Public Property: Bill, Jim, Steve, Marshal

PUBLIC PROPERTY COMMITTEE MINUTES

March 4, 2011

PUBLIC PROPERTY MEMBERS PRESENT: Sandy Polzin, Jerry Erdmann, and Milt Marquardt

MEMBERS ABSENT: Randy Young and Tom Martell were excused

ALSO PRESENT: Steve Dreher, Julie Harland, Frank Pascarella, Norm Thorsbakken from Otis Elevator

CALL MEETING TO ORDER: Meeting called to order by Chairman Polzin at 8:01 a.m.

It was noted that the agenda was appropriately posted

PUBLIC COMMENTS: None

MEETING MINUTES: Motion by Marquardt, seconded by Erdmann to approve the minutes of the previous meeting. 3 yes, 2 absent (Young, Martell). Motion carried.

MOTION TO DEVIATE: Motion by Erdmann, seconded by Marquardt to deviate from the posted agenda. 3 yes, 2 absent (Young, Martell). Motion carried.

ELEVATOR BIDS: 3 bids were received for the elevator renovation project. One of the bids received from Braun Thyssen Krupp did not adhere to bidding requirements as they did not attend the mandatory walk through on February 10th; however, they did view the site on a different date. Dreher advised them that it would be up to the Public Property Committee as to whether or not their bid would be accepted since technically they were not in compliance with the bidding requirements. Consensus of those present to review their bid. Norm Thorsbakken from Otis Elevator was present.

Bidder Price Security Total Time Lead Time Down Time Braun Thyssen Krupp $199,850 5% 56 days 70 days 49 days Schindler $149,750 5% 161 days 84 days 49 days Otis $145,790 5% 119 days 84 days 35 days

Quotes received are within the budget amount of $161,000. Per Otis Elevator’s specification proposal, if they are awarded the bid for the project, the $1,500 cost for the specifications will be credited to Shawano County’s account.

Motion by Erdmann, seconded by Marquardt to award the bid for the elevator renovation project to the low bidder, Otis Elevator, for the amount of $145,790. 3 yes, 2 absent (Young, Martell) Motion carried.

CLOSED SESSION: There was no need to go into closed session. JOHNSON CONTROLS MEMORANDUM OF UNDERSTANDING: The Committee received copies of the memorandum of understanding for the performance contract between Johnson Controls and Shawano County. This contract has been reviewed by Corporation Counsel, Frank Pascarella and Steve Dreher. Consensus of committee that June 3rd will be the presentation date for Johnson Controls. Motion by Marquardt, seconded by Erdmann to move forward with approval of the memorandum of understanding with Johnson Controls. 3 yes, 2 absent (Young, Martell) Motion carried.

IN REM PROPERTY UPDATE: Krakow property was secured and when checked on it personal property of occupant was being removed. Steve will check on the property again next week and resecure it.

Kay Schroeder contacted the city to assess the Franklin Street property and establish a value.

DEPARTMENTAL UPDATE: Building Maintenance was contacted on 18th of February regarding a flood at the fairgrounds in the first aid building. Contracted with ServiceMaster to have it dried out. One room will need to be repaired. Quotes are being solicited for the cost of the repairs.

Courthouse lock project will be starting on the 21st of March.

Certainteed is forwarding a check for the warranty claim on the Mielke Theater roof.

Received a request for use of the Crawford Center restrooms for a 4-H Horse Key Committee event. They will need handicap accessible restrooms for this event on July 16th from 9 am – 3 pm. Consensus of the committee to allow them to use the restrooms for this event at no charge.

Custodial employee that has been on medical leave will be off for an additional month.

Server room cooling project has been completed.

Marquardt advised that estimates for the Mielke Arts Center project are higher than anticipated.

NEXT MEETING: Next meeting of the Public Property Committee will be held Friday, April 1 at 8:00 a.m.

Motion by Erdmann, seconded by Marquardt to adjourn. 3 yes, 2 absent (Young, Martell) Motion carried. Meeting adjourned at 9:30 a.m.

Submitted by: Julie Harland Recording Secretary