Regular School Board Meeting s1

4950 McNutt Road Efren Yturralde Sunland Park, New Mexico 702035`Superintendent P.O. Drawer 70 Anthony, N.M. 88021 Phone: (575) 882-6200

DRAFT- 03/19/2014 FINAL –03/24/2014 REGULAR SCHOOL BOARD MINUTES For March 13, 2014

1. The Gadsden School Board convened in regular session at 5:02 p.m. Vice President Jennifer Viramontes presided at the meeting held at the Introduction Gadsden Administrative Complex Board Room. and Roll Call Members present: Craig Ford, Gloria Irigoyen, Maria Saenz and Jennifer Viramontes. Member absent: Daniel Castillo. Pledge & 2. The Pledge of Allegiance and the Pledge to the New Mexico flag were Mission Statement recited and the Mission Statement was read by Board Member Saenz. 3. Programs, Reports, and Correspondence: A. Superintendent’s Report

Deputy Superintendent Suggs asked for a moment of silence for former employee Roxanne Barrett who passed away on February 28th. Ms. Barrett worked at Chaparral Elementary for seven years.

Chaparral High School Principal Mark Rupcich and Creative Media Superintendent's Teacher/CTE teacher Sara Duran-Campbell were happy to Report announce that the Web Design Team placed 2nd; the Broadcast News Production Team placed 1st; the Graphic Design Production (Individual) placed 3rd and the Fundamental Spreadsheet Applications Team placed 3rd at the Business Professionals of America competition. They tripled the amount of qualifiers from last year and will be traveling to national competition in Indianapolis, Indiana.

Board President B. President: President Castillo was absent. Board Member’s C. Board Members: Reports Vice-President Viramontes attended the STOP meeting at Santa Teresa Middle School. Mr. Giovas was one of the presenters and Mr. Chavez presented information on the future growth in the Sunland Park and Santa Teresa area. She attended the Athletic committee meeting and thanked Ms. Nougues for all her work with all of the coaches. She congratulated Mr. Davees on his golf scholarship to UT Brownsville.

Secretary Irigoyen congratulated the Business Professionals of March 13, 2014, School Board Minutes, Page 2

American winners and wished them luck at the national competition. She expressed her condolences to the family of Roxanne Barrett.

Board Member Saenz said she had also attended the STOP meeting and enjoys the different types of informational presentations. She thanked Mr. Trujillo and his staff at North Valley Elementary on the celebration of Dr. Seuss birthday. She read books to some of the classes.

Board Member Ford thanked everyone involved with the way the evacuation from Mesquite Elementary to North Valley Elementary was handled. He said that this is exactly what everyone practices for. D. Student Representative Cameron Davee a senior at Santa Teresa High School congratulated Coach Brown for putting the sand dunes behind the school to good use. He said that he has signed with UT Brownsville on a golf scholarship. Two other students have signed to go to college on a baseball scholarship. He said that STHS had a Career Day with representatives from all of the military branches Student Representative and companies with bio engineers among others. The ROTC adopted a section on McNutt and will be working on keeping it clean. Students are preparing for the SBA and for the ACT. Cameron said that he is looking forward to the Senior Breakfast and graduation. He said the golf team placed 3rd and he placed 2nd and the Baseball team is at a tournament in Roswell. Personnel E. The personnel report is included for the Board’s information with Report no action required. 4. Mr. Ford made a motion to approve the agenda without modifications. Approval Deputy Superintendent Suggs recommended approval of the motion. of the Agenda Motion carried. 5. Ms. Irigoyen made a motion to approve the February 27, 2014 board School Board meeting minutes. Deputy Superintendent Suggs recommended Minutes approval of the motion. Motion carried. 6. Ms. Saenz made a motion to approve the consent agenda as presented. Consent Deputy Superintendent Suggs recommended approval of the motion. Agenda Motion carried. Open Forum 7. Open Forum: None Action 8. Action Items: A. Mr. Ford made a motion to approve the 2014-2015 School 2014-2015 School Calendar. Deputy Superintendent Suggs recommended approval of Calendar the motion. Motion carried. Fund 24154 Title II B. Ms. Irigoyen made a motion to approve to Authorize Authorize Superintendent Yturralde to submit the BAR for Fund 24154 Title Superintendent to II. Deputy Superintendent Suggs recommended approval of the Submit BAR motion. Motion carried. th March 27, 2014 C. Ms. Saenz made a motion to approve re-scheduling the March 27 Regular Board board meeting to March 24th. Deputy Superintendent Suggs Meeting recommended approval of the motion. Motion carried. March 13, 2014, School Board Minutes, Page 3

