Booster Meeting 04/06/15

Present: Angie Smalley (new guest), Larry, Brenda, Kim, Cheryl, Michele, Alan, Brian, Patty, Jaimey, Jon S, Craig, Teresa, & Gina

Meeting called to order at 6:30pm by Larry. Minutes from March meeting were adopted into record.

Finance – Larry in Holly’s absence Balance after earmarked funds including the new ATV Vehicle is $38,508.00. Holly has updated the team available balances after the Winter sports seasons are over.

Bev Dials head speech coach at CHS visiting tonight. The speech team has had an amazing season with almost 60 kids on the team this year. Several students have qualified for the National Tournament in Lincoln NE. There is another event in Florida in May, which several students have qualified for. One of the students that has qualified for the NE trip has some financial challenges that needs some scholarship help for the $400 needed to make the trip possible. Bev is noting that they don’t have a need for other equipment type items, so would like to see if any of their funds could be used for helping this student.

Concessions-Larry/Cheryl There is a track event on April 27th at CHS that concessions volunteers are needed for. Teresa is going to send out a signup invite for a small group to sign up for. No youth teams have contacted Cheryl about needing concessions this spring. Brenda had a visitor from the Health Department. Cheryl has responded to him and we can expect an inspection next fall during football season. There was some discussion about the grill and how we can make sure all is up to code so Cheryl will be working on this before the season starts. Chanhassen will be using our concession stand for one track meet this spring. Still waiting to hear from lacrosse about whether they are going to do concessions for any of their meets.

School Store – Julie No updates as Julie was absent. Teresa made a comment that an assessment of pricing needs to be redone. It would be nice to have a few more reasonably priced choices in the store for next year.

Miscellaneous Items- The Mule has been purchased and Larry wants to get some Hawks Booster signage on it. Teresa wanted to know how the use of it can be requested. Larry noted that teams need to go thru the activities office. A reminder that only adults are allowed to operate this vehicle. The owner’s manual, extra key, and invoice has been given to Brenda for the activities office.

Funding Requests – None Athletics and Activities Update – Jon BBQ Bash coming up soon. Early Bird tickets are coming to an end. Jon did some research on the discussion from last month on state qualifiers and giving out $5 Subway cards to each qualifier. This year it would have been about $510 in cost to give out the Subway $5 gift cards. Jon says the changes to sections will change some of the logistics for next year. His recommendation would be to budget about $500 for athletics. Activities would be approximately 100 students this year. Jon also recommends that we include any sports/activities that are run by the school district. So in total a budget of about $1000 would be appropriate for the 2015-2016 school year. This will be great exposure for the boosters. Motion by Craig, seconded by Gina, passed by the majority to implement this program for next year. Recommended that we contact Subway corporate to order these cards. Cheryl will contact Subway corporate.

Scholarship committee – Larry The committee has met and they have submitted the 4 names for this years’ winners. 36 girls and 18 boys applied

Nominations/Elections – Larry Alan has volunteered to step up and be the president for 2015-2016 school year. TAHNK YOU ALAN! Michele and Kristen are going to take up the secretary duties next year as well as keeping the communications duties.

We are looking for a concessions lead, marketing lead, and membership lead for the 2015-2016 school year.

Lots of discussion on the request from the Speech coaches request to assist a team member with fees for Natl Speech Conference in Lincoln NE. An idea was presented to allow teams with good standings with the boosters to use a portion of their team balance as a discretionary fund. The amount could then be moved to their 09 accounts. A motion was passed by the majority to allow speech to use $200 of their team concession balance for the Natl Speech tournament in Lincoln NE. The amount will be transferred to their 09 account and Larry will contact Bev tonight.

Our next meeting will be Monday May 4th, 2015 at 6:30pm. GET THE WORD OUT! Motion to adjourn by Teresa, Cheryl seconded.

Submitted by Gina Lehmann Booster Secretary