Headquarter & Overflow Hotel Bid Response Sheet & Event Agenda

2018 Foursquare Convention Headquarter & Overflow Hotel Bid Response Sheet & Event Agenda Complete and e-mail your response to your CVB Representative and attach in your Cvent Response

GENERAL HOTEL INFORMATION (All bidding hotels to complete) Hotel Name, Address, Web Address

Please indicate dates you are offering availability, please indicate option status (1st, 1st option from May 13 to 27, 2018 at the Montreal Convention Centre (Palais 2nd or 3rd): des congrès) May 21-June 3, 2018 (Preferred) May 14-28, 2018 May 28-June 10, 2018 June 4-17, 2018 June 18-July 1, 2018 July 9-23, 2018 *Group cannot meet over Mother’s or Father’s Day, Canada Day or July 4th What is the TOTAL number of sleeping rooms you can offer on the peak night(s):

Number of KING Bedded Room (40% of peak) and Commissionable Rate:

Number of DOUBLE Bedded Room (60% of peak) and Commissionable Rate:

Room Tax %  GST @ 5% (Good and services tax)  PST @ 9,75% (Provincial sales tax)  Lodging tax @ 3% List all Taxes and Fees:

Are you Currently Holding Dates?

Does your rate include complimentary breakfast (Continental, Full, Buffet)?

If breakfast not included in rate, can Hotel offer a discounted price in the restaurant for attendees? Please indicate discounted price:

Can you offer complimentary internet in guestrooms over the dates of conference? If NO, what reduced price per day can you offer?

What is the Driving Distance from the Hotel to the Convention Center?

Name and Distance of nearest International All domestic, U.S. and international flights land at the Montréal—Trudeau Airport International Airport located 14 miles (22 km) west of downtown Montréal.

Complimentary Airport Shuttle? If not what is The city center can be accessed in approximately 20 minutes. cost for Shuttle &Taxi (one-way)?  Taxi: $40.00 CA  Limousine: $55.00 CA - $60.00 CA  747 Express Bus: $10.00 CA per person, one way

of 3 747 Express Bus To go to and from downtown to the Montréal-Trudeau airport, you can board the 747 Express Bus 24 hours a day, 365 days a year. This specially-adapted fleet of buses offers convenient service for a low fare, travelling along a route that covers most major hotels.

Pass valid for 24 hours on all STM Bus and Metro lines: $10.00CA

What areas of the hotel offer complimentary Wi- Fi?

Can you provide a discounted price for Self or Valet parking? Please list discounted prices:

Number of Restaurants in Hotel, meal periods served and hours of operation?

Does Hotel have a pool, tennis courts, and fitness center and provide use on a complimentary basis?

List restaurants within walking distance:

Does your hotel offer a complimentary shuttle to local restaurants and shopping?

Is the Hotel willing to designate one in-house channel for the Group at no charge for the duration of the conference?

Does your Hotel offer Room Service (please indicate hours of operation as well)? If so, Group anticipates heavy usage between 4- 6:30pm and 9-11:59pm, can your hotel agree to provide adequate staff to accommodate these heavy times?

Hotel Amenities:

HEADQUARTER OR CO-HQ HOTEL CONCESSIONS (only complete if bidding as HQ) Hotel willing/able to review/sign Arrowhead Contract upon mutual agreement of terms?

Can you offer 5 complimentary room nights for site inspections?

Comps: 1:40 (with ability to credit to master account)

Can you offer a room block with NO ATTRITION?

(40) Complimentary Total Room Nights for pre- planning visits based upon availability?

(3) Complimentary Presidential suites w/Concierge privileges one day prior to and one day after convention (President/Vice President/Missions Director) (3) Complimentary Jr. Presidential/Luxury Suites one day prior to and one day after convention (7) King suites w/Concierge privileges at

of 3 conference rate for Board of Directors (4 VIP staff check-ins on Saturday) (19) One-bedroom suites w suites at the group rate for District Supervisors. (10) Suite upgrades (any type) w/Concierge privileges for special speakers/guests (5) staff rooms at $99 rate for 6 nights (Starting Sunday) (25) VIP parking passes per day with unlimited in and out privileges to be issued for length of convention (10) Complimentary fitness passes good for the length of stay for the Group to use for VIP’s etc. Is Hotel able to offer proposed space on a complimentary basis? If not, please indicate any rental fees involved: Double Meeting Planner Points? Complimentary welcome beverage & cookies on main arrival day? OVERFLOW HOTEL CONCESSIONS (only complete if bidding as overflow hotel) Hotel willing/able to review/sign Arrowhead Contract upon mutual agreement of terms? Comps: 1:40 (with ability to credit to master account)

Can you offer a room block with NO ATTRITION?

(5) Complimentary Total Room Nights for pre-planning visits based upon availability:

Meeting Planner Rewards Points? Can hotel offer any meeting space on a complimentary basis to use as overflow? *Unless otherwise noted on this page or on an attachment, Hotel agrees to offer concessions as outlined in this bid sheet and I will contact ACE if another group wishes to exercise an option on space being held for this conference that would change Hotel’s offer/bid