2003 Old Dominion Athletic Conference Spring Meeting Minutes May 28-30 – Virginia Beach, Virginia

Attendance:

Bridgewater Curt Kendall Jean Willi Eastern Mennonite Larry Martin Emory & Henry Bob Johnson Guilford Marion Kirby Hampden-Sydney Joe Bush Hollins Lynda Calkins Carleen Overacker Lynchburg Jack Toms Randolph-Macon Jeff Burns Dr. Roger Martin, President R-W Woman’s College Val Cushman Heather Somers Chrissy Pearson Roanoke Scott Allison Sweet Briar Milly MacDonell Virginia Wesleyan Sonny Travis Joanne Renn Washington and Lee Mike Walsh Cinda Rankin Melissa Miranda ODAC Office Brad Bankston Stacy Dyne NCAA Mira Colman

The meeting was called to order by President Valerie Cushman (RMWC) at 9:10am.

Prior to reviewing the agenda of the day, Ms. Cushman asked the Board to observe a moment of silence for the loss of Fred Selfe (E&H), Wennie Miller (HSC) and BC student-athlete Ashlee Adams.

Ms. Cushman reviewed the agenda and timeline and asked if there were any additions/deletions to the proposed agenda. Hearing none – she moved on to the first item of business.

The ODAC Fall 2002 minutes were moved by Joe Bush and seconded by Mike Walsh. Hearing no discussion they were approved by the Board.

NCAA Presentation Brad Bankston introduced Mira Colman, the ODAC’s membership services rep from the NCAA office. Mira directed the Board through a presentation that summarized the 2003 Convention legislation, preseason practice opportunities for all sports and the new rules for football as well as a general overview of playing and practice season legislation.

Several of the Board members expressed concern in the explanation of preseason practice counting. Mira reviewed the material in her report, while VWC AD Sonny Travis questioned counting back from the first contest if it is prior to Sept. 1 based on a previous email he received from Mr. Bankston in February. Mira and Brad both said they would check into the situation and communicate a correct interpretation, given the conflicting information, to the Board following the meeting.

Commissioner Bankston presented a PowerPoint from NCAA Asst. Chief of Staff Bridget Belgiovine that covered the recent survey results from the NCAA study on the future of Division III. The PowerPoint covered the survey results and highlighted subjects and topics that will move through the NCAA Management Council sub-committees for further discussion.

Presidential Report (Dr. Roger Martin) Dr. Martin began his portion of the meeting reminding the group of some of the key issues that have been on the Presidents’ agenda over the past year. Val Cushman worked with Dr. Martin to discuss the continued investigation of information sharing in the conference and possible methods to explore, including a study of the public and worksheet version of the EADA report. Dr. Martin reiterated his ideas behind sharing information for cost savings, staffing, etc. The Board began discussions on alternatives including the creation of a committee comprised of campus VPs of Finance and ADs to create a mechanism to share information that is worthwhile to all involved. Additional discussion was tabled until Friday morning under new business.

Dr. Martin brought forward the combined schedule concept for the 2004-05 fall seasons. Brad Bankston and Val Cushman updated the Board on the league scheduling committee’s work on this project. Several Board members expressed concern over the idea and relayed additional concerns to Dr. Martin. Dr. Martin stressed that the presidents were looking into this possibility to ensure the safety of student-athletes and explore the cost savings. Commissioner Bankston was charged to work with the league scheduling committee to create a model for the presidents’ meeting in September for the Fall 2004 season.

Commissioner’s Report (Brad Bankston) Commissioner Bankston reviewed the current structure for the 2004-05 budget process reviewing the action taken at the 2002 fall meeting concerning the creation of a league-wide budget committee comprised of six Board members. He reminded the group that they needed to meet prior to entering into a thorough review of the current 2003-04 numbers and the creation of a 2004-05 proposed budget.

The annual personnel review was presented to the Board with recommendations to maintain the office staff and supervisors for an additional year. Concerns were expressed about several sports and the state of officiating in those areas. Commissioner Bankston assured the Board he was going to work with the supervisor(s) and attempt to make the situation better.

Financially the conference is in good standing for the 2002-03 academic year. The annual basketball tournament was a financial success and the conference should receive additional funds following the final settlement in June. Additionally, the baseball and softball tournaments yielded profits again this year but at a much lower level with the baseball venue change and poor weather over the spring championship weekend.

