Executive Committee Meeting Agenda

EXECUTIVE COMMITTEE MEETING MINUTES

Tuesday, July 19, 2016 @ 7:00 p.m.

Border Paving Athletic Centre – Jen Col Room

CALL TO ORDER Rhonda Kew called the meeting to order at 7:19 pm with the following in attendance:

Rhonda Kew, Vice President/Past President/Coordinator, Website and Communications Donna L. Fortune, Director of Administration (Secretary) Barb Hoffman, Director of U10, Step 2 and 3 Johnanne Parker, Director of U12 Sharleen Reed, Registrar Nancy Bechard, Player Development & Assessment Shelley MacCallum – Director of U14 Leanne Couves – Member at large representing Ice Acquisition and Allocator – via telephone Sherry Stypula – Director of U16 – via telephone Karen Kunyk – Director of U19 Krista Wood – Representative to Black Gold League – via telephone Jason Stypula – Member – via telephone Daron Kew – Member – via telephone

ADOPTION OF AGENDA Johnanne Parker moved to adopt the agenda of July 19, 2016. Barb Hoffman seconded. All in favour. CARRIED CREDENTIALS REPORT Quorum established – 9 voting members in attendance.

ADOPTION OF MINUTES Sharleen Reed moved to adopt the Minutes of June 13, 2016. Shelley MacCallum seconded. All in favour. CARRIED

COMMITTEE REPORTS Referee Allocator report was read. see attached.

MOTION: Rhonda Kew motioned to move forward with the addition of the mobile access for referee allocation for the 2016/2017 season at a total cost of approximately $140.45. Barb Hoffman seconded. All in favour. CARRIED

Sponsorship and Active Start/Step 1 Director report read – see attached.

NEW BUSINESS

1 a. Governance - Discussion regarding Board members: - keeping board discussions confidential; - need to follow policies in place; - importance of supporting the decisions made by the board; - be aware of conflict of interest you may have in certain discussions; - follow the code of conduct and hold each other accountable. b. AA committee and Decision to be made – Rhonda Kew recapped on what has been happening regarding the possible AA. - two open house had been held with good attendance at both; - 2 question survey was sent out the applicable families - 12 skaters and 2 goalies intend on trying out - Ideally we would like to see 14-15 skaters for a team - After some discussion of the pros and cons of starting up a AA division a motion.

MOTION: Rhonda Kew motioned to move forward with a AA program at the U14 division within the Spruce Grove Ringette Association for the 2016/2017 season. Sharleen Reed seconded.

First vote – 4 in favour – 4 opposed – 1 abstained for a tie vote Second vote 5 in favour – 4 opposed CARRIED

Daron Kew volunteered to be the coordinator for U14AA.

MOTION: Rhonda Kew motioned is the Board in favour to appoint Daron Kew as the coordinator of AA for U14 for the 2016/2017 season. Sharleen Reed seconded. CARRIED c. Critical Dates – Rhonda Kew went over some Ringette Alberta critical dates. d. Budget Projection – Rhonda Kew has met with Lisa McIntyre, equipment coordinator, pants are on order and we are looking at requesting more Timbits jerseys. e. Remaining Open Position - Publicity and Promotions – we need to have someone for the Info Night at the TLC - Sponsorships – Stu Becker is following up with the applications that were started last season - We would like to have representation on the Board from the younger divisions. f. Info Night – TLC -Ice for the Come Try Ringette night – August 24, August 25, August 26 (Glenn Hall) and August 27, 2016 (TLC)

ACTION: Rhonda Kew will sent out an email for both positions if no one volunteers to take the remaining open positions. As there is no volunteer for the Promotions and Publicity position we may not be able to have Come Try Ringette night. g. Player Numbers for 2016/2017 season U19 – 22 registered (2 goalies) U12 – 54 registered U16 – 38 registered (1 goalie) U10 – 78 registered U14 – 47 registered Active Start – 14 registered h. Directors Executive meeting/training on RAMP – Rhonda Kew will host a RAMP training night for executive members at her home. i. Border Paving Athletic Centre Tenant Information – table to next meeting. - BPAC is having an open house on October 5 and they would like to have a representative from SGRA attend the open house. OLD BUSINESS Job description – Board members were asked to start writing down their duties so that the job descriptions can be update on the website.

ROUND TABLE Bingo Coordinator – discussion regarding the amount of additional bingos you can work so people aren’t sourcing the bingos to pay for their fees. There was also some discussion regarding a delay in receiving the spreadsheet to enter bingo credits to members. Sharleen will bullet the particulars that we need for information.

The survey for ice use that came out did not have a large response. Part of the reason was it was not user friendly and lots had issues navigating the survey.

NEXT MEETING The next meeting is to be determined – either August 8, 9 or 10th, 2016 at 7:00 p.m. Location to be determined.

ADJOURNMENT Rhonda Kew adjourned the meeting at 9:30 p.m.