SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN COLLEGE COUNCIL NOVEMBER 21, 2006

S U M M A R Y - REVISED

Present: John Backes, Rachel David, Matt Fitzsimmons, Bonnie Frunz, Lee Lambert, Ben Peterson, Norm Rogers, Andrea Rye, Karen Toreson, Stuart Trippel, Bernice Vonnegut, Sharon Wines

Not in Attendance: Dorothy Cirelli, Tony Costa, Nikki Honey, Katie King, Sayaka Maki, Toby Salerno, Miyuki Yamane, Judy Yu

Guests: Norma Goldstein, Marisa Laufer, Ritva Manchester

Co-Chairs: Rachel David and Andrea Rye Recorder: Lori Yonemitsu

November 21, 2006 Meeting Chaired By: Rachel David

STANDING ITEMS

1. REVIEW MEETING SUMMARY – NOVEMBER 7, 2006

Nikki submitted, via email, changes related to the November 7, 2006 Meeting Summary:

1. Rachel and Bernice were not in attendance at the November 7 meeting and were listed as present. (Page 1 – November 7, 2006 Meeting Summary) 2. Andrea chaired the November 7, 2006 Meeting. (Page 1 – November 7, 2006 Meeting Summary) 3. There is information missing that is noted by a line in the statement, “By a thumbs up consensus, the Council agreed to set a date for at a later time.” (Page 4 – November 7, 2006 Meeting Summary) . There was agreement that “the All Campus vote” was the item to be added to the statement thereby to be read as: By a thumbs up consensus, the Council agreed to set a date for the All Campus vote at a later time.

By a thumbs-up consensus, the Council approved the November 7, 2006 Meeting Summary with changes 1 – 3 as listed above.

2. CHANGES TO NOVEMBER 21 COUNCIL AGENDA

Addition to the November 21 Agenda, submitted by Norm: Leasing of Textbooks (New Business; Item number 9)

From now on, Bonnie will be providing the Governance Steering Committee Updates.

3. OPEN COMMENT PERIOD

Matt expressed his concerns about the increasing need for places for students to hang out when the weather is bad. Specific to Matt’s concerns, John stated that there have been some rooms identified between the hours of 12:30 – 6:30 pm for students. He added that in determining which rooms would be available for student usage, considerations included: utilizing rooms distributed across the campus as well as those closer to food providers. SHORELINE COMMUNITY COLLEGE COLLEGE COUNCIL NOVEMBER 21, 2006 Page 2 of 8

Matt asked John about cleaning of these rooms and whether the same rooms are going to be used during the Winter quarter. John indicated that the cleaning of the rooms is going to be “taken care of” and determining of rooms for student usage happens after the “10 th Day” point of the quarter. John explained that at that point, information on the classes that have filled and the classes that have not, is available. A room availability check, identification of spaces for tutors and identification of places where students can hang out occurs at the same time. John added that he asks that Student Government assist in this effort.

Norm asked if rooms in the Gymnasium were available as student meeting places. John stated that the gym is highly overscheduled.

Stuart asked how the information on the rooms identified for student use would be communicated to the campus. Matt suggested that creation of signs. John noted that faculty could help by making announcements in their classes. Andrea also suggested using the Weekly Announcements section for Current Students that Judy has on the College’s website— http://www.shoreline.edu/weekly_announcements.html

OLD BUSINESS/STANDING ITEMS

4. ENROLLMENT MANAGEMENT COMMITTEE UPDATE

Andrea attended a National Symposium in Washington, D.C. and was off campus the week of November 13 – 17 and heard positive responses regarding the presentation made by members of the Enrollment Management Committee at the November 17 All Campus Meeting. Andrea added that the Enrollment Management Committee has a lot of enthusiasm and is moving along with their work.

