Job Description Ref No s1

Job Description Ref no:

Role Profile Job Title Arts Assistant Directorate or Region East Asia Department/Country South Korea Location of post Seoul Pay Band Local J Grade Fixed term contract Reports to Arts Manager Duration of job (May 2016 – April 2017)

Purpose of job: To provide administrative and promotional support for arts team delivering a wide range of activities from visit arrangement and large-scale public event.

Context and environment:

Arts Programme aims to make contribution for stronger creative sectors across the world that are better connected with the UK. Arts Team works in seven arts forms i.e. visual art, theatre & dance, film, architecture, fashion & design, creative economy, literature and music and runs a wide range of programme of presentation of UK works, organise exchange programme and support collaborations partnering up with a number of UK and Korea organisations and individuals.

has two permanent staff and Arts Assistant reports to Arts Manager.

Accountabilities, responsibilities and main duties:

1 (30%) Administration  Administer financial transactions and payment to vendors through FABS and report to programme managers  Maintain Arts contact database  Manage information created and received in compliance with British Council’s information management standards, policies, and the UK Data Protection Principles and local legislation.

2 (40%) Project delivery assistance  Assist preparation and delivery of programme activities making arrangements including booking transportation, flight, hotel, venue, production of promotional materials and so on  Prepare, collect and input scorecard survey and consent form before and after events  Ensure British Council’s EDI standards are met and reflected in programme activities

3 (30%) Communication

 Update event calendars  Assist the marketing and promotion of the projects including circulating invitations to events and following-up  Provide news items for monthly e-newsletter  Maintain British Council Korea Arts’ facebook and web pages and engage audience through them  Handle arts email and telephone enquiries  Assist Director Arts and Arts Manager in preparation of documents for communication with partners

1 of 2 The United Kingdom’s international organisation for educational opportunities and cultural relations. A registered charity: 209131 (England and Wales). SC037733 (Scotland).The British Council believes that all children have potential and that every child matters - everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC, 1989 Key relationships:

Internal : arts team, season team, admin team, marcomm team External : vendors, partners, customers

Other important features or requirements of the job

Due to events delivery and preparation, occasional working in the evening is required

Please specify any passport/visa Right to Work in Korea and/or nationality requirement.

Person Specification Essential Desirable Assessment stage Behaviours Connecting with others - Creating shared purpose Interview only Essential Making it happen Working Together - Essential Shaping the future Being Accountable - Essential

Skills and Good administrative skills Good writing skill Short listing Knowledge Good IT skills Knowledge of and/or a and interview Good spoken/written demonstrable interest in communication skills both in arts. Korean and English (equivalent to IELTS 6.0 or higher)

Experience Experience in administration Experience in event Short listing and logistics arrangement for running and online and interview events communication Qualifications Relevant university degree Short listing and interview

Submitted by Director Arts Date 11 March 2016

2 of 2 The United Kingdom’s international organisation for educational opportunities and cultural relations. A registered charity: 209131 (England and Wales). SC037733 (Scotland).The British Council believes that all children have potential and that every child matters - everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC, 1989