University of Sussex

1 University of Sussex Memorandum of Understanding relating to Professional/Industrial Placements (AGREEMENT FORM A)D:\DOCS\2017-07- 18\04CA4A62B4FCE76ED90DC7CB73DC82D8.DOC Section A3 – Professional/Industrial Placement Learning A3.1 Please provide a brief statement of the nature and typical activities of the employer/placement provider:

A3.2 Please describe the learning facilities and resources to which professional/industrial placement students would normally have access to (e.g. access to professional training/distance learning training resources, professional action-learning-sets, professional networking opportunities, conferences):

Section A1 – Employer/placement provider A1.1 Employer/placement provider name: A3.3 Please complete and attach a risk assessment for the placement student’s work activities. Employer/ ActionPlacement completed Name: Job title: Provider Lead Contact/ SectionManager A4 –for Memorandum Phone: of Understanding Email: placements A1.2This sectionPostal addressoutlines the (inc. expected country): responsibilities ofOther each addresses party involved where in the students provision are of likely professional/industrial to work: placements. It is important to ensure that all signatories are aware of the expectations and duties involved in this agreement.

The employer/placement provider undertakes to:

 Provide a job description and person specification for each placement available;  Offer a placement contract with the student for the duration of the placement (Agreement Form B to be A1.3 Organisationcompleted forsize: each individualSmall student (1-50 );staff) Medium (51-500 staff) Large (>500 staff)  Nominate a placement supervisor for day-to-day supervision and support of the student in the workplace A1.4 Industryreporting sector to the University as directed (providing confirmation of attendance, reporting on the first day (e.g.any engineering student absences): that are unaccounted for to the Placements Officer, and providing sign-off at the end of placement certification, etc.);  Provide the student with a full and clear induction to the organisation and its working practices, code of conduct and policies on confidentiality and data protection;  Provide structured opportunities for learning and support the student to carry out their placement assessment for the University;  Treat the student as a member of the workforce;  Enable the University to assess the student, and to contribute to that assessment in ways agreed via Agreement Form B.  Abide by the University of Sussex Guidance for staff and Framework for Managing Professional/ Industrial Placements (and work experience within the curriculum) within the UK or Abroad;  Treat students in accordance with University policies relating to equality and diversity (see: http://www.sussex.ac.uk/humanresources/documents/equalitydiversitypolicy.pdf) as well as equality and diversity legislation for the local jurisdiction;  Ensure a safe working environment which conforms to applicable health and safety legislation;  Provide appropriate liability and insurance cover;  Manage the personal data of the placement student in accordance with the requirements of the UK Data Protection Act 1998 as well as the University of Sussex's published and current Data Protection standards, including the adoption of appropriate technical and organisational measures against the unauthorised or unlawful processing of personal data and against the accidental disclosure, loss or 2

destruction of, or damage to, personal data. See: University of Sussex records and Information Management: http://www.sussex.ac.uk/ogs/governance/recordsmanagement/  Advise the University of Sussex of any case of breach of discipline, health and safety incidents/accidents or on support issues.

The University of Sussex undertakes to:

 Prepare the student for the working environment, relevant sector and host country;  Help pre-select appropriate students as candidates if required;  Designate as ‘Placement Officer’ a member of staff at Sussex with responsibility for operational oversight of the placement programme;  Designate as ‘Placement Tutor’ a member of staff at Sussex with responsibility for mentoring the student with regard to academic and assessment issues, helping to resolve any issues that might arise and visiting the student during the placement (if applicable);  Monitor the performance of the student and advise him/her appropriately;  Conduct the academic assessment of the placement (consulting as appropriate with the employer/ placement provider’s placement supervisor);  Risk assess the placement and ensure the student is also trained to assess potential risks and take actions to mitigate against these;  Provide specialist advice and guidance for students with additional support needs;  Liaise closely with the employer/placement provider/placement provider via a procedure set out in the ‘University of Sussex Guidance for staff and Framework for Managing Professional/Industrial Placements (and work experience within the curriculum) within the UK or Abroad’;  Clarify and agree compliance with placement provider regarding specific organisational rules on matters such as confidentiality, intellectual property or business procedures.

Section A5 – Declaration

On behalf of the University of Sussex, I confirm that I have read, understood and agree to abide by the above Memorandum of Understanding (Agreement Form A).

Signed:______Name: ______

Date:______Job Title:______

On behalf of the Employer/placement provider, I confirm that I have read, understood and agree to abide by the above Memorandum of Understanding (Agreement Form A).

Signed:______Name: ______

Date:______

If this document is to be sent electronically please type your name. The University of Sussex will also require a physical copy with a signature to be sent by post. 3 4

Agreement Form A, Appendix A:

Generic Learning Outcomes of University of Sussex professional/industrial placements within undergraduate and postgraduate taught (Masters’) degree courses

Each academic School of study will establish the specific skill and knowledge learning outcomes which will be built into a bespoke version of the Professional Placements Portfolio. This is a reflective e-portfolio that students keep during the placement work period and which forms part of the pass/fail assessment of the professional/industrial placement.

The generic Learning Outcomes for all professional/industrial placements will include the development of specific professional skills, knowledge and behaviours that will be recorded through the Professional Placements Portfolio and which will include personal development planning(PDP)/continuing professional development(CPD) processes:

 Reflecting, recording and sharing with others (student peer-group and academic staff) your personal and skill development based on logging your experiences in the Professional Placements Portfolio using the PebblePad e-portfolio.  Identifying and describing the responsibilities and relationships within the organisation including functional specialist/professional roles and how these relate to the placement provider organisation’s objectives.  Completing a Sussex Plus e-CV webfolio; documenting skills, knowledge and attitudes developed during the professional/industrial placement to demonstrate how the experience has influenced your career development learning awareness, the career research undertaken and the influence on your decisiveness in making an informed career choice;  Demonstrating the integration of academic learning with practical work-based learning in a critically reflective assignment based on your professional/industrial placement.

AGREEMENT FORM A, APPENDIX B: General expectations in the case of early termination of this agreement

The University’s normal expectation (other than where force majeur applies) is that the employer/placement provider will treat the student as any employee and in accordance with the contract of employment and providing notice of early termination of this agreement (i.e. 6 months before 1st Sept, and 1st March), and to see through current placements. Other circumstances that can lead to early termination of the placement will include:

 The termination of the professional/industrial placement due to insolvency of the business  The student becoming ill for a period/intensity that prevents achievement of learning outcomes;  Termination of the placement under procedures set out in Section 9.3.3 of the University of Sussex Guidance Framework that arise from disciplinary behaviour on behalf of the student in the workplace or serious dissatisfaction by the employer/placement provider/placement provider or the professional/industrial placement student or both.