the Subject Property; Commissioner Lawhon seconded and the motion passed 5/0. In addition, Commissioner Kessler directed staff to look into the process of comprehensive plan amendments for small & large scale subdivisions. (Lindsay Stevens, Assistant County Administrator)

12. Application for Change of Zoning: R08-09 Request for a change of zoning from AG (Agricultural) to C-2 (General Commercial) on a 9.0+/- acre parcel. This property is located on the west side of Sopchoppy Highway, north of the Ochlocknee River. The owners are Robert and Debra Poor. Commissioner Kessler made a motion to conduct the final public hearing and adopt the proposed Ordinance amending the Official Zoning Map from RR-1 (Semi Rural Residential) zoning district to C-2 (General Commercial) zoning district; Commissioner Lawhon seconded and the motion passed 5/0. Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 5 13. Application for Change of Zoning: R08-10 Request for a change of zoning from RSU-1 (Residential Semi Urban) to RR-2 (Rural Residential) on a 6.0+/- acre parcel. This property is located on the west side of Spring Creek Highway, north of Gavin Road. The owner is Timothy Bozeman. Commissioner Kessler made a motion to conduct the final public hearing and adopt the proposed Ordinance amending the Official Zoning Map from RSU-1 (Residential Semi Urban) zoning district to RR-2 (Rural Residential) zoning district, with the condition of the property owner connecting to central water service, if more than one homesite is constructed on the Subject Property; Commissioner Green seconded and the motion passed 5/0.

14. Application for Change of Zoning: R08-11 Request for a change of zoning from RSU-1 (Residential Semi Urban) to RR-2 (Rural Residential) on a 6.0+/- acre parcel. This property is located on the west side of Spring Creek Highway, north of Gavin Road and the previous Application for Change of Zoning R08-10. The owner is Timothy J. & Kay G. Bozeman. Commissioner Lawhon made a motion to conduct the final public hearing and adopt the proposed Ordinance amending the Official Zoning Map from RSU-1 (Residential Semi Urban) zoning district to RR-2 (Rural Residential) zoning district with the condition of the property owner connecting to central water service, if more than one homesite is constructed on the Subject Property; Commissioner Kessler seconded and the motion passed 5/0.

General Business

20. Request Board Approval to Apply for Florida Workforce Plus, National Emergency Grant Funding and Authorize the Chairman to Execute the Agreement (Tim Barden, Assistant County Administrator) Add-On Commissioner Lawhon made a motion to authorize the submission of the funding request under the National Emergency Grant initiative and authorize the Chairman to execute the agreement with Florida Workforce Plus; Commissioner Langston seconded and the motion passed 5/0. (Tim Barden, Assistant County Administrator)

15. Request for Board Approval to Advertise Proposed Text Amendments to Section 5-7 of the Wakulla County Land Development Code Which Addresses the Approval Process of Certain Temporary Uses in Wakulla County for Public Hearing on October 20, 2008. (Lindsay Stevens, Assistant County Administrator) This item was tabled until the September 22, 2008 Board Meeting.

16. Approval to Advertise a Request for Qualifications (RFQ) for Professional Planning and Engineering Consultant Services (Lindsay Stevens, Assistant County Administrator) Commissioner Kessler made a motion to approve advertising a Request for Qualifications (RFQ) for professional planning and engineering consultant services; Commissioner Green seconded and the motion passed 5/0. (Lindsay Stevens, Assistant County Administrator) Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 6

17. Request to Schedule the Board’s Third Annual Board Retreat for December 8, 2008 from 12:00P.M. to 4:00P.M. (Jessica Welch, Office of Policy & Public Information) Commissioner Kessler made a motion to schedule the Board’s Third Annual Board Retreat at the Wakulla Springs Lodge on December 8, 2008 from 12:00p.m. – 4:00p.m., and to have a brown bag lunch; Commissioner Green seconded and the motion passed 5/0. (Jessica Welch, Office of Policy & Public Information)

18. Request Board Approval for the Planning and Community Development Department to Waive Fees for Repair Work Related to Tropical Storm Fay (Lindsay Stevens, Assistant County Administrator) Add-On Commissioner Lawhon made a motion to approve the Resolution waiving the Planning & Community Development Department fees for repair work related to Tropical Storm Fay; Commissioner Kessler seconded and the motion passed 5/0.