Commissioner Bankston updated the Board on the use of the NCAA conference technology grant and informed them that the program has been extended for an additional year (2003-04). All of the tech grant monies will be evaluated in the coming months in preparation for the 2004-05/2005-06 NCAA Division III budget which is due in September.

Re-scheduling and importance of playing all conference games was discussed. Commissioner Bankston described a situation that occurred at the end of the spring season involving a conference softball game and the reasoning behind calling it a “no-contest.” He reminded the schools that reschedules are the responsibility of the schools involved and should be handled immediately and not pushed until the end of the season. Additionally, the league is in a position to play all conference games and should the commissioner get involved to reschedule a game, every effort will be made to complete the contest prior to the start of the conference postseason tournament/championship.

Conference Sports Information Director Stacy Dyne presented an update on the conference office sports information operations and indicated that her working relationship with the conference SIDs was good.

* Reminders Val Cushman reminded the conference budget committee that they needed to meet during lunch for a preliminary look at the conference budget for 2004-05.

Mike Walsh announced that the championships and games committee would meet briefly following the afternoon session to draw the lots for the 2003-04 conference tie-breaker.

Lunch Break – 12:25pm – Reconvene at 2pm

Val Cushman reconvened the meeting at 2:15pm and started with the standing committee portion of the agenda.

Standing Committees Under each standing committee report you will see only the action items voted on in the meeting (Friday action noted in CAPS). Additional discussion warranted in the minutes will be included above the action items for each sport.

Awards Committee Consider the SIDs Academic Sport Award with proposed criteria as submitted in report and SIDs report. Board Action: APPROVED THE REQUEST WITH ONE CHANGE IN CRITERIA*. CHARGED THE SPORTS INFORMATION DIRECTORS AND CONFERENCE OFFICE TO INSTITUTE THE AWARD IN THE 2003-04 ACADEMIC YEAR. Approved criteria for the award can be found below:

1. One winner per sport. 2. Use a format like the Verizon Academic All-American form. 3. The league’s SIDs vote on the award recipients. 4. The awards are announced in conjunction with All-ODAC awards 5. Each school is limited to one nominee per sport. 6. Nominees must be of junior academic standing or above with 3.20 GPA* revised from Sophomore standing 7. Honorees will be recognized as the sport’s top Scholar-Athlete

Discuss the proposal by the SIDs to include a pitcher of the week and pitcher of the year in the baseball year-end awards. The Board reviewed previous discussions on the same subject and recognized the need in the sports of baseball and softball to recognize a Pitcher of the Year …. But believed that the Pitcher of the Week is eligible for the weekly award selected by the conference SID each Monday of the season.

Board Action: Motion for Pitcher of the Week – DENIED Motion for Pitcher of the Year – APPROVED FOR 2003-04 SEASON

Calendar and Site Board Action: Confirm the site selection of Virginia Beach and dates for the 2004 spring meeting (May 25-27). The group changed the format for the meeting starting the first day of arrival with a meeting that evening (2-6pm) followed by dinner. Meet one-half day on the following morning and have the afternoon off for activities followed by another full morning on the last day of the meeting (day 3).

The Board believed they should go back to the policy of several ears ago that called for the fall meeting to rotate around the conference beginning with Bridgewater. Therefore, BC will be hosting the fall meeting on December 8-9, 2003 (NOTE NEW TWO DAY FORMAT) with the rest of the rotation as follows - Eastern Mennonite 2004; E&H in 2005; GC in 2006 and so on.

Championship and Games Mike Walsh noted the committee would need to redraw the conference lots for the 2003-04 tie-breaker. The Board discussed the process of rotating the lots after they were drawn this year. Mr. Walsh said the committee would discuss the matter and report back to the Board at the Dec. 2003 meeting in Bridgewater.

Mr. Walsh covered several potential agenda items in his report and noted that the committee is planning a summer meeting to discuss numerous conference championship questions. He plans to email out a questionnaire for the Board to respond to key issues to which the committee desires more feedback.

Constitution and Manual Commissioner Bankston reminded the group that the new manual will be updated and out in late August. He will forward one hard copy and also prepare a PDF (electronic) version for all ADs.