As far as enrollment is concerned, Andrea mentioned that Fall quarter numbers have been dropping due to students who have not yet paid their tuition. Students that have not paid their tuition are contacted and many have not provided feedback to the College—if she/he planned to drop her/his classes, for example. It looks as if the upcoming Winter quarter is 132.3 FTES ahead of last year’s Winter quarter. Andrea feels that the What You Need To Succeed event contributed to this as it showed to be very helpful for students.

Rachel asked if the What You Need To Succeed event is going to happen every quarter. Andrea indicated that the plan is to hold it every quarter.

Matt inquired if this is the quarter where we lose the most returning students. The response: The College does lose many of its FTES between the Fall and Winter quarters.

Stuart wanted to know if the 132.3 FTES where we are ahead of last year’s number, includes counting the International Programs students. Response: Yes—the International Programs students are included in the count.

Rachel noted that the “buzz” after the November 17th All Campus Meeting was that it felt very good. What Rachel heard at the meeting was that our “drop off” in FTES is less than last year. She expressed her appreciation to everyone who put the presentation for the campus, together.

5. BUDGET COMMITTEE UPDATE

Sharon stated that Lee spoke with the Budget Committee at their last meeting (November 15) and spoke to the committee about rebasing. Lee asked the committee to come up with a timeline to include when notification to individuals impacted by a budget reduction based on a rebasing, is given. Sharon stressed the importance of communication and feels that has started with the SHORELINE COMMUNITY COLLEGE COLLEGE COUNCIL NOVEMBER 21, 2006 Page 3 of 8

November 17 All Campus Meeting. Communicating the three possible budget reduction scenarios at the next All Campus Meeting is something that the Budget Committee recommends.

Lee added that when he met with the Budget Committee, discussion also transpired in regard to how the College can control its costs in the short-term—a freeze of all non-essential positions; early retirement for Administrators and Faculty (early retirement is not an option for Classified Staff).

Sharon added that the Budget Committee is also working on criteria for submission to the PLT (President’s Leadership Team) in relation to the following budget reduction scenarios as a result of a rebase:

. 1.1 million . 1.5 million . 1.8 million

John reiterated that the numbers do not include revenue generated from tuition dollars. Lee added that state funded monies are what the numbers are based upon.

Ben asked about the criteria used for determining non-essential staff. Lee responded that the PLT will lay out the criteria during a Special Meeting tomorrow (November 22) and that Stuart will take was is generated to the Budget Committee with the information then taken to the campus. Lee added that this would mean that the filling of some positions is not going to happen at this time. He noted there are some positions for which recruitments have commenced or will commence, yet are not due to start until July 1.

 Question from Norm: Are we over budget?  Response from Stuart: Actions taken up to now, is to keep our expenditures in line with our income. This is one facet of the budget. What we have been discussing is in relation to building next year’s budget. You have the state budget side; you have the tuition side —have to look at all the revenue streams and we are on pace for this year. In theory, we do not go over an established budget but reallocation may occur.

 Question from Matt: What percentage of the budget is from tuition?  Response from Stuart: 25%, at the most. Most of our revenue comes from state support. (Lee added that state support makes up for approximately 55% of the College’s revenue and that grants and contracts also contribute to revenue for the College.)

Lee said that the College has a better handle on its expenditures and revenue than we have in the past yet there are still hard decisions to make.

Stuart mentioned that the College’s cash position is okay and that discussion surrounding the budget is a revenue issue, not a cash issue.

Lee noted that when asked rebasing, he responds by saying we are responding to our reduction in our service district.

 Question from Rachel: What is our total budget?  Response from Stuart: It is within the 30 million range; approximately 36 million. Reminder: We are talking about operations, not capital projects.

 Question from Matt: Do degree offerings affect retention?  Response from Stuart: Yes…indirectly. Demographics drive our ability to attract students who are coming for transfer programs and the job market determines the filling of our SHORELINE COMMUNITY COLLEGE COLLEGE COUNCIL NOVEMBER 21, 2006 Page 4 of 8

Professional-Technical Programs. The accepting of more students by the four-years Colleges and Universities has an impact on our College as well. Lee asked Jim James for data that showed a steady decline from 1997, with students taking less credits (almost 1 credit per student). When you aggregate the numbers, it is significant. Professional-Technical students are taking almost 1 ½ credits less than they were 10 years ago. Legislators always ask, “Where is your data?” We have the anecdotal stories but they want data.

