ASIC Directors Meeting

DRAFT MINUTES ASIC Directors Meeting July 6, 2014 1500-1700

In Attendance: Area A: Bryan Miles Area B: Sherryl Yaciansky, Kim Wall Area C: Bud Graham, Donna Stobbart

Absent with regrets: Dan McIntyre, Ron Wong, Brian Hester, Grant Malcolm

1. Approve the Draft Agenda Motion to approve by Bryan Miles, seconded by Sherryl Yaciansky Motion Carried 2. Approve the Minutes of the June 2014 Meeting Motion to approve by Sherryl Yaciansky, seconded Donna Stobbart Motion Carried 3. New Business

3.1 Preparation for Annual General Meeting Bud Graham reviewed the key requirement and deadlines for the AGM in August, 2014.

3.1.1 Meeting Hall Logistics – Tables, Chairs and PA system Glen Moore has offered to set up PA system, Donna Stobbart and Kim Wall to assist.

3.1.2 Meeting Logistics – Registration, Voter Cards (2 Colours), Invited Guests Kim Wall offered to prepare all necessary paperwork for the AGM.

3.1.3 Reports – Financial, Directors, 2013 AGM Minutes - Bud Graham has all prepared in draft form. Email invitations to the 2014 ASIC AGM have been sent by Bud Graham to Patrick Brabazon - PRRD, Al Radke - PRRD, Nicholas Simons - MLA, Clint Monson-MOTi, Brian Atkins - MOTi, and Sgt. Rod Wiebe - RCMP. AGM 2014 Minutes - Bud Graham has assumed responsibility.

3.1.4 ASIC Election – Candidates Area C - Donna Stobbart will run for a second term. Kim Wall to provide a list of ASIC Directors to Ruth, Canada Post, in regards to who can check the mailbox for election candidates.

3.2 “Take It All Off” Information Brochure – Grant-in-aid Application ASIC has applied for a grant in aid to cover the printing costs - sounds promising.

3.3 Letter from Minister Stone regarding road standards and maintenance Minister Stone responded to ASIC that government staff will review the current road standards and maintenance on the island, to determine if a new approach for road maintenance can be adopted. Minister Stone has been identified as the contact person on this issue and has been invited to attend the 2014 ASIC AGM.

4. Updates/Sub-Committee Reports

4.1 Finance Bud Graham

4.1.1 Invoices for Approval Request for motion to approve payment of BC Tel phone bills and flyer for LWT and Brackenwood propane. Motion to approve by Bryan Miles, seconded Donna Stobbart. Motion Carried

4.1.2 Calendar Sales Going very well. . 4.2 Community Services Committee Bud Graham 4.2.1 Public Toilets - ASIC members continue to send correspondence regarding toilets. Issue will most probably require a decision by the Ministry of Health. Ron Wong to pursue issue.

4.2.2 RCMP and August Long weekend - Bud talked to RCMP regarding Long weekend. RCMP presence will be as per the past few years.

4.3 Transportation Committee Bryan Miles

4.3.1 Email to Minister Stone and Brian Atkins - email is drafted to thank Minister Stone for his positive response to ASIC correspondence and mention that we would be inviting Brian Atkins to the ASIC AGM.

4.4 Communications Committee - 8 pieces of correspondence, 2 - transportation issues, 2- public washrooms, 3 - administrative, 1 - AGM related.

4.5 Governance Bud Graham

4.5.1 Voting Process for PRRD Election in Oct 2014 Bud waiting for information regarding the process of Savary Island property owners voting in the PRRD Election.

5. Directors Roundtable

6. Termination Motion by Kim Wall to terminate the meeting, seconded by Donna Stobbart. No one opposed.

Meeting Terminated at 4:30 pm

Next meeting date: August 10th, 2014 in preparation of August 16th, 2014 ASIC AGM