Scheduling Chair Joe Bush reviewed the following timeline for conference schedules and noted that the committee will be working on a combined travel proposal for 2004 during the summer. Additional information on scheduling will be forwarded from the committee in mid/late summer. The timeline for conference scheduling can be found below:

 Baseball: Drawn through 2004 – with simple home and away switch for 2005 season.  Men’s Basketball: Scheduled through 2003-04. Need to create 2004-05/2005-06 schedule this summer  Women’s Basketball: Scheduled through 2003-04. Need to create 2004-05/2005-06 schedule this summer  Golf: Created master list of approved ODAC golf tournaments for the 2004 season. Needs committee/Board approval to proceed.  Field Hockey: Will create a set schedule for 2004 and beyond. Incorporated into the combined travel proposal. Work on schedule must be completed this summer.  Football: Teams have moved conference games late in the season (within the final seven weeks of the season)  Men’s Lax: Scheduled for the 2004 season and will need new schedule for 2005 season once all special dates and academic calendars are forwarded to the conference office.  Women’s Lax: Scheduled for the 2004 season with matrix and will need new schedule for 2005 season once all special dates and academic calendars are forwarded to the conference office. The coaches have decided to move to a set schedule instead of drawing a matrix and then having to make adjustments once match-ups are determined.  Men’s Soccer: Has 2003 schedule and will need to create 2004 based on the combined travel discussion. Plans to have schedule complete prior to end of summer.  Women’s Soccer: Has 2003 schedule and will need to create 2004 based on the combined travel discussion. Plans to have schedule complete prior to end of summer.  Softball: Has 2004 schedule set with reverse of H/A from 2003 schedule. Plan to create 2005 version this summer for review by committee once tournament dates are determined, etc.  Men’s Tennis: Has established rotation for the 2004 season and beyond identifying which match-ups they are not required to play in a given season.  Women’s Tennis: Has established rotation for the 2004 season and beyond identifying which match-ups they are not required to play in a given season.  Volleyball: Have a proposal in front of the coaches for 2004 – will forward a recommendation to the scheduling committee in the coming weeks. They are moving to a set schedule and have discussed tri or quad matches as an option

He also stressed, that the committee, along with the commissioner, would like to have tentative academic calendars for all conference schools within the next few months. Therefore – if you have not submitted a tentative schedule for 2004- 05/2005-06/2006-07 to the conference office, please do so prior to July 1.

Sport Committee Reports Baseball  Consider the 2004 tournament dates of April 29-May 2 with Lynchburg City Stadium as the host site. APPROVED – UNANIMOUS  Mike Walsh (AD Liaison) noted that the sportsmanship at the tournament was he best he had seen in over 10 years as the liaison with the committee. He commended the coaches for their efforts on this front and encouraged continued focus on this subject.

Equestrian  Lynda Calkins proposed that the equestrian sport committee review the current guidelines in the 2002-03 ODAC Manual and revise them to fit its current operation of the conference championship event. APPROVED – (5 yes, one abstention)  It was also suggested that the directors of athletics, chair of the equestrian committee and commissioner of the conference meet in the near future to discuss conference equestrian operations. The meeting date and site will be planned in the near future once further information from the NCAA is obtained concerning a recent interpretation on playing and practice seasons.  Further plans for the meeting are in the works with a scheduled gathering in mid-July.

Golf  Add language concerning the addition of a second team all-conference - APPROVED  Delete old language for one-day events that have slowly been eliminated over the last few years - APPROVED  Include language on approved tournaments for the 2004 season (addition of one additional tournament). APPROVED - unanimous  The Board discussed at length the commitment of conference schools to the sport of golf and the need to encourage and foster that competition in the future. Despite the fact they understood the committee’s concern for members in the league, the members firmly believed that a rule for participation in conference mandated events needed some penalty for non-compliance. Therefore they considered the following: o A proposal to require all schools to play in three approved tournaments during the academic year with those schools sponsoring only competition in the traditional season (spring) having to play in two approved two- day tournaments– Please note : Those schools not playing in the approved number would not be eligible for the conference tournament that season. APPROVED – unanimous. o Additionally, if a tournament is cancelled due to inclement weather or Act of God it will count in the necessary number for inclusion in the conference tournament provided the team is officially registered for the event – APPROVED - unanimous  Add language on excessive practice rounds at the tournament site … stating that there would be only one practice round allowed within two weeks of the ODAC tournament. Coaches were asked to keep practice rounds prior that period to a minimum - APPROVED  Consider the elimination of conference stats on the ODAC website – PASSED ON TO THE CONFERENCE SID  Request to have Golfer of the Week nominations in the fall as well as the spring – also requests that they be moved to Wednesday of each week. APPROVED (vote: 8 yes, 1 opposed).