6. GOVERNANCE STEERING COMMITTEE UPDATE

Bonnie informed the Council that the Governance Steering Committee met for the first time on November 16 and began to revise Policy 2301 (College Governance Policy) as well as to, determine how revisions are to be approached. The plan is to have something to the Council as soon as possible.

Lee mentioned that the question he is asked is, “When are we going to get this governance stuff, done?” He asked if the Governance Steering Committee could put out emails to the campus or a notification on DAAG (Day At A Glance) related to the policy. Bonnie indicated that she thinks the committee can have something put something together soon.

7. PUB RENAMING PROPOSALS

Rachel noted that the Council received a proposal to rename the PUB (Pagoda Union Building) from Marisa Laufer at the Council’s November 7 meeting.

Matt added that in response to the campus wide notification regarding the submission of Proposals for Renaming Facilities, the following were submitted to Michele Foley by the end of the day on Friday, November 17:

1. Proposal from Thorey Stefansson to rename the PUB 2. Proposal from the First Nations Club to rename the PUB 3. Proposal from Norma Goldstein and the VCT (Visual Arts Faculty and Staff) to rename the 2000 Building

Rachel indicated that the next step would be to determine the balloting process and whether each of recently received proposals meets the criteria set forth in Policy 3802 (Naming of Campus Facilities).

PROPOSAL FROM THOREY STEFANSSON – Renaming the PUB to SSUB (Shoreline Student Union Building):

1. Rachel to the Council: Does this proposal fit criteria in Procedural Guideline #2 (Criteria for naming a facility or area for other than an individual) in Policy 3802?

By a thumbs-up consensus, the Council agreed that the proposal submitted by Thorey Stefansson, meets the criteria in Procedural Guideline #2 (Criteria for naming a facility or area for other than an individual) in Policy 3802.

PROPOSAL FROM THE FIRST NATIONS CLUB – Renaming the PUB to KLUB (Ken LaFountaine Union Building):

1. Rachel to the Council: Does this proposal fit criteria in Procedural Guideline #1 (Criteria for naming a facility or area after an individual) in Policy 3802? SHORELINE COMMUNITY COLLEGE COLLEGE COUNCIL NOVEMBER 21, 2006 Page 5 of 8

Discussion on the proposal submitted by the First Nations Club:

Matt directed the Council to Step A (If the proposal is to name a facility or area after an individual, concurrence by the individual, or the individual’s heirs, must be obtained and verifiable) in Procedural Guideline #3 (Steps for Recommending to the Board). He asked if the College had obtained written consent from Ken’s heirs. Ben volunteered to work with Betty Peace-Gladstone, First Nations Club Advisor, in contacting Beth LaFountaine, Ken’s spouse.

Stuart stated that one could interpret Procedural Guideline #1 as needing to meet all three items listed within guideline #1:

a. performed distinguished service of long-lasting benefit to the College, b. donated a substantial financial gift to the College, c. received nationally recognized, scholarly achievement.

Therefore, Stuart added, “If we were going to solicit people for naming rights, would we expect a substantial financial contribution?” Bernice responded by saying that typically, there is a dollar amount but it is not always a requirement. Andrea also mentioned that there would be a provision in the policy but not in the procedural guidelines.

1. Rachel to the Council: By a thumbs up, would you interpret Procedural Guideline #1 liberally? That is, could it mean either one of the three items (a, b, c)?

By a thumbs-up consensus, the Council agreed to a liberal interpretation of Procedural Guideline #1 (Criteria for naming a facility or area after an individual) in Policy 3802.

