September 1, 2010, V. 2.0 Rm+Dw Page 1 of 45 Software Licensing
For use by the OE IT Design Team only Software licensing Main questions Now What licenses are held at which level? How much do they cost? How do these costs compare with those that might be obtained by aggressive contract negotiation, perhaps for a larger number of seats? Going forward What are the Best Practices re: software acquisition, software distribution, and contract management? Where are there economies of scale? What are the barriers to purchasing through negotiated agreements? Are there incentives? What are the options – on campus, at other UCs, in the “cloud”? Our current campus services what we do now Customer value/software license products Standard desktop software, e.g., Microsoft Office Suite, Adobe Creative Suite Operating systems for individual machines and servers Utilities Security Specialized software o Crossdiscipline, e.g., statistical packages o Discipline/activityspecific, e.g., CADCAM, fundraising Cost/price factors included in the negotiation/calculation Type of licenses o New (purchase) o Renewal (maintenance) License term o Annual renewal September 1, 2010, v. 2.0 rm+dw Page 1 of 45 o “License term” then renewal o “Perpetual” so no renewal Media o Delivered through the Internet (most; saves 9.75% sales tax) o If hosted on campus, server and associated costs o Some require receiving a CD, DVD, or flashdrive because of the file size or problems with different operating systems The target user o Server o Singleseat = one machine o Person = one person w/five machines needs only one license o “Knowledge worker” FTE Operating system Version of software Demand/volume Transaction/key management/convenience/forecasting demand/presales consulting addon o Inhouse, perhaps 30% (IST draft, August 2010) o Outsourced .
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