MINUTES
June 8,2016 Cole Harbour Bel Ayr Minor Hockey Association 2016 – 2016 AGM Cole Harbour Place – Multipurpose Room
MEETING CALLED BY President: Michael Hambley
TYPE OF MEETING AGM
FACILITATOR President – Michael Hambley
SECRETARY Jennifer Courtney
TIMEKEEPER Michael Hambley
ATTENDEES approx. 37 members EXECUTIVE ABSENTEES/REGRETS Perry Mason
RECOGNITION 2014 – 2015 Season
Prior to the Meeting, a CHBA awards ceremony was held from 6:30 – 7:20 pm, where special guest Nathan MacKinnon gave teams their certificate. Certificates of Recognition were presented to Midget B, PeeWee B, PeeWee Rage, Bantam Canucks and Female Bantam AA, Bantam A and Atom A teams in acknowledgement of their successful seasons.
Michael Hambley presented guest Nathan MacKinnon with banners in his honour that will hang in Scotia 1 and 2, alongside Sydney Crosby’s.
Michael then introduce the 1st annual Paul Cox award to the membership. This is an award for a member whose volunteer activites have been noteworthy, even in an organization that is run by volunteers. Darryl Braine, along with Paul’s wife Andrea and son Noah presented the plaque to Mike Langille. He is a member who has and continues to volunteer his time to our association.
Michael then presented the outgoing executive members Jeff Stebo, Cathy Polluck, Mike Langille, and Jim MacGregor with gifts of appreciation.
Meeting commenced at 7:24 pm: Call to order (Michael Hambley).
AGM - AGENDA TOPICS 1.0 Introductory Comments by President
Michael Hambley thanked volunteers, coaches and managers and he introduced the present executive.
Michael Hambley welcomed guest presenter Darren Young from HRM to discuss the new Dartmouth-4- 4- pad. Darren went over the design and answered questions from the membership regarding the new 4-pad opening in September 2017 in Burnside.
2.0 Approval of the minutes from the 2014 – 2015 AGM
Page 1 of 4 Minutes from the 2015 – 2016 AGM – June 8, 2016 The minutes of the 2014 – 2015 AGM were presented for approval by the membership. Draft minutes of the prior AGM are posted on the Associations website for membership review up to and including the date of the current season’s AGM.
Motion:
Upon motion, from Jeff Stobo and duly seconded, the membership was requested to approved the 2014 – 2015 AGM Minutes as presented.
Votes for: Majority Votes Against: 0
Motion carried
3.0 Director Reports
Director Reports were presented to the membership; a copy of the AGM presentation is available on the Association’s Website for review.
1. President - Mike Hambley 2. Vice President - Perry Mason (presented by Michael Hambley) 3. Registrar- Susan Manning 4. Risk Management – Michelle Lassaline 5. Rep Division Coordinator – Lindsay Horne 6. Rec League Coordinator – Joel Wright 7. Ice Scheduler – Jim MacGregor 8. Female Division Coordinator – Bernice Keddy 9. Novice Coordinator - Cindy Bell-McNeil 10. Referee In Chief – Jason Clarke 11. Equipment Coordinator – Jeff Murray 12. Fundraising Coordinator – Stacey Gerrard 13. Joe Coordinator – Darryl Braine
4.0 Changes to By-laws Special Resolution – Motion for approval to amend By-Laws We would like to change the by-law to read that the position of Treasurer an appointed position. Also the current position of Executive Assistant be changed in name only to risk management.
Motion:
Upon motion, from Michelle Myers and duly seconded by Marcel Deveau, the membership was requested to approved the amendments to the by-laws as presented.
Votes for: Majority Votes Against: 0
Motion carried 5.0 Budget 2015 - 2016
The 2015 – 2016 budget information was presented via PowerPoint presentation and handouts. The financial statements, including balance sheet and operating statement were presented by Treasurer, Jamie Miles.
