The next vestry meeting will be on Thursday, December 8, 2016 at 7:00 PM

St. Simon’s Episcopal Church Vestry Meeting Minutes November 10, 2016

Present: Elizabeth Jameson, Charles Duncan (Sr. Warden), Dave Zuehlke (Jr. Warden), Beth Carter, Tom Fitzgerald, Mike Krause, Louise Retzer, Kris Schurtz, Charlotte Weber, Julie Wood, and Pat Engbrecht (Clerk)

Absent: Stephen Smith, Rick Lussenhop, Kate Rickard, Ben Witt (Treasurer) and Joe Hume

7:07 PM Charles Duncan called the meeting to order. Elizabeth Jameson led us in prayer.

REFLECTION There was a short vigil service for the events of the week that started in the church at 6:45 and moved into our meeting. We need to be present with one another and listen to each other.

ACTION ITEMS Mike Krause reviewed the Vestry Mission and Ministry goals which are ‘new to you’ and continue developing the mission statement. ‘New to you’ means vestry members should get to know a parishioner regardless of whether they are new or just someone you don’t know. Charles Duncan reviewed the Warden’s Mission and Ministry goals which are ‘new to you’ and oversight of Finance and Building and Grounds. Elizabeth Jameson reviewed the Rector’s Mission and Ministry goals which are enhancing leadership development and time management. Shared Mission and Ministry goals are developing a high level 24 month calendar and quarterly reviews of Mission and Ministry goals. The Vestry was in consensus of these goals.

The Planned Giving Implementation Plan was approved by consensus. If Vestry members are interested in this they should contact Bob Arnold.

The policies are: Parish Project work and Payment Photography Policy Personnel/New Hires Policy Nominating Committee Policy ‘Keeping God’s People Safe’ Episcopal Training Facilities Fund Policy of Gifts of Memorials to the Parish Investment Policy Endowment/Capital Funds (under development) Revised Wedding Fees with a revision for the Honorarium to Rector’s Discretionary for non-members to be $200 Approval Policy for Maintenance Expenses Cash Management Policy Mike Krause made a motion to accept the policies. Dave Zuehlke seconded. Motion passed

The 2015 Financial Audit was reviewed. Charlotte Weber made a motion to accept it. Tom Fitzgerald seconded. Motion passed.

DISCERNMENT ITEMS Louise Retzer reviewed the 2016 Amended Bylaws. The Diocese reviewed them and made some comments which Louise will incorporate. Thank you, Louise and Mike, for your work on this.

A Future Planning 24 calendar is being developed. Currently Refugee One is on hold but an alternative to that is supporting young men thru the program being started by Fr. Corey and Fr. Michael. Kate Rickard is waiting to hear the results on this.

The Vestry retreat is February 24th and 25th.

Elizabeth Jameson updated us on the Budget Update, Process & Giving recommendations. We anticipate being within a couple of thousand dollars on the budget. The Giving Team is work on a gratitude, video and memorial/thanksgiving letter. The giving time will be January 8th thru the 29th (This was misstated at the vestry meeting the correct date for the ingathering is the 23rd). The theme may be ‘giving from the heart’ or ‘living from the heart’.

We are planning to pay off the mortgage in January when it comes due.

There is a Space Refresh open house Sunday so that all can see the office/education wing. Julie Wood is coordinating this.

ADMINISTRATIVE ITEMS Charlotte Weber made a motion to approve the Consent Agenda including financial report, treasurer’s report and minutes. Louise Retzer seconded. Motion passed. Rector, Music, Youth, Parish Life, Outreach and Building and Grounds reports were received.

OPEN DISCUSSION Stephen Smith’s ordination is December 3rd in California. His first Sunday with us as a priest will be December 10th.

The Town Hall meeting will be: Convention overview by the convention delegates Questions and answers Mission statement post-its

There is $2,000 budgeted for bonuses. Charles Duncan reviewed the allocation of these and briefly discussed pay increases for January 1st.

ADJOURNMENT Charles Duncan adjourned the meeting at 9:14 PM.

Respectfully submitted, Pat Engbrecht, Vestry Clerk