SPG Meeting Minutes 20 December 2016 (Final)

SOUTHERN PARTNERSHIP GROUP Minutes

6 Wellington 1. Attendees SPG Members Initials

Andrew Blair AB Chair, Southern Partnership Group

Dr Margaret Wilsher MW Southern Partnership Group

Richard Thomson RT Southern Partnership Group

Dr Tony Lanigan TL Southern Partnership Group

Mr Andrew Connolly AC Southern Partnership Group

Ex officio Initials

John Hazeldine JH Acting Director, DHB Performance, Ministry of Health

Other Attendees Initials

San Ting Gilmartin STG Programme Manager, Infrastructure & Hospital Rebuild, SDHB

Mhairi McHugh MM Manager, Capital and Operating, MoH

Kathy Grant KG Southern DHB Commissioner

Chris Fleming CF Interim Southern DHB CEO

Davin Hall (Observer) DH Senior Analyst, Treasury

Dr David Perez DP Chair, Clinical Leadership Group, Southern DHB

Rachael Bruce RB Senior Communications Advisor, MoH Secretariat Initials

Kieran Reilly KR Senior Project Manager, MoH Apologies Initials

Dr Nigel Millar NM CMO, Southern DHB

Sandra Boardman SB Executive Director Planning and Funding, SDHB 2. Minutes Item Topic

1 Welcome Welcomed members and other attendees a) b) Noted the apologies of Dr Nigel Millar and Sandra Boardman. c) Requested updates to the Register of Interests for SPG for the information for Margaret Wilsher who is no longer Crown Monitor for CCDHB. Noted Dr David Perez is also a director of Mercy Hospital. d) No conflicts of interest were indicated in respect of the quantity surveyor RFP. Davin Hall, Treasury, indicated he would exclude himself from that item on the agenda. 2 Minutes and Action Points Accepted the minutes of 29 November 2016 subject to some revised wording in Item 6. a) Reviewed the action points and noted that: b)  AP 2 – Ministry to confirm November quarterly report has gone to joint Ministers.  AP 3 –neither Southern DHB nor the Ministry of Health indicated they required any additional resourcing at this time. As noted last month San Ting Gilmartin was recently appointed Programme Manager, Infrastructure & Hospital Rebuild for SDHB.  AP 5 –- still awaiting the signoff of the Canterbury HRPG Terms of Reference (ToR) to be completed – review in February 2017.  AP 6 – the arrangements are still to be confirmed for a meeting of all partnership groups – likely to be in the New Year.  AP 7 – discussed the ongoing work to operationalize the financial model framework and next steps. Requested an update be provided at the next SPG on progress against the Gateway 0 recommendations. c) Action Whom Date Compl Status Assigned etion date

1 Draft quarterly report to Ministers (Feb, May, August, Nov) KR 10/11/2015 28/02/2017 Ongoing

2 Ministry to confirm November quarterly report has gone to joint Ministers JH 20/12/2016 ASAP

3 Southern DHB and MoH to formally advise SPG of any gaps or concerns with JH/CF 10/11/2015 Ongoing resources 4 Finalise the approved SPG minutes (KR/AB). KR/AB 27/10/2016 Refer Ongoing SPG sche 5 Report back to SPG members on finalising new ToR (refer Item 4 – 24 JH 24/05/2016 28/02/2017 Open May minutes) 6 Confirm arrangements for the meeting of partnership groups – one of the JH 26/07/2016 To be Open focuses will be on sharing lessons learnt. arranged early 7 Sapere and SDHB to continue to work together to operationalise the model DM/CF 25/10/2016 Ongoing Open framework already developed 8 Finalisation of Media Releases RB/KR As required Ongoing Open

9 Progress against Gateway Recommendations JH 20/12/2017 28/02/2017 Open

Item Topic

3 QS RFP Noted the process applied to this procurement and unanimous findings of the panel. a) b) Noted the procurement process applied was fully documented; and PwC oversight of the process endorsed that the process adhered to the Government Rules of Sourcing and followed the OAG’s best practice guidance. c) Endorsed the appointment of Rider Levett Bucknell (RLB) to the quantity surveyor role. d) Discussed the next steps with Chair to provide an email of endorsement on behalf of the Southern Partnership Group.

Davin Hall (Treasury) excused himself from this meeting item.

Action Whom Date Assigned Com Status pleti on 10 Approval and execution of QS contract KR/JH 20/12/2017 January Open 2017 4 MoH progress report Noted the progress report a) Action Whom Date Assigned Compl Status etion date N/A

Item Topic

5 SDHB reports Discussed the interim works report. a) Noted the progress report. The building assessment report for the Dunedin campus is being progressed and a final b) version of the report is due in February. Discussed the clinical priority projects report, which is for SPG’s information, and noted SDHB has commenced its c) planning for 2017/2018 projects. Action Whom Da Completion date Status te As sig N/A KR 29/ 20/12/2016 Open 11/ 6 Public Forum Discussed the proposed forum and reviewed an initial draft presentation. a) Recommended the messages align to the themes identified in the New Zealand Health Strategy and Southern Future b) where appropriate. Looking for a less technical focus being given to the public with more on why it takes so long to complete the process and the future challenges that need to be addressed in terms of managing demand (accompanied by some good examples of how this can be done). Suggested a section of the presentation be focus on what this will mean for the public. This is an opportunity for SDHB to become a leader by building an appropriate modern hospital that can meet the c) needs of the community and provide 21st healthcare. It’s also an exciting opportunity to learn about the complexity of planning required for implementing a health system. It is not just about a hospital rebuild. Noted a town hall style meeting for staff would also be arranged afterward. d) Indicatively looking to hold the forum and meeting on or around the 28 February SPG meeting date in Dunedin. The e) University will be invited to attend. Discussed the clinical priority projects report, which is for SPG’s information, and noted SDHB has commenced its f) planning for 2017/2018 projects. Agreed to a further teleconference in early February (at least 3 weeks in advance of the forum) to confirm the Actiong) Whom Date Assigned Compl Status etion date

11 Additional SPG teleconference to discuss forum– Emily Leopold to set up KR 20/12/2016 ASAP Open

12 Continue to develop the content and detail for the public forum – Rachael Bruce RB/JA 20/12/2016 28/02/2017 Open (MoH) and Jenni Austin (SDHB) and progress meeting arrangements (date/ venue/ invitees) ------

Andrew Blair Chair Southern Partnership Group