Men’s Lacrosse Considered two proposals  Each coach shall exchange with his next ODAC opponent two films of his opponent’s choosing of his own team’s previous games. The films exchanged would be games of not less than one week prior to the scheduled game between the two opponents. APPROVED - unanimous o After extensive discussion Scott Allison (RC) proposed that the Board encourage lax coaches to re-examine their policy on exchanging films of conference opponents with out-of-league-competition – a policy that is consistent with policies in other conference sports. APPROVED – unanimous.  The ODAC schedule of games will be moved back one week in 2004 while considering the impact on institutions’ special dates and academic conflicts. This would enable the ODAC semifinals to be played on April 27 and May 1, 2 or April 30 depending on the participants’ academic schedules – APPROVED (vote: 6 yes, 1 opposed).  Board members also brought up the idea of hosting the lax championship for men at a neutral site provided the schedule can fit reasonably within academic calendars of conference members. Several potential sites were recognized including Lynchburg City Stadium and Salem Stadium. Additional discussions with both of these municipalities will take place in the near future.

Women’s Lacrosse  Motion: Kim Mertes, VWC): amend II.A The conference quarterfinals will be on the fourth Saturday in April, with the semifinals on the last Wednesday in April. The final game the first Saturday in May, unless there is a conflict with commencement, the game would then be played on the first Sunday in May. Jess Spadafora (RMC). Second. Approved 6 Against 3. Rationale: Our season ends before most other conferences, leaving the conference champion over ten days off. New dates allow for more recovery and preparation time between games – DENIED (vote: 1 yes, 8 opposed) o Additional Motion – to allow the women’s lacrosse coaches the option of moving the tournament back a week but ask that they return with a format that fits their needs. APPROVED – unanimous.  Please Note : Further communication with the lacrosse committee will need to take place in the near future to determine dates for the 2004 season.

 Motion : Jan Hathorn (W&L): amend Regular Season Competition I A : Each team shall play every other team once during the regular season. These games shall be completed by Tuesday Saturday prior to the first round games. Wednesday Sunday is reserved as a rain date. Jess Spadafora (R-MC) second. Approved unanimously. Rationale: Dates will fit all amended guidelines. Section II of the guidelines will be revised to fit the agreed upon motion. This motion will expand the season by a week – MOOT BASED ON PREVIOUS MOTION’S DENIAL. MAINTAIN THE CURRENT DATE FOR REGULAR SEASON COMPLETION UNTIL A TOURNAMENT FORMAT FOR A WEEK LATER IS SUBMITTED TO THE BOARD.  Motion: Missy Ackerman (SBC) . Amend II.E. Tournament director is coach a representative of the host institution. The tournament protest committee shall consist of the tournament director, Sport Committee Chair, and two one additional person appointed by the tournament director. Jess Spadafora (R-MC) second. Approved unanimously. Rationale: Tournament committee, created to address any protest that might arise, is not consistently represented. The proposed committee is more realistic. – APPROVED - unanimous

 Motion Jan Hathorn (W&L): amend II G 5 delete “Saturday 2 hours”. Second by Kim Mertes (VWC). APPROVED - unanimous

 Motion was made to amend III B 1 to read “ On Monday prior to the tournament each team may nominate 6 of their own players” Rationale: This was implied in last year’s meeting, but was not amended in the guidelines, when the composition of the teams changed – APPROVED - unanimous

 Motion was made to amend IV. To read: “The annual women’s lacrosse meeting will be held on the Wednesday Thursday following the tournament. Jess Spadafora (R-MC) second. Approved unanimously – MOOT – WILL REFER BACK TO COMMITTEE. NEED TO ASK THE QUESTION – WAS THIS DEPENDANT ON THE MOVE OF THE TOURNAMENT A WEEK LATER AND THUS CLOSER TO THE NCAA TOURNAMENT.