Continued discussion related to the proposal submitted by the First Nations Club:

Lee asked that when the library was named, did each or all of the items in Procedural Guideline #1 get satisfied prior to its naming? A Council member shared that the library was named in 1976 and that Policy 3802 was first approved by the Board Of Trustees in 1979. Andrea added that there was a classroom named after an individual and that is why the policy came about.

SUBMISSION OF PROPOSAL DURING NOVEMBER 21, 2006 MEETING FROM COUNCIL MEMBER NORM ROGERS– Renaming the PUB after Scott Saunders, recently retired Director of Student Programs:

Discussion on the proposal submitted by Norm Rogers:

Rachel stated that this proposal would fall under Procedural Guideline #1 (Criteria for naming a facility or area after an individual).

Karen stated that she is okay with whatever the group’s will is, however, the word shall in the opening paragraph of Procedural Guideline #1, makes her hesitate. As written in Policy 3802, the opening paragraph in Procedural Guideline #1 states: Normally, the individual shall have made a significant contribution to the College. Significant contribution shall be defined to include but not be limited to...(followed by items a, b, c).

One member inquired as to whether Norm’s proposal for renaming the PUB after Scott Saunders is out of order as it came after the deadline of November 17 that had been communicated to the campus. SHORELINE COMMUNITY COLLEGE COLLEGE COUNCIL NOVEMBER 21, 2006 Page 6 of 8

PROPOSAL FROM NORM ROGERS – Renaming the PUB after Scott Saunders:

1. Rachel to the Council: Does this proposal fit criteria in Procedural Guideline #1 (Criteria for naming a facility or area after an individual) in Policy 3802?

By a thumbs-down consensus, the Council agreed that the proposal submitted by Norm Rogers, does not meet criteria in Procedural Guideline #1 (Criteria for naming a facility or area for other than an individual) in Policy 3802.

PROPOSAL FROM THE FIRST NATIONS CLUB – Renaming the PUB to KLUB (Ken LaFountaine Union Building):

1. Rachel to the Council: Does this proposal fit criteria in Procedural Guideline #1 (Criteria for naming a facility or area after an individual) in Policy 3802?

By a thumbs-up consensus, the Council agreed that the proposal submitted by The First Nations Club, meets the criteria in Procedural Guideline #1 (Criteria for naming a facility or area for an individual) in Policy 3802.

NOTE: Consensus based on the understanding that Step A (If the proposal is to name a facility or area after an individual, concurrence by the individual, or the individual’s heirs, must be obtained and verifiable) in Procedural Guideline #3 (Step for recommending to the Board), transpire.

TO DO: Ben will work with Betty Peace-Gladstone in informing Ken LaFountaine’s family of the proposal and to request, written consent from Ken LaFountaine’s heirs.

Discussion ensued related to the impact of a name change—monetary costs including signage, reprinting of College materials, etc. Additionally, noted in Policy 3802, is that the balloting normally occurs during the Spring quarter, in conjunction with Student Government elections. Could the balloting process commence before the Spring quarter and, in what ways could the balloting process support multiple proposals?

Based on the discussion and questions generated by the Council, Rachel recommended that there be a revamping of the Procedural Guidelines in Policy 3802 as soon as possible in order to make the guidelines more amenable to multiple proposals and for the balloting process to occur, before the Spring quarter.

Members of the Council developed the following statement to submit to the College’s Board Of Trustees:

The College Council requests approval from the Board Of Trustees to conduct a ballot on four proposals regarding the name of building 900 (PUB - Pagoda Union Building)—the existing name; POD - Path Of Diversity; KLUB - Ken LaFountaine Union Building; and SSUB - Shoreline Student Union Building. The name receiving the most votes from those eligible to vote, would be the successful result pursuant to Policy 3802, Procedural Guideline 3, Step F with such balloting to occur in the third full week of Winter quarter. SHORELINE COMMUNITY COLLEGE COLLEGE COUNCIL NOVEMBER 21, 2006 Page 7 of 8

By a thumbs-up consensus, the Council agreed to submit an action item to the College’s Board Of Trustees for Exception to Procedures in Policy 3802.

