Minutes of the Windsor Locks Housing Authority s2

MINUTES OF THE WINDSOR LOCKS HOUSING AUTHORITY

Tuesday, December 1, 2009 7:00 p.m. 106 Ella Grasso Tpke. Windsor Locks, CT 06096

The Windsor Locks Housing Authority met in Regular Meeting Tuesday, December 1, 2009 at 106 Ella Grasso Tpke., Windsor Locks, CT, 06096 at 7:00 p.m., the date, time and place duly established for the holding of such meeting. The meeting was called to order at 7:54 PM by William Hamilton, Chairman.

ROLL CALL The following were present: William Hamilton, Chairman, Gary McGuire, Vice Chairman Commissioner; Carl Philbrick, Commissioner; Sister Helen Ryan, Tenant Commissioner; and Jaimie Mantie, Executive Director.

The following were absent: John Ferrari, Commissioner.

MINUTES Gary McGuire, Vice Chairman Commissioner; made a motion to approve the minutes, seconded by Sister Helen Ryan, Tenant Commissioner to approve the minutes of the Tuesday, November 3, 2009 meeting as mailed, said minutes were approved unanimously.

UNFINISHED BUSINESS N/A

NEW BUSINESS

a. Ms. Jaimie Mantie, Executive Director reported the New Housing Authority Employee gave his two week notice at his present job and will be starting on Monday, December 7, 2009.

b. State Housing Funding Opportunity. Ms. Mantie, Executive Director reported that she investigated further the opportunity and attempted to receive a waiver from HUD, so the site could participate in the program. Ms. Mantie stated she contacted HUD in Washington and the CT senators asking for assistance in receiving a waiver. The topic is still up for discussion and the HA will have to wait to see if a waiver will be granted, but as of today the HA is not able to participate in the program.

1 c. Chestnut Hill Hallway/Laundry Room Renovation Project. Ms. Mantie, Executive Director reported that the project is not from the stimulus package; rather it is from the 2009 capitol funding. Ms. Mantie stated she is putting a bid package together and will soliciting bids from three contractors. The project will include new tiles in the hallways, new stair treads, and laundry room renovations. Carl Philbrick, Commissioner asked how much the HA currently charges for the laundry. Ms. Mantie explained by using the machines that accept quarters, this allows the HA to keep the cost low for the residents. The rate is a $1 per load, and the utility energy rate is locked in for the next five years and has been for the last two years, which will also keep the rate for wash low.

d. Ms. Mantie, Executive Director reported the first part of the audit is complete. The auditors will return on January 21&22 for the next phase of the audit.

e. William Hamilton, Chairman suggested that the discussion about the 41 Oak Street property not be in executive session. Ms. Mantie, Executive Director presented the board with copies of a letter from Attorney Elliot J.Lane to Attorney Chadwick regarding 41 Oak Street, Windsor Locks, Ct. William Hamilton, Chairman asked to include with the minutes a copy of the letter.

*Official Letter:

November 30, 2009

Chadwick & Stone 111 Founders Plaza Suite 1702 East Hartford, CT 06108

RE: Windsor Locks Housing Authority 41 Oak Street, Windsor Locks, CT

Dear Attorney Chadwick:

The Windsor Locks Housing Authority has relocated its offices to 124 Southwest Avenue, in Windsor Locks, Connecticut. As you are aware, the Windsor Locks Housing Authority has a lease with the Town of Windsor Locks for the demised space at 41 Oak Street in Windsor Locks, Connecticut through June 30, 2016 at the monthly rental amount of $75.00 per month. The Windsor Locks Housing Authority intends to comply with the terms and conditions of its lease unless other considerations are made with the Town of Windsor Locks.

On March 19, 2009 Jaimie Mantie and I met at Windsor Locks Town Hall with you and Steve Wawruck and Barbara Bertrand. At that meeting we discussed our proposal to quitclaim the land owned by the Housing Authority at 41 Oak Street in Windsor Locks, Connecticut to the Town of Windsor Locks. As consideration for the sale we requested that the Housing Authority be exempt from paying Pilot Taxes at 124 Southwest Avenue and the lease for the demised space at 41 Oak Street in Windsor Locks be terminated. My client would once again like to make this proposal to the Town for its consideration.

We spoke last month about these issues and I requested that you contact the Town of Windsor Locks Board of Selectmen and get back to my office with a response. To date, my client has not received a written response to this request from either your office or the Board of Selectmen. The Director of the Senior Center contacted Jaimie Mantie and inquired about the Housing Authority’s future intentions for the Oak Street space. At the present time the Windsor Locks Housing Authority is planning on using the space for meetings with Housing Authority residents who live in the vicinity and will have difficulty traveling to the new office location. 2 Please advise my office if the Board of Selectmen would like to schedule another meeting to discuss this proposal.

EJL/ch

Ms. Mantie stated the letter was mailed to the entire board of selectmen. Ms. Mantie stated there are two items the attorneys have to discuss: first the two leases, and second is the senior centers intention for the use of the room, and then the town must make an official written request to the HA for the use of the room and compensation should be offered for the space. Mr. Hamilton, Chairman asked Ms. Mantie, Executive Director to give a key for the office at 41 Oak Street to Ann Marie Claffey for the sole purpose of getting into to the fire alarm box during an emergency, which is located in the HA’s room.

f. Ms. Mantie, Executive Director reported the Open House went well. She made up 65 plates with the leftover food and delivered it to residents that were not able to attend the celebration from the Grove Street and Chestnut Street Apartments, all the residents were very pleased.

ADJOURNMENT There being no further business to come before the meeting, upon a motion by Gary McGuire, Vice Chairman Commissioner, and seconded by Carl Philbrick, Commissioner, the meeting was adjourned at 8:15 p.m.

Respectfully Submitted,

______Diane D. Allen, Recording Secretary

Attest: ______(SEAL) Jaimie Mantie, Executive Director