Included in the presentation was a base rate registration recommendation for all programs for the upcoming season.
Registration Fees for 2016 - 2017
Page 2 of 4 Minutes from the 2015 – 2016 AGM – June 8, 2016 Feathers: $265 IP: $310 Novice: $560 Atom $640 (+20) PeeWee $640 (+20) Bantam $640 (+20) Midget: $640 (+20) Minor Junior: $485
Notes to Budget and Registration:
Cole Harbour Place is increasing the cost of Ice this season by $2.00 an hour. Payment will be via PayPal, cheques and new this year visa and master card. Note: copies of the Budget and Financial information is not posted to the website. Any Member of the Association in Good Standing may request copies from the League Secretary.
Motion:
At the conclusion of discussion, the membership was asked to approve the 2016 – 2017 Budget and Registration Fees as presented. Upon motion, and duly seconded, the 2016- 2017 Budget was approved.
Votes for: Majority Votes Against: 0
Motion carried
5.0 DISSOLUTION OF THE 2015 – 2016 EXECUTIVE
Michael Hambley called for a dissolution of the current Board of Directors and introduced the new Board for 2016 – 2017
APPOINTED POSITIONS – NOT OPEN FOR ELECTION: • President Mike Hambley • Past President Jim Bungay • Referee in Chief Jason Clark • Treasurer Jamie Miles
ELECTED POSITIONS – INCUMBENTS BY ACCLAMATION: • Vice President Perry Mason • Fundraising Coordinator Stacey Gerrard • Equipment Manager Jeff Murray • Novice/IP Coordinator Cindy Bell-McNeil • Ice Scheduler Paul Thibideau • Risk Management Michelle Lassaline • Rep Coordinator Mike Langille • Registrar Susan Manning • Female Coordinator Bernice Keddy • Rec League Coordinator Joel Wright • Joe Tournament Liaison Darryl Braine • Secretary Jennifer Courtney
6.0 Questions from Membership
Member: Is there a plan to provide more development for Goalie? President: Every team has money in their budget for the development of their goalies. It is up to the managers and coaches to budget monies for goalie development. The amount suggested for Goalie development is just a guild line. Page 3 of 4 Minutes from the 2015 – 2016 AGM – June 8, 2016 In IP players do not start to wear the equipment until they are in IP2, could look at starting interested players earlier to promote goalies.
Member: Using Pro Hockey and Adidas, does not offering clothing small enough for some Novice and IP children? Equipment Manager: This has always been a problem and PHL is usually good at adjusting some brands to fined sizes that fit the smaller kids. We do get a discount through PHL and another through Adidas. There will be a model change coming up, so may have a better fitting size.
. 7.0 Other Business
Kim Conrod Motion:
Was to change the volunteer and fundraising policy. Kim would like to see the removal of the $50. volunteer cheques, as this was implemented 2 years ago and not one cheque has been cashed. Also she would like implement player banks. Each team is allowed to do player banks if the so desired, though it must be noted that HNS rules do not allow a player to be prevented from playing in a playoff game due to parents not having fundraised..
After discussion it, it was decided a committee, including Kim Conrod and Stacey Gerrard would work together to create a new manager’s manual, volunteer and fundraising policies. If any team has any questions in regards to fundraising and or budgets they are more than welcome to email Stacey for answers and guidance.
At the conclusion of discussion, the membership was asked to approve the review for the current fundraising and volunteer policices. Upon motion, and duly seconded, the review of the current fundraising and volunteer policy was approved
Votes for: Majority Votes Against: 0
Motion carried
8.0 Motion to Adjourn
MOTION TO ADJOURN TABLED BY Michael Hambley AND SECONDED by Jeff Stobo. MOTION CARRIED. MEETING ADJOURNED 10:01 PM. MINUTES RESPECTFULLY SUBMITTED: June 28, 2016 Jennifer Courtney
Page 4 of 4 Minutes from the 2015 – 2016 AGM – June 8, 2016