TO DO: • Lori will add this action item to the December 6 Board Of Trustees Regular Session agenda.

•Matt will work with Lori in developing a background statement to submit to the Board Of Trustees prior to their December 6th meeting.

• Matt will present the Council’s request to the Board Of Trustees at their December 6 meeting.

PROPOSAL FROM NORMA GOLDSTEIN AND THE VCT (VISUAL ARTS FACULTY AND STAFF) – Renaming the 2000 Building):

1. Rachel to the Council: Does this proposal fit criteria in Procedural Guideline #2 (Criteria for naming a facility or area for other than an individual) in Policy 3802?

By a thumbs-up consensus, the Council agreed that the proposal submitted by Norma Goldstein and the VCT Faculty and Staff, meets the criteria in Procedural Guideline #2 (Criteria for naming a facility or area for other than an individual) in Policy 3802.

TO DO: •Conduct balloting related to proposal to rename the 2000 Building with Student Government Elections during the Spring quarter.

•Add proposal to Future Business as a date for voting will need to be set.

•John will coordinate and work with students in setting up the balloting process.

•Bernice will coordinate the voting efforts for all employees.

NEW BUSINESS

8. DECEMBER 6, 2006 BOARD OF TRUSTEES AGENDA

The Council had an opportunity to review the agenda for the upcoming Board Of Trustees meeting scheduled for December 6. Lee noted that he is planning to meet with Andrea, Berta Lloyd, Jeff Omalanz-Hood and Judy Yu in order to come up with a condensed presentation on Enrollment Management for the Trustees’ December 6 Study Session. He added that the Trustees also want to learn more about Washington Learns—Norma Goldstein will present information to the Trustees on this item during their Regular Session.

9. LEASING OF TEXTBOOKS Stuart distributed a handout with information from Bellevue Community College related to their Textbook Leasing trial program. Stuart noted that Shoreline Community College should watch Bellevue’s program closely and noted that one of the most significant pieces of their program is that there is a “Two-Year Textbook Commitment” in order for the program to be economically positive (including the factoring in of damage and loss). SHORELINE COMMUNITY COLLEGE COLLEGE COUNCIL NOVEMBER 21, 2006 Page 8 of 8

Stuart mentioned that the primary reason for Colleges that undertake textbook leasing is due to the cash flow issue for students. The service value to students is that they do not have to provide payment for the total cost of a book, upfront.

If Shoreline Community College were to have a Textbook Leasing Program, Council members asked:

1. If we charge students the full price of a book, could they bring it back for a 50% refund?

2. What would we do in the English Department? We use different books.

3. Is it possible to confine the leasing of textbooks to specific disciplines (accounting, for example)?

4. Did Bellevue Community College work with their Assistant Attorney General to ensure that the leasing does not fall under a gift of public funds?

5. Would it be an issue for the College to come up with the dollars up front to pay for the books?

6. If the College does not make a profit, would that be okay? (Stuart’s response: We want to recover our costs, to break even. However, the College’s bookstore is a nonprofit bookstore so making a profit is not the goal.)

7. Would students have the option to buy the book?

8. There would be a tracking piece tied to this—what is the impact on staff workload?

Norm directed a question to members of the Council who teach classes – How often do you change your textbooks?

Karen shared that it depends on the content area and that changes in textbooks occur when the software changes, usually within a year, could be 2-3 years. She added that she and others do take into account the cost of the textbooks to the students and that their intent is to stay with the same text for the entire academic year.

Rachel tries to use the same book for one of her classes for several years. The publisher of the book for one of her other classes however, changes the book every year.

Bonnie uses a foundational book for her writing classes and has been using novels as a way to keep costs down for students.

TO DO: •Stuart will do additional research and report back (in January) to the Council— add to January 2 agenda: Textbook Information (Initial Research).