Your Job Description

Name:

Position : Events and Marketing Assistant

Reporting to: Events and Marketing Coordinator

Date revised: Sept 2015

Your role will be to work with the Events and Marketing Coordinator to deliver Events and Seminars on behalf of St Philips Chambers. Provide administrative support to the clerks, in particular, the Business Development and Marketing function. Although this role will be based in Birmingham, you will assist with organising events across three sites, Birmingham, Leeds and London and you may be required to travel on occasions.

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Key Skills and Experience

 Excellent time management  Excellent presentation and communication skills (including face to face and telephone communication)  Enthusiastic and confident  Thorough and self-motivated  Professional and flexible  Outgoing and confident personality  Good interpersonal skills to build strong relationships with internal colleagues and external clients  Excellent attention to detail  Confident in their written skills ability  Ability to multi-task and work to deadlines  High proficiency and or aptitude in Microsoft Windows operating system; MS Word; MS Excel; MS PowerPoint; MS Outlook  Experience working within digital marketing (desirable)  Previous experience in Events (desirable)  Experience working with in Serif PagePlus, Corel & Paint Shop Pro (desirable)  Ability to work independently and as part of a team

Your Role

 Taking briefs and event/seminar planning strategy, creating and managing folders (both electronically and hard copy), collating and filing of all event information in line with ‘Events Procedure’  Working closely with the team to support the delivery of digital marketing  Diary facilitation of all event/seminar information (including use of Chambers’ Meridian System and Outlook & Google Diary)  Liaising with St Philips’ suppliers, internal and external clients in a timely manner and maintaining excellent professional relationships  Attend weekly Events meetings (Fridays)  Facilitate and securing of appropriate venues for meetings and Events  Setting up of facilities and conference rooms for Events and Seminars  Working closely with the Front of House Teams  Producing PowerPoint presentations, Badges, Events and Seminar packs and Newsletters as directed by the Events Team  Supporting the management of the flow of information through events@ & seminars - disseminating information as appropriate (e.g. guest lists (and updates) to Senior Clerks / Events & Seminar Organisers and Front of House Teams)  Coordinating electronic feedback forms and collation of relevant information and reporting, as directed

General

 Attend training to develop relevant knowledge and skills  Respond to all office enquiries; internal and external  Appropriately handle sensitive and confidential information  Working within ‘Brand Guidelines’  Ensuring the budget is adhered to in a cost-effective manner  Maintain Database

All other duties as reasonably requested by the Events and Marketing Coordinator and the business

I, , hereby acknowledge that I have read and accept the particulars of my Job Description outlined above.

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