 The Board also discussed the continued issues with women’s lax and field hockey officiating including a continued focus on fee with the officials looking for more money each year. The addition of a third official was approved in 2003 at the coaches/officials request. Commissioner Bankston was encouraged to increase the focus on these two sports and emphasize a greater sense of professionalism. Mr. Bankston will work with the conference supervisor this summer to create a better dialogue with the two assigning bureaus in the state (Blue Ridge and Central).

Softball  The committee recommends that the league name both a Pitcher of the Year and Player of the Year – APPROVED - unanimous

Sports Information Directors  Implement an ODAC Scholar Athlete Award for each sport sponsored by the conference using the guidelines set forth in these minutes – APPROVED – IN AWARDS COMMITTEE – unanimous.  Approve the purchase of The Automated Scorebook for Volleyball (or most recent upgrade) for each school that sponsors the sport and the conference office APPROVED – unanimous.  Include the input of a conference sports information director in the development of ODAC Championship scripts. NOTED TO THE COMMISSIONER THAT HE SHOULD INVOLVE THE CONFERENCE SID AND MEMBERS OF THE SID SPORT COMMITTEE WHEN CREATING THE ABOVE SCRIPT.

Student-Athlete Advisory Committee  Consider the proposed committee by-laws with the understanding that the ODAC SAAC will review these at its November 2003 meeting and have the ability to submit any suggested changes to the Board in December. APPROVED THE DRAFT BY-LAWS IN PRINCIPLE WITH THE UNDERSTANDING THAT THE CONFERENCE SAAC WILL REVIEW THEM IN NOVEMBER AND FORMALLY APPROVE OR REVISE THEM AT THAT TIME.  Scott Allison (RC) recommended that the league enter into a league-wide service project next year with a SAAC sponsored Potato Drop – with each school in the league interested in participating on one day in the spring. Additional information on the project will be forwarded from the conference office later this fall.

Men’s Tennis  Approve the recommendation that a seeding committee be created to handle tournament seeding prior to the coaches meeting the night prior to the start of the tournament. Contingent on seeding criteria being presented to the Board for approval in December 2003 – APPROVED - unanimous  Tournament Host site for 2004 – April 17-18 at Washington and Lee University with Phil Benne (RC) serving as the tournament director and host - APPROVED – (vote 8 yes, 1 opposed) o Joe Bush (HSC) and Val Cushman (RMWC) requested that the championship and games committee look at future dates and sites and the possibility of hosting the tennis championships at a set site. In addition, we could create a rotation where the men play a week earlier than the women with the two switching the next year. The Board requests that the tennis committees explore the possibilities for hosting at predetermined sites in the future and report back following their fall meetings. o Additional discussions on a predetermined site for the championship (men or women) have been scheduled with Lynchburg, Va. The Chamber has expressed interest in hosting one of the tennis championships in the city. Additional details, when made available, will be forwarded to the Board.

Track and Field  The Indoor Weight Throw should be an official ODAC event. APPROVED - unanimous  The Outdoor Hammer Throw be an “exhibition, non-scoring” event at the 2004 Championship. APPROVED – (vote: 4 yes, 1 opposed).  The Indoor 3000 meter run will be changed to 5000 meters when the Championship is held on a 200m track. It will remain a two-mile run when Lynchburg College is the host. APPROVED - unanimous  Washington & Lee’s Amy Schuckert be Chairperson from May 2003 – April 2005 – APPROVED - unanimous  The following Minimum and Maximum field sizes will be utilized at the Indoor Championships (fast section): APPROVED - unanimous

Lynchburg College VMI Fieldhouse

Min Max Min Max 800m 6 9 800m 6 9 1 mile 9 12 1500m 6 9 2 mile 9 12 5000m 1 heat

Friday, May 30 Remainder of Agenda: Sportsmanship Committee Report (Joanne and Curt) Board Action: Accepted the reports of the sportsmanship committee and complimented the committee on its work. Asked the committee to work and create a plan for an ODAC Sportsmanship Day while working with reps from The International Institute of Sport (Univ. of Rhode Island) to develop an educational program for conference sport committee meetings (coaches) – APPROVED – unanimous.