Discussion 9. Discussion Items A. Mr. Gallegos explained that the tank controlling the pressure for Anthony Elementary the Anthony Elementary Irrigation well next to the Anthony Pre-K School Irrigation Tank Replacement Project needs to be replaced. This project will replace the tank and update some plumbing. B. Mr. Gallegos presented information on the Chaparral High School Irrigation Well project. The irrigation well will provide water for Chaparral High School all of the landscaping. The design and administration will be done Irrigation Well Project by Bohannan Huston. Once the bids are received and reviewed he will bring the project back for approval. Gadsden High School C. Mr. Gallegos presented information on the Gadsden High School Phase III, Part II Phase III, Part II construction description and tentative time line. Construction Project D. Mr. Gallegos explained that the Mesquite Elementary HVAC Mesquite Elementary Improvements will consist of installing refrigerated air and new School HVAC heating in classrooms. Also, adding insulation, new lighting, Improvements ceiling tiles and electrical upgrade as needed. He said that the district will use Cooperative Educational Services for this project. Mr. Gallegos explained that the Riverside Elementary HVAC Improvements will consist of installing refrigerated air and new Riverside Elementary heating in classrooms. Also, adding insulation, new lighting, School HVAC Improvements ceiling tiles and electrical upgrade as needed. He said that the district will use Cooperative Educational Services for this project also. E. Deputy Superintendent Suggs presented information on the Physical Education Graduation Requirement. The bill has passed PE Graduation both the House and the Senate and is waiting for Governor Requirement Waiver Request Martinez’s signature. The waiver insures that students who have successfully completed four years in ROTC are awarded Physical Education credit. F. Deputy Superintendent Suggs presented information on the Board Policy IMBD – changes to Board Policy IMDB - Flag Displays. The NMSBA Flag Displays – Policy Policy Service advises to update this policy to reflect the correct Update statutory language as it relates to the display of both the United States Flag and the New Mexico Flag in public school buildings. G. Deputy Superintendent Suggs presented information on the changes to Board Policy JLCB - Immunizations of Students. The Board Policy JLCB – NMSBA Policy Service advises to update this policy to reflect Immunization of language changes for the exemption from immunization based on Students – Policy Update religious grounds and the responsibility for providing the State Director of Public Health a written document related to the request for exemption from immunization. H. Deputy Superintendent Suggs presented information on the Board Policy BE – changes to Board Policy BE - School Board Meetings. The School Board NMSBA Policy Service advises to update this policy to reflect Meetings – Policy language changes as it relates to the new statutory requirements for Update Emergency Board Meetings and the additional reporting requirements related to emergency board meetings. March 13, 2014, School Board Minutes, Page 4

I. Deputy Superintendent Suggs presented information on the Board Policy BEDA – changes to Board Policy BEDA - Notification of Board Meetings. Notification of Board The NMSBA Policy Service advises to update this policy to reflect Meetings – Policy Update language changes as it relates to the new statutory requirements for Emergency Board Meetings. J. Deputy Superintendent Suggs presented information on the Board Policy BEDBA changes to Board Policy BEDBA - Agenda Preparation and -Agenda Preparation Dissemination. The NMSBA Policy Service advises to update this and Dissemination – policy to reflect language changes as it relates to the new statutory Policy Update requirements for Emergency Board Meetings and the impact of the new 72 hour agenda posting requirement. K. Deputy Superintendent Suggs presented information on the changes to Board Policy JICD - Student Harassment/ Bullying/Cyberbullying Prevention. The NMSBA Policy Service Board Policy JICD – advises to add this new section to board policy to meet with the Student Harassment / requirements added to NM Statute by the 2013 Legislative Session Bullying/Cyber Bullying (HB 54). GISD Administrative Staff are reviewing the previous policies developed in 2010 and will recommend any additional modifications or additions to board policy upon completion of the review. L. Deputy Superintendent Suggs presented information on the Board Policy GBED – changes to Board Policy GBED - Tobacco Use by Staff Tobacco Use By Staff Members/Smoking. The NMSBA Policy Service advises to update Members/Smoking – this policy to reflect language changes to include the specific term, Policy Update Smoking. The District is also adding language to clarify that the term, smoking, includes the use of e-cigarettes. M. Deputy Superintendent Suggs presented information on the Board Policy JICG – changes to Board Policy JICG - Tobacco Use by Students/ Tobacco Use By Smoking. The NMSBA Policy Service advises to update this Students/Smoking – policy to reflect language changes to include the specific term, Policy Update Smoking. The District is also adding language to clarify that the term, smoking, includes the use of e-cigarettes. N. Deputy Superintendent Suggs presented information on the Board Policy KFAA – changes to Board Policy KFAA - Tobacco Use / Smoking on Tobacco Use Smoking School Premises. The NMSBA Policy Service advises to update on School Premises – this policy to reflect language changes to include the specific term, Policy Update Smoking. The District is also adding language to clarify that the term, smoking, includes the use of e-cigarettes. O. Mr. Gallegos explained the need for asbestos abatement in the Gadsden High School vacant main building and in the north Gadsden High School building. This project design and administration will be done by Asbestos Abatement Sun City Analytical. Once the bids are received and reviewed he will bring the project back for approval Adjourn 10. Mr. Ford made a motion to adjourn the meeting. Deputy Superintendent Suggs recommended approval of the motion. Motion carried unanimously. The meeting adjourned at 6:30 p.m. March 13, 2014, School Board Minutes, Page 5

SUBMITTED BY: APPROVED BY:

______Gloria Irigoyen, School Board Secretary Daniel Castillo, School Board President

Minutes taken by Elisa Saénz