Undergraduate Student Government

Michigan Technological University Undergraduate Student Government

Minutes for Wednesday September 14, 2011 I. Call to Order/ Pledge of Allegiance a. B. Baldwin calls meeting to order at 7:02pm II. Roll Call a. Absent – E. Schaefer III. Approval of Agenda a. Agenda is approved IV. Approval of Minutes a. Minutes are approved V. Recognition of Visitors- Thanks for coming! VI. Officer Reports ([email protected]) a. President ([email protected]) a.i. Seeking webmaster a.i.1. We need a webmaster who knows how to do the website stuff a.i.2. C. Ruth – Weren’t we talking about completely switching over to involvement link b. Vice President ([email protected]) b.i. Make sure you are doing your office hours c. Treasurer ([email protected]) c.i. 60 orgs went to the optional SAF info session d. Secretary ([email protected]) d.i. No report VII. Advisor Report ([email protected]) ([email protected]) ([email protected]) a. Parade of Nations is on Saturday b. Great Northern Adventure Race registration is on Friday VIII. Old Business IX. New Business a. WAM ([email protected]) a.i. Opportunities Fund Request a.i.1. Tennis Club a.i.1.a. E. Karttunen moves to allocate Tennis Club $1200 from the opportunities fund. K. Kalenauskas seconds. MOTION PASSES a.i.2. Nosotros a.i.2.a. E. Karttunen moves to allocate Nosotros $2000 for latin dances. K. Kalenauskas seconds a.i.2.a.i. E. Karttunen moves to amend the previous motion to strike out latin dances and add assorted events. D. Palmer seconds. MOTION PASSES a.i.2.a.ii. MOTION PASSES a.ii. Budget Revision a.ii.1. Men’s Rugby a.ii.1.a. E. Karttunen moves to revise the budget of Men’s Rugby from the purchase of a scrum sled to funds for dues, ref fees and safety equipment in the amount of $1000. D. Palmer seconds. MOTION PASSES a.iii. Regular Reimbursement a.iii.1. E. Karttunen moves to reimburse Men’s Rugby $39.29 for safety equipment, KSI $22 for van charge, Daily Bull $50.35 for K-Day supplies, and Sports Car Club $137.80 for a banner. Y. Garcia seconds. MOTION PASSES a.iii.2. E. Karttunen moves to reimburse Badminton Club $900 for supplies. D. Palmer seconds. MOTION PASSES a.iv. Advanced Reimbursement a.iv.1. E. Karttunen moves to advance reimburse Men’s Rugby Club $625 for union dues, and Daily Bull $378 for toner cartridge. Y. Garcia seconds. MOTION PASSES a.v. Opportunities Fund a.v.1. There are opportunities fund requests in the office for Men’s Lacrosse, Sailing Club, and Fast Pitch Softball. Please check them out during your office hours. b. Organization Re-Registration b.i. D. Palmer moves to enact the following SAF funding guideline for registered student organizations in the 2012 fiscal (2011-2012 school) year: All student organizations who have officially registered with student activities by September 19th at 5:00pm will be able to receive 100% of their allocation. All student organizations who have officially registered with student activities by September 26th at 5:00pm will be able to receive 75% of their allocation. All student organizations who have officially registered with student activities by October 3rd at 5:00pm will be able to receive 50% of their allocation. All student organizations who register thereafter will not be able to receive any portion of their allocation (0%) for the remainder of the 2012 fiscal (2011-2012 school) year. M. Wood seconds. b.i.1. C. Ruth – We should give some space since the re-registration process keeps changing b.i.1.a. The orgs still have until Monday to do it with no penalty b.i.2. Orgs that didn’t re-register were notified through mailbox and email today b.i.3. D. Drake – this seems harsh b.i.4. T. Pierce – Student Activities was going to drop the orgs on Friday b.i.5. T. Pierce – Tuition reimbursements are set up the same way b.i.6. Emails were marked as urgent and sent to everyone b.i.7. Will orgs still be able to register after October 3rd but get no funding? b.i.7.a. It will be up to Student Activities b.i.8. MOTION PASSES X. Committee Reports a.i. Personnel ([email protected]) a.i.1. No report a.ii. Service ([email protected]) a.ii.1. No report a.iii. Judiciary ([email protected]) a.iii.1. Bylaw Revision a.iii.1.a. This bylaw has to be passed right now because of the opening of 1st year elections a.iii.1.a.i. This is due to the confusion of campaigns on social networking sites last year. a.iii.1.b. D. Drake moves to pass bylaw amendment 09132011which strikes out all of Section 2.07 subsection 1 and replaces it with the new subsection 1 as follows: 1) All campaign media involving Michigan Tech property and web services must be removed or ceased by 8:00 am on the first day of the election process. i) Examples of campaign media to be removed/ceased include, but are not limited to, posters, flyers, chalking, and emails. ii) Electronic media that does not involve Michigan Tech web services, such as social networking sites, is permitted as long as it adheres to Section 2.13. S. Rucins seconds. MOTION PASSES a.iv. Elections ([email protected]) a.iv.1. 7 people signed up and 10 more were interested from K-Day. a.iv.2. The meeting is Thursday at 5pm in the Peninsula Room. a.iv.3. S. Noha moves to close 1st year nominations. S. Rucins seconds. MOTION PASSES a.v. Public Relations ([email protected]) a.v.1. K Day a.v.1.a. Many people signed up as interested a.v.1.b. Thanks for working the booth! a.vi. Student Issues ([email protected]) a.vi.1. Emailed about slow computers but Walt Milligan had no idea a.vi.2. Emailed Mike Needham about kiosk and he said we can put whatever we would like on the very top on the opposite sides of the clock a.vi.2.a. Email Mike Wood about any suggestions of what to put on it a.vii. External Affairs ([email protected]) a.vii.1. Prepping for SAM conference Sept 24th XI. USG Liaisons a. Liaisons a.i. GSG a.i.1. Initial report came back from Parking Firm a.i.1.a. Will visit with USG next week a.i.2. This is Colin’s last meeting a.ii. MUB Board a.ii.1. No events for a while a.ii.2. Poster sale is still going to happen eventually, the company is not being very reliable a.iii. IFC a.iii.1. Men’s week – bringing in a nationally known speaker a.iii.2. Panhellenic Council – Greek student of the month a.iii.3. Homecoming court nominations are now open a.iii.4. Alpha Delta Alpha is bringing in anti-hazing speakers a.iv. IRHC a.iv.1. Frisbockey is looking to become a committee a.iv.1.a. Games are going to be Friday, Saturday, and Sunday to hopefully have a better turnout a.iv.2. Broomball is going to reorganize league to put Hillside and Daniel Heights in DHH league a.v. Houghton City Council a.v.1. No report a.vi. Parent’s Fund a.vi.1. Requests for $750 from CSSA and Nosotros. a.vii. Senate a.vii.1. Meeting is next week a.viii. Student Commission a.viii.1. People are satisfied with the computers except with the slowness of the login a.viii.2. There were issues with a few Downtown businesses giving bad services to students and their families during orientation week. a.viii.2.a. Dr. Cook and Dr. Mroz are going to be meeting with the downtown business leaders to casually remind them of Michigan Tech’s impact on the local economy a.viii.3. There was some confusion that Michigan Tech wouldn