Reviewed the suggested duties of a designated game manager – made alterations on the list but approved the concept of having a game manager on site for conference contests. The approved duties of the game manager at ODAC contests can be found below:

1. Game Management (GM) should be recognizable and credible. The GM should be an employee of the institution preferably a member of the athletic department. 2. Schools should have a training session for all potential GMs and make sure that their instructions are consistent with the prescribed plan. 3. A GM should be able to work closely with security, the SID, training staff, additional staffing for the event and applicable administration. 4. A GM should be on-site and available as needed prior to the contest. 5. A GM should introduce his or herself to opposing coaches, administrators and officials. 6. A GM should roam the entire contest venue(s) not simply stay in a stationary position. 7. A GM should have access to a cell phone or walkie-talkie and appropriate keys to locker rooms, storage areas, press boxes, etc. 8. A GM should understand and be able to activate the institutional policy regarding emergencies on and off the field. 9. GM should encourage positive and ethical behavior of fans.

Motion: Divided the list of acceptable behavior guidelines found in the minutes of the March ODAC Sportsmanship Committee. The eventual approved list can be found below:

1. Verbal or physical abuse of an official, member of the game staff, opposing coach or player, or conference representative. 2. Intentional incitement of participants or spectators to abuse or violent action. 3. Use of obscene gestures, profanity, or unduly provocative language (including racist, sexist, bigoted and sexual orientation remarks) toward officials, opponents, coaches or spectators. 4. Excessive criticism of any official, conference personnel, another coach or team, or another institution and its personnel. 5. Any use of artificial noisemakers must be consistent with individual sport rules. The use of airhorns by spectators (unofficial capacity) is prohibited from all athletic contest venues due to health and safety concerns. Violators will be warned after a first offense and ejected upon a second violation at the same event.

The Board had a very good discussion concerning sportsmanship in the conference and will work to continue to improve the atmosphere for ODAC athletics. The sportsmanship committee will continue to explore ways to bring awareness to positive sportsmanship and work with reps from the International Institute of Sport to develop a sportsmanship educational program for individual conference sport committees. They will report back to the Board in December with their progress.

Conference Information Exchange Discussion Board Action: Request that the ODAC Executive Committee create a sub-committee consisting of two-three directors of athletics, two-three VPs for Finance and an institutional research representative. The sub-committee will include representatives from football, non- football playing schools as well as a representative from a single-gender institution. It will be charged to review the process for exchanging information within the conference. Various examples exist and will be reviewed in the sub-committee’s deliberations. Further information on this topic is expected prior to the Presidents’ meeting in September. The group will work with Dr. Roger Martin (RMC) to contact the conference presidents to encourage participation later this summer.

New Business League Championship Issues (refer to Championships Committee Report) Board Action: Agreed to survey the members of the championships and games committee to prepare for a summer meeting – handling the necessary items for discussion at that time (current agenda items) with a formal report later this summer prior to the December 8-9 meeting at Bridgewater later this year. Lots for the 2003-04 Tiebreaker as drawn by the committee are as follows:

School BB MBKB WBKB FB FHOC MLAX WLAX MSOC WSOC SB VB Bridgewater 1 5 1 3 10 6 10 3 5 Catholic 7 Eastern Mennonite 7 6 5 9 9 2 2 9 3 Emory & Henry 4 9 2 2 5 8 4 12 Guilford 5 7 3 4 7 4 9 6 5 9 Hampden-Sydney 9 8 5 4 10 Hollins 8 2 8 11 1 Lynchburg 2 3 6 6 5 2 7 1 8 2 Randolph-Macon 8 1 10 6 5 1 5 8 4 2 8 R-M Woman's 9 3 3 1 10 Roanoke 6 4 11 7 3 3 3 7 6 7 Sweet Briar 1 6 5 6 Virginia Wesleyan 10 10 4 8 6 1 1 9 7 4 Washington and Lee 3 2 7 1 4 2 7 4 12 11

Budget Committee Actions Board Action: After a brief meeting on Thursday afternoon, the newly formed Budget Committee will meet on June 17 to begin the review of the 2004-05 conference office budget and make a proposal to the members of the Board later this summer (early July). Once complete, the proposed budget will be distributed for Board members to offer feedback. The committee will meet once again to prepare the final product. The materials will be distributed to the Board and members of the Presidents’ Council for their review at the annual meeting in conjunction with CICV in September. Once through this process, plus or minus changes from the presidents, the budget for 2004-05 will be complete.

