Social Services Advisory Board

MINUTES SOCIAL SERVICES ADVISORY BOARD Downtown Library – Large Conference Room March 22, 2010 - Monday, 5:15 PM

MEMBERS PRESENT: Mary Becker, Lawrence Lee Oldaker, Carol Browning, Joanne Schmidt, Janie Amsbury, Brenda Hewitt, Ricardo Worl.

MEMBERS ABSENT: .

STAFF PRESENT: Angelica Lopez-Campos

PUBLIC PRESENT: Marianne Mills (Southeast Senior Services), Rosemary Hagevig (Catholic Community Services), Gus Marx (Juneau Youth Services), Joan O’Keefe (SAIL).

I. CALL TO ORDER: Mary Becker called the meeting to order at 5:15 P.M. A quorum was present.

II. APPROVAL OF MINUTES: Brenda Hewitt moved to approve the minutes of the Regular meeting of January 25, 2009 as submitted. Joanne Schmidt seconded the motion. Being no discussion or objections the motion passed unanimously. Lawrence Lee Oldaker moved to approve the minutes of the Regular meeting of February 22, 2009 as submitted. Joanne Schmidt seconded the motion. Being no discussion or objections the motion passed unanimously.

III. AGENDA CHANGES: Input from the public was requested.

IV. OLD BUSINESS: 1- Review quarterly reports Board discussed that reviewing quarterly reports during the meeting was not possible, thus, the board members requested staff to prepare hardcopies to be picked up and e-mail scanned copies (according to members preference) of quarterly reports submitted by agencies. Reports will be reviewed by members before the next meeting on April 26th. Moved this item to April 26th, 2010 meeting.

2- Discuss procedures to perform quarterly reviews List of new grantees was split among board members to cover every agency. Members will review their assigned programs every quarter and report back to the board to see if further action is needed. Liaison will contact agencies if board has questions/concerns/comments.

V. NEW BUSINESS: 1- Minutes were reviewed to see if board took action to prevent granting more than one grant per grantee Staff reviewed minutes and did not find such evidence. Approved minutes are being stored on the SSAB home page http://www.juneau.org/SSAB/

2- Finalize grant funding distribution Board was presented with scoring results. For the $50,000 Utility Waiver, all applications could be fully funded with a remainder of $5,200. Brenda Hewitt proposed/motioned to supplement 1 Wildflower Court with the remainder amount to fully spend the $50K grant being that they show a need for the additional funds beyond $10,000. Ricardo Worl seconded the motion, being no objections the motion passed. All of the Utility Waiver applications are recommended to be fully funded (Glory Hole $10,000; St. Vincent de Paul $13,000; Gastineau Human Services $4,100; AWARE $7,700; Wildflower Court $15,200), which would use up all of the $50,000 for Utility Waivers.

On the other hand, the Block Grant applications were sorted by tier and then by scores. 3 programs would not be fully funded if SSAB grant funding level remains at $690,000, with a shortfall of $119,540. Joanne Schmidt moved to write a letter to all applicants to inform them that the SSAB Board is going to request additional funds to fully fund all the programs/ applications received. Board wanted to invite through this letter all agencies to show up at the May 5th AFC (Assembly Finance Committee) meeting in support of additional funding. Janie Amsbury second the motion, everybody in favor, motion passed. Mary Becker was to draft the letter at the liaison’s office.

3- Discuss request to City Manager/Assembly for more funds Board decided to request an additional $119,540 to City Manager/Assembly to fully fund all the FY11-12 applications. Brenda Hewitt moved to request Assembly fully funding all applications @ $809,540; if Assembly only grants $690,000 then notify NCADD that their Formal Intervention Services for Juneau program could only get $30,000 instead of the requested $49,640 and see if they want to accept this lower amount. Janie Amsbury seconded the motion. The motion was amended by consent to request the liaison to contact NCADD ahead of time to decide if they want to accept the lower amount of $30,000 but still be able to run their program. Motion passed unanimously. Mary Becker was to draft the letter to request additional funding to the Assembly at the liaison’s office.

4- Input from the public was solicited Q: Public had a comment/advise that maybe pointing out to the Assembly that the NCADD programs are the ones that are not going to be fully funded if the grant level does not increase would be a good incentive to persuade the Assembly to raise it enough to fully fund all applications. Being that there is a new tobacco tax for health purposes, this might move the Assembly to raise the SSAB grant. A: Board will use this in their presentation to the AFC on May 5th. Q: Public asked the Board if the idea of inviting agencies to do a presentation at the Board meetings was still on. A: Yes, agencies will be invited to do presentations.

Public recommended to invite the agencies that would not get fully funded to attend the May 5th Assembly Finance Committee (AFC) meeting to show support for additional funding. Board agreed to invite ALL agencies that applied for Block Grant to attend the May 5th AFC in support of additional/full funding.

VI. SET AGENDA FOR NEXT MEETING: a-

VII. ADJOURNMENT: Meeting adjourned at 6:10pm with motion from Ricardo Worl, seconded by Brenda Hewitt and with unanimous vote.