Residences at DTC West

VillaRosso Residences at DTC West

Board of Directors Special Meeting Minutes August 8, 2005

A special meeting of the Board of Directors of VillaRosso Residences at DTC West Condominium Association was called to order at 6:00 PM on Monday August 8, 2005 by President Bob Bennett. The meeting was held in the home of Bob Bennett, Unit 704.

The following were also in attendance: Charles Kellogg Patricia Murguia

Absent were: Jan Helen Ed Koerperich

Also present for the initial portion of the meeting was Unit 401 owner, Sandy Marks.

The special meeting was called to interview Sandy Marks for the position of Property Manager.

Various ideas were discussed including:  Use of smaller vendor companies to reduce costs and improve results  Sandy spending time with vendors to become more familiar with equipment and property  Improving communication with residents via Sandy’s presence and the upcoming VillaRosso website  Decisions to be made by the manager as opposed to those requiring Board approval.

In response to questions by Board members, Sandy addressed several specific issues:  Off hour telephone calls will be forwarded to Sandy’s cellular phone on a 24/7 basis. Sandy will determine needs regarding the calls and take appropriate action.  Sandy requests two weeks of vacation per year. Contingency plans for managing the property during that time will be put into place.  Sandy will perform duties as a contractor rather than an employee. He will be responsible for his insurance and taxes.  Managing conflictive situations with residents  Sandy’s current job and his plans for transitioning from that job to the position of full-time Property Manager  Any jobs Sandy performs through his Handy Sandy company will be conducted outside of VR office hours.  Sandy will manage condo cleaning as part of his job description. VR calls will be routed to his cell phone when he is involved with these duties and is away from the office.  Sandy requested a minimum of six months initial commitment for the position. He also requested a VR parking space. The Board agreed.  New VR equipment that will be needed is a vacuum cleaner and computer.

The meeting then continued with only the Board members present. A discussion ensued regarding the seriousness and magnitude of the decision to hire a new Property Manager. It was decided to postpone the final decision until a follow-up Special Meeting when a fourth board member, Ed Koerperich, could be present. The follow-up Special Meeting was scheduled to be held the next day, August 9, 2005.

There being no other business, the meeting was adjourned at approximately 8:00 PM.