Long-Range Planning Committee The long-range planning committee will meet later this month (June 26) to begin work on a new five-year master plan. The committee consists of members of the conference Board of Directors and one presidential rep. Additional information will be available following the committee’s first meeting.

Conference Logo Redesign Board Action: Allowed the conference commissioner to move forward and pursue a new conference logo – the Board encouraged the commissioner to use institutions in the conference who might have a graphic arts department. Larry Martin (EMU) referenced seeing this work in another league. The Commissioner will report on his progress at the December meeting.

Presentations Scholar-Athlete Voting – Male and Female/List Included in Package  Women’s Winner: Erika Proko (W&L), Tennis  Men’s Winner: John Tomasheski (VWC), Tennis

Commissioner Cup Presentation Final totals were distributed with Washington and Lee winning the men’s and overall cups and Roanoke atop the women’s rankings. The entire rankings can be found below:

Men's Competition School BB BKB CC FB GLF LAX SOC TEN ITF OTF Total Washington & Lee 9 3 7 4.5 7 5 5.5 9 1 2 53 Hampden-Sydney 5 9.5 3 6 8 7 9 4.5 52 Bridgewater 7 5 5 7 5.5 5.5 2 3 4 44 Lynchburg 6 2 8 2 5 2 8 5 5 43 Roanoke 1 7 6 5.5 5 10 3 2 1 40.5 Va. Wesleyan 10 8 2 3 3 8 6 40 Guilford 8 5 1 9 1 7 31 Randolph-Macon 2 9.5 4.5 4 2 4 1 27 E. Mennonite 4 1 4 3 4.5 4 3 23.5 Emory & Henry 3 5 1 2.5 1 1 7 20.5 Catholic* 2.5 2.5 55 55 36 28 45 28 55 45 15 15 377 * Catholic is a member of the conference in football only.

Women's Competition School BKB CC FH LAX RID SB SOC SW TEN ITF OTF VB Total Roanoke 6 7 8 7 8.5 12 7 4 3 10 72.5 Washington & Lee 2 6 7 9 2 10.5 5 12 2 2 11 68.5 Lynchburg 8.5 4 10 5 1 8.5 9 3 5 5 5 64 Bridgewater 5 3 5 2 3 6.5 7 8 1 1 9 50.5 E. Mennonite 8.5 5 9 3 8 4 3 4 5 49.5 Randolph-Macon 7 4 8 2 6 4 9 8 48 Va Wesleyan 3 2 6 6 5 10.5 5 37.5 Guilford 11 4 4 5 2 7 33 Emory & Henry 10 1 6.5 3 6 5 31.5 Hollins 4 1 2 2 2 11 2 24 Sweet Briar 3 2 1 1 10 3 20 R-Macon WC 1.0 2 4 1 4 3 1 1 17 66 28 55 45 10 45 78 15 78 15 15 66 516

Abbr. Guide: BB (Baseball), BKB (Basketball), CC (Cross Country), FB (Football), FH (Field Hockey), GLF (Golf), LAX (Lacrosse), RID (Riding), SB (Softball), SOC (Soccer), SW (Swimming), TEN (Tennis), ITF (Indoor Track & Field), OTF (Outdoor Track & Field), VB (Volleyball)

Overall M W Total Washington and Lee 53.0 68.5 121.5 Roanoke 40.5 72.5 113.0 Lynchburg 43.0 64.0 107.0 Bridgewater 44.0 50.5 94.5 Va Wesleyan 40.0 37.5 77.5 Randolph-Macon 27.0 48.0 75.0 E. Mennonite 23.5 49.5 73.0 Guilford 31.0 33.0 64.0 Emory & Henry 20.5 31.5 52.0

Announcements: 1. Guilford will add women’s swimming and cross country (men and women) in 2004-05 while reinstating men’s tennis the same year. 2. Emory & Henry will add women’s swimming in 2004-05. 3. Hollins will add cross country in 2003-04 and complete for the conference championship this coming fall.

The meeting was adjourned at 12:25pm