Erath Excels! Academy

Erath Excels! Academy Huston Academy Shoreline Academy Board Minutes September 28, 2015 4:30 PM Erath Excels! Academy 680 Peach Orchard Road Stephenville, TX

I. Weldon calls meeting to order at 4:35 PM.

II. Board members present: Weldon Huston, Jim Myers, Bob Becker, Linda LaMarcca and Debra Miller. Administration present: Mike Scott, Karen Jackson, Carol Taylor and by phone, DeAnn Phillips.

III. There are no guest calling on board at this time.

IV. The July 27, 2015 minutes are presented for consideration. Bob asks about technology. Mike gives update on contract with ESC 11 and part time contract with Marcus Cook for 10 hours a week. Jim moves to approve the July 27 minutes. Bob seconds. Weldon calls for question. None presented. Weldon calls for vote. All approve.

V. Karen presents current financial report for board consideration. Karen points out that grant awards have dropped but usually increase a little later in the year. We also had several one-time expenditures at the beginning of school. A drop in enrollment and attendance has also affected the FSP number. We look for both to increase after first six weeks. Bob moves to approve. Jim seconds. Weldon calls for question. None presented. Weldon calls for vote. All approve.

VI. Karen presents checks that will need to be paid over the amount of $5000. We need to pay Dell for the new servers on both campuses which will be $6,750. The new server at Shoreline will allow them to do on line testing. Karen would also like to pay at least $20,000 toward our ESC 11 contract. She will check to see if they will let us pay in three installments of approximately $20,000 each. Linda moves to approve the payment of these three checks over $5000. Debra seconds. Weldon calls for question. None presented. Weldon calls for vote. All approve.

VII. Karen presents one budget amendment to the board. We did not budget enough for security. We have added the cost of new security door at $3,700 and monthly security fee of $59 through the ADT Alarm Company. Karen makes request to move $3,500 from Function 36 to Function 52. Jim moves to approve the amendment. Linda seconds. . Weldon calls for question. None presented. Weldon calls for vote. All approve.

VIII. Mr. Scott shared the letter he sent Mr. Lee explaining the board’s decision to postpone the construction of the gym at this time. Mr. Scott asks where board would like to go from here concerning the gym. Mr. Scott shared that he is not ready to give up on the gym. Board gives him permission to pursue the acquisition of a gym by cutting back on square footage, acquiring more information on gym floors, looking for grants, etc.

IX. Mr. Scott gives each member a copy of the ESC 11 contract of services. Debra moves to approve the contract for 2015-2016. Linda seconds. Weldon calls for question. None presented. Weldon calls for vote. All approve. X. Mr. Scott gives an accountability report. Huston needs to continue closing the gap with reading and math sub groups. Shoreline was cited for dropout rate which Mr. Scott and Debra think should not be considered for accountability since it is a residential campus. Mr. Scott says he will be checking into it.

XI. Superintendent Report: ( A.) Huston Academy: Carol presents handout and update on the first month at Huston. (see handout of activities) (B.) Shoreline Academy: DeAnn gives update on Shoreline’s first month of school. Air conditioning is hopefully fixed. Enrollment and attendance is up. Kathy’s weekly report has helped teachers see importance of attendance. DeAnn’s goal is at least 95%. Shoreline has 3 candidates for graduation. (C.) Athletic Update: Mr. Scott informs the board that we now have a boys’ cross country team. Carol shared information on the girls’ volleyball program. It is going well but it would be better if we had a place to practice. It is hard to work around the rec hall schedule and transportation is always an issue. (D.) Federal Grant NOGA’s and Applications: Mr. Scott informs the board that all grants have been completed and NOGA’s received except the FOCUS Grant. He is working on completing it. (E.) Technology Update: Mr. Scott informs the members that servers are up and running on both campuses. The wireless system is working better. The server also allows Shoreline to program all computers at one time. This is much easier and less time consuming for Mr. Garza. (F.) New Phone System Update: Mr. Scott says that Century Link, the company we have been using for the past five years, no longer supports our system. He has visited with NextLink out of Weatherford. It will cost around $2200 up front to install systems and will be approximately $700 a month less each month than current service provider. (G.) Campus and District Improvement Plans Update: The plans did not get updated in the spring of last school year so Mr. Scott is working on getting those updated for both campuses.

XII. Other Business: Betty White introduced new SPED software program to us. It has been purchased and works great. Mr. Scott is very pleased with how the Special Ed set up is working.

XIII. Jim moves to adjourn the meeting. Bob seconds. All approve.