19. Board Approval of Amendment to County’s Personnel Policy and Procedures to Include a Provision for Overtime Compensation to Exempt FLSA Staff Positions (Tim Barden, Assistant County Administrator) Add-On Commissioner Langston made a motion to approve Amendment No. 1 to the Personnel Policy and Procedures to enable reimbursement from FEMA for exempt FLSA staff positions during a federally declared disaster; Commissioner Lawhon seconded and the motion passed 5/0.

Commissioner Agenda Items

Commissioner Kessler brought up the issue of storm surge debris on the coastline from Hurricane Gustav. After discussion, Commissioner Kessler made a motion to allow debris from Hurricane Gustav to be brought to the Wakulla County Landfill at no charge for a 2 week period; Commissioner Lawhon seconded and the motion passed 3/2.

Commissioner Brimner asked for the Board to consider changing the dates for the PUD & Rezoning Longleaf Unit Development Application. Commissioner Lawhon made a motion to approve rescheduling the dates for the application to go before the Planning Commission on October 13th and to the Board on October 20th and November 3rd; Commissioner Langston seconded and the motion passed 3/2. (Lindsay Stevens, Assistant County Administrator)

County Attorney

County Administrator Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 7 Discussion Issues by Commissioners

Commissioner Kessler – Impact Fees Commissioner Kessler presented a PowerPoint presentation on the Impact Fees.

Commissioner Kessler – Town Hall Meeting Commissioner Kessler announced his next Town Hall Meeting to be held on September 30, 2008 from 7:00p.m. – 9:00p.m. at the Panacea Welcome Center. All citizens are invited and encouraged to attend.

Commissioner Kessler directed staff to examine the process and possible issues with small & large scale comprehensive plan amendments and to bring back an agenda item at a future Board meeting with recommendations on how we can streamline the process. (Lindsay Stevens, Assistant County Administrator)

Commissioner Kessler announced that the paving for Three Sister Road has not elapsed; we’re still pending the Right of Way; however Public Works is working on this issue.

Commissioner Brimner discussed the importance of having fire-fighting equipment in the older neighborhoods and also improving the infrastructure in the older neighborhoods.

Adjourn The meeting adjourned at 9:05p.m.

The next Board of County Commissioners Meeting is scheduled for Monday, September 22, 2008 at 6:00 p.m. Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 8

Regular Board Meeting and Holiday Schedule January 2008 - December 2008

January 2008 1 February 2008 2 March 2008 3 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 1 2 1 6 7 8 9 10 11 12 3 4 5 6 7 8 9 2 3 4 5 6 7 8 13 14 15 16 17 18 19 10 11 12 13 14 15 16 9 10 11 12 13 14 15 20 21 22 23 24 25 26 17 18 19 20 21 22 23 16 17 18 19 20 21 22 27 28 29 30 31 24 25 26 27 28 29 23 24 25 26 27 28 29 30 31

April 2008 4 May 2008 5 June 2008 6 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 28 29 30 25 26 27 28 29 30 31 29 30

July 2008 7 August 2008 8 September 2008 9 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13 13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30 31

October 2008 10 November 2008 11 December 2008 12 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 1 1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30

Regular Board Meeting and/or Workshop

Holiday Special Mtg. Board of County Commissioners Regular Public Meeting Agenda September 2, 2008 Page 9 PUBLIC NOTICE 2008 Tentative Schedule All Workshops, Meetings, and Public Hearings are subject to change All sessions are held in the Commission Chambers, 29 Arran Road, Suite 101. Workshops are scheduled as needed.

Month Day Time Meeting Type September 2008 Tuesday 2 5:00 P.M. Workshop: To discuss the Wakulla County Travel & Expense Procedures Manual Tuesday 2 6:00 P.M. Regular Board

Tuesday 9 4:00 P.M. Workshop: To Discuss the Courthouse Addition/Renovation Project Tuesday 9 5:00 P.M. Workshop: To discuss the Community Center

Tuesday 9 6:00 P.M. Public Hearing: Tentative Budget & Adoption of the Millage Rate Tuesday 9 6:00 P.M. Public Hearing: Impact Fees

Monday 22 4:00 P.M. – 6:00 P.M. Workshop: To Discuss the Proposed Comprehensive Sewer Ordinance Monday 22 6:00 P.M. Regular Board

Monday 22 6:00 P.M. Public Hearing: Tentative Budget & Adoption of the Millage Rate October 2008 Monday 6 5:00 P.M. Workshop: To Discuss Paving of Forest Road #13

Monday 6 6:00 P.M. Regular Board

November 2008 Monday 3 6:00 P.M. Regular Board

December 2008 Monday 1 6:00 P.M. Regular Board