Kick-Off Plan for 2016-2017 Campaign

District Name LDS Friends of Scouting Kick-Off Plan for 2016-2017 Campaign

Vision: Our vision is to have well motivated, educated and trained Friends of Scouting (FOS) Chairmen in every Ward and Stake; to achieve 100%+ FOS success in every coordinating council, BSA district and the Council every year; and to build a strong FOS legacy.

Mission: Our mission is to congratulate and thank bishoprics and FOS chairmen for their unit’s previous years’ FOS success. We will motivate and train the bishopric and ward FOS chairmen how to plan, manage and execute a well-ran Friends of Scouting Campaign.

NOTE: These plans should be discussed with stake presidencies, coordinating councils, bishoprics and FOS chairmen prior to the kick-off meeting in order to garner their full support and to discuss specific FOS goals to give every household in each ward an opportunity to donate. (Come with Stake and Ward goals prepared for them in order to have something to start with.)

Plan: Step 1. Invitation. Invite all ward bishoprics, ward FOS chairmen, stake presidencies, and high counselors over Scouting to the Kick-Off meeting. Have the Stake leaders explain the importance of FOS to everyone in attendance. The meeting can be held during the district’s normal Roundtable meeting in August or other designated time.

Step 2. Materials. The Professional Scouter will prepare materials to be handed out at the meeting. (Flyers, Ward FOS donor packets, etc.) You will need a projector and screen for the presentation.

Step 3. Return & Report. Prepare three FOS return and report times. 1st date, 90% of goal reached (Sept 4, 2016). 2nd date, remaining 10% of goal reached (Sept 18, 2016). 3rd date, any remaining of goal turned in (Oct 2, 2016). ALL Wards’ FOS stewardship should be returned and reported on and input into the BSA Council’s online FOS management system at unpc.patchfunding.com.

Step 4. Set Up. Set up the meeting at a local LDS building. Set up a table for each Stake and each participant will sit with his own stake. This is important, as they will be talking, making goals to give all individuals and families opportunities to contribute and discussing best practices with each other. The Stake Presidency Counselor should lead discussions and goal setting. See the diagram for how to potentially set up tables and chairs.

Step 5. Training. (60 min.) Start with having the computer, speakers, and power point ready to go. a. Follow the outline of the power point presentation and follow the notes for each slide. b. Discuss why we do Scouting and the LDS Church’s instructions. For the full version follow this link, http://www.mormonnewsroom.org/article/elder-holland-scout-leaders-duty-to- god c. Discuss the benefits of running a well organized FOS campaign and to follow the Area Authority Seventy 2016 Friends of Scouting Drive, General Instructions. d. Teach them to utilize the FOS online tools (https://unpc.patchfunding.com ) and how they will be a benefit to them and to the Utah National Parks Council. e. Teach them what a “meaningful opportunity to donate is”. Train them how to run a quality FOS campaign in their wards by discussing the three “P’s” of a fundraiser (Pitch, Price, & Pledge). Teach them that they should meet with and instruct their ward route workers to do the same thing using the training they received. Donors and workers should be informed why we do Friends of Scouting (pitch) and what Scouting costs locally (price). Everyone should be asked if they would be willing to pledge at the asking price, e.g. $100 or $10 a month. Have them practice several times through a role play, this can be similar to the way the Missionary Training Center trains new missionaries. f. The FOS materials should then be handed out to all the wards present and the remainder given to the Stake Presidencies to distribute. The materials should be reviewed and explained to those present and to those who were absent if needed. A roster of each Ward’s FOS chair in each stake should be completed during the meeting and returned and reported to the LDS-BSA Relationships Coordinating Council Stake President. g. The Return and Report dates should be coordinated and expectations should be made to ensure that the donations are accounted for on time and the campaign has an ending date and comes to a crisp conclusion. (see attached timeline) Step 6. Gratitude. (5 min.) If possible have a light desert prepared and a small recognition item for each Ward FOS and Stake FOS chair. Thank them and recognize them for last year’s accomplishments. This will be the first step in motivating and recognizing them for the Friends of Scouting campaign. The FOS Chairs should help their workers to express gratitude to those that make FOS contributions.

Step 7. Bear Testimony of Scouting. (5 min.) Testimonies of Scouting should be shared to uplift, inspire and motivate Scouters. This will help them to do their best in the service of their youth and Scouting.

Step 8. Closing. (5 min.) Plan an inspiring closing. After the conclusion of the FOS training, Stake Presidencies should meet with their Wards to finalize their Stake’s plan of action, goals, and return and report dates. Thank everyone for their time and willingness to deliver the promise of Scouting.

Step 9. Stake FOS Discussions & Planning. After the training instruction, have each Stake (table) talk among themselves and share success stories and best practices as well as what may have not worked well in the past (Start, Stop & Continue). LDS-BSA Relationships Stake President should follow-up later on with each stake to know their plans of action, goals to give all individuals and families opportunities to contribute and Stake FOS return and report dates in connection with a local professional Scouter.