The City of Columbus RFP

1.0 SCOPE AND CLASSIFICATION 1.1 Scope: 1.1.1 The City of Columbus Department of Technology, Information Services Division (ISD) is seeking to purchase 100,000 sheets of White, O.C.R. Bond paper to be used for billing purposes. The forms are to be printed in a Xerox NPS 4635 Sun Station or IMV 4635 duplex laser printer and mechanically inserted on a Bell & Howell Enterprise Mailstar 400 Inserter. 1.1.2 These forms are being prepared for the Water Department. Due to the urgent need for this request the entire order must be delivered within five business days upon receipt of purchase order certified by the Columbus City Auditor. 1.2 Classification: 1.2.1 The paper is to be a 24 lb. White O.C.R. bond 8 1/2 inch x 11 inch paper. (Laser Cut Sheet - Grain Long)

2.0 APPLICABLE PUBLICATIONS 2.1 None

3.0 REQUIREMENTS 3.1 Paper size: 24 lb., White laser cut sheet 8 1/2 inch x 11 inch paper. 3.2 Smoothness (Sheffield) minimum 90 3.3 Stiffness (Taber) MD 1.7 minimum, CD 0.7 minimum. 3.4 Moisture % by weight, 4.5 + or - .8 3.5 Brightness (%Ref) 81% average 3.6 OCR Bond 100% Chemical wood pulp 3.7 Form Requirements: Horizontal Perforation to separate stub and bill (LOCATED 3 1/2 inch FROM THE TOP EDGE) is to be 30 ties per inch. Other perforations may be acceptable as long as they withstand the printing process and the insertion into envelopes. A Bell & Howell Mailstar 400 will be used. If the two portions of this form separate or partially separate during either process, the forms will be rejected. ALSO, THE FORM MUST NOT WARP AFTER BEING PRINTED IN A XEROX 4635 LASER PRINTER. 3.8 Supplier will make exactly 300,000 sheets. Overruns or underruns are unacceptable. Ink Color: Sinclair Valentine J30269 Orange. Ink must be of laser quality for Xerox 4050 and 4090 laser heat fusing process 3.10 Special Requirements: Form below the perf is 8 1/4 x 7 3/16 using Sinclair Valentine J30269 orange, screened down to 50%. Horizontal Perforation to separate stub and bill (between lines 28 & 29; 8 L.P.I.) is to be a flat perforation 30 ties per inch. 3.11 PROOF REQUIRED: Minimum of one (1) proof required. Pricing for proof(s) is to be provided separately from the unit cost per thousand sheets. The proof is primarily needed to show perforation location.

4.0 PREPARATION FOR DELIVERY 4.1 Delivery shall be FOB Destination freight prepaid to: City of Columbus Information Services Division, Operations 1601 Arlingate Lane Columbus, Ohio 43228 Attn: Lori LeClair (614) 645-0794 4.2 The skids that the paper is delivered on must be 36 inches wide. Deliveries of larger skid widths will be rejected. 4.3 Delivery Requirements: Inside delivery required, 8:00 am - 2:00 pm Monday through Friday; 1601 Arlingate Lane, Columbus, Ohio 43228. No deliveries will be accepted on City holidays. No loading dock or forklifts are available in this building. Materials must be unloaded on the street and carted into the building's storage area. No assistance in unloading will be provided by City of Columbus personnel.

5.0 PACKAGING 5.1 The forms are to be wrapped in moisture-proof polyethylene laminate or other plastic laminates and plastic films with chipboard on top and bottom. Wax laminate wrappers are not acceptable. 5.2 The skids used to deliver the cartons cannot be larger than a standard skid of 36 inches X 48 inches. If delivery is made using skids larger than specified it could result in the delivery being refused. 5.3 Shrink-wrapped pallets required to protect cartons from dirt and moisture during shipment and storage. Cartons must be packaged adequately for storage in stacks up to six feet high. 5.4 Each carton will be labeled with quantity, purchase order number and the form name, which is "Water Delinquent Bills".

6.0 NOTES 6.1 All bids will show unit price per thousand and total amount, which must include all freight charges and inside delivery. 6.2 Delivery within five business days 6.3 Supplier will make exactly 100,000 total sheets. Overruns or underruns are unacceptable. 6.4 A sample form is available. Direct any questions to Lee Brooks at (614) 645-5742.