DTARC Committee Minutes 12Th May, 2016

DTARC Committee Minutes 12th May, 2016

1. Present: Chris Collinson, Andy Phillips, Jordan Hall, Nick Price, Matt Heming, Jasmine Haldkij, Fiona Godwin-Brown, Ann King, Ian Piercy, Jenny Taylor, Jason Hinrich, Ray Davis

Apologies: Maurice Dunn, Maire Dudleston

2. Minutes from last meeting: Approved.

Actions carried from last meeting:  Paignton still need to contribute to broken blades. Jordan will find out if can get discount on blades. Andy will talk to Paignton – suggest not paying entry fees for Regatta to make even.  Still need to decide on date for dinner/dance. Jaz will look into it.  Ray spoke to Peter – happy for continued use of compound, but mentioned training camps getting noisy. Will write into rules no loud music.  Promotional video needed. Jaz will speak to Neil to see what he has.  Jordan will look into swipe card.  Maurice looking into RNLI to come and test life jackets.

3. Matters Arising: Website (FGB)  Suggested separating future and past results.  Suggested putting link to British Rowing website for events.  Staying safe should be for everyone, not just juniors. Decided will signpost from Rules and Policies.  Chris will sort membership – will tell Fiona prices.  Juniors – Fiona, Ann and Ian.  What’s On/Events – Ian.  Rules & Policies document out of date – Andy and Chris will sort.  Committee – Jenny.  History of Club – Ray will ask Alan  Training camps – Ray  Indoor training – Jaz  Safety page – Maurice

Future Sponsorship (AP)  Sign for Southern Timber above sculling shed taken down and sent back. Nothing regarding sponsorship on there, and wrong size. Should be 34 x 24 inches. Suggested balcony facing boatyard better location. Suggested that sending the sign back should have been a committee decision. Andy will write to Southern Timber and apologise for confusion.  Suggested should be a sponsorship section on website.  Jill happy to do Regatta but not larger sponsorship issues. Suggested subcommittee to discuss ideas – Andy, Jason and Ray.  Andy will ask Matthew if he would like to help present prizes at Regatta. Has donated £1000. Suggested that this is put aside for new boat, and Matthew to choose name for it. Also funds from Head of the Dart and Dart Harbour to go towards.

4. Chairman's Report/AP Nothing to report.

Vice Chairman’s Report/IP  Junior inter-regional Nottingham. Region got 2 silver medals. Ladies J16 – 9th, Boys J16 – 9th, J15 double – 9th, J16 double – 12th. Great behavior throughout. Wallingford – J18 singles – 2nd, J18 double – 5th.  Shoes in 8 lost on return from Nottingham.  Less entries for Wimbleball and Plymouth due to exams.  Suggested that racing kits need to be controlled – should be all black, no white underneath.  Need to reinforce that tops should not be rolled down. Fiona will feedback to coaches.

Treasurers Report/JH  £19,104 in account.  Plymouth have settled £500. Owe £66.  £600 for Head of Dart paddle boarding.  £1500 expected for Head of Dart (to go into boat fund)  £1000 donation.  Bristol has not settled £1,880.  Expenses - £150 launch repair, £526 shoes, £321 oil, £1259 medals, £300 trailer service, £500 set of blades, £300 ergo room sliding doors and windows.  Chris has been working on budget. Jason would like to make into cash flow, to see where we are in year and know what contingencies need to be put aside. Andy will go to bank with Jason and Chris.

Captain/MH  Plymouth University Alumni Saturday afternoon approved.  Viper needs to go – Andy will remove to Plymouth.

Vice Captain/JH  Will be helping juniors to have group for Regatta.

Membership Secretary/CC  Wrote to all renewing adults last year, 50 members still to pay. Will do same for juniors.  126 paid members.  Some still not paid for Nottingham. Matt will send Chris names of who still needs to pay.  Fees outstanding from previous year needs to be made clear. Chris will put notice up of people who have paid, and will chase up individuals. Junior Coordinators’ Reports/FGB  In last month 28 new members. Pressure on boats and requiring helpers, particularly Thursdays.  Running capsize drill at Totnes pool 2nd July or September – let Fiona know if any crews want to do.  Taster day 10th August.  Exmouth coastal are happy to do a swap – will host their crew on 25th June. Will arrange date to row coastal.  Olly Biggs – parents not taking action. Will construct letter, insurance company to check first. Will offer free membership.  Suggestion from Juniors – should change from 3 Facebook pages to 2. Jaz will look into.

Boat & Building Maintenance Report/JH  Bristol bought new rigger.  Should we fix or get rid of club 8? Jordan cannot fix it. Decided will keep until worn out completely, and start saving for a replacement. Fi suggested good opportunity to apply for money. Fi and Ray will do application to Sport England.  2 foot plates in Fillippe cracked and broken.  Nouveau blades have been found –were lost at mini head.  Only 2 showers working. Simon has spoken to electrician.  Shower curtains need replacing. Jordan will get new ones.  First aid kits in launch are getting wet.

5. Any other business  BBQ after Regatta if weather is good. Club to buy BBQ?  Need new microwave.  2 paddleboards have been offered to club. (AK)  Wild swimmers – would like better relationship. Andy will call.

Meeting closed at 10:00pm