Pay a Visiting Speaker an Honorarium in US Funds (Cheque)

Pay a Visiting Speaker an Honorarium in a Foreign Currency (Wire Transfer only)

What you will need:

1. Visiting Speaker Honorarium Payment Form (Foreign Currencies) (available in the forms cabinet at www.hrs.ualberta.ca/Forms)

2. Wire Transfer Payment Request (available in the Financial Services forms cabinet at www.financial.ualberta.ca/FormsCabinet)

3. Foreign Exchange Rate will be determined by Financial Services.

Submit both completed forms to Payroll Operations, Human Resource Services

Form Completion - required for the correct processing of this form.

Department Name and ID

Personal Information - information is required for T4A/T4A-NR preparation.

 Person ID Number: Provide this number if the Visiting Speaker has been assigned one during a previous engagement with the U of A. Leave blank if a Person ID number has not been previously assigned.

 Social Insurance Number (SIN): If the individual has a SIN number it must be provided for T4A purposes. Do not include the Social Security Number of Visiting Speakers from the United States.

 Correspondence Address

 Date of Birth: Required for the correct assignment of the Person ID.

 Immigration Status: Check the appropriate box. If the speaker is not a Canadian Citizen, indicate their country of citizenship.

Payment/Account Information

 Speed Code

 Account Number is 500046

 Start Date and End Date of the individual’s engagement at the U of A.

 Fund Source (Research or Operating).

 Tax Code - Choose the appropriate income tax description:  Non-Resident – Foreign Citizen or Resident of a Foreign Country (15% tax) (525 – T4A NR TX)  Non-Resident with Revenue Canada Tax Waiver Letter – a copy must be attached (520-T4A NR No Tax)

Payment to be made in Foreign Currencies – Wire Transfer:

1. Honorarium Amount: Canadian Equivalent Enter the Canadian dollar amount.

2. Tax Codes: Subtract Canadian Income Tax

 Non-Resident – Foreign Citizen/Resident (15% tax)

3. Net Canadian Honorarium Amount

4. Indicate the currency: euros, pounds pesos, etc.

5. The foreign currency exchange rate will be determined by Financial Services at the time of the wire transfer.

6. Click:  Wire Transfer

Please Note: Departments will be charged a wire transfer fee.

Authorization and Approval: Provide date, printed names, phone numbers and authorizing signatures.

For more information on the Signing Authority and Approval policy, refer to the Guide to Financial Management on the Financial Services website www.financial.ualberta.ca

Comments: Provide any information relevant to this payment

Wire Transfer Payment Request Form: (available in the Financial Services forms cabinet at www.financial.ualberta.ca/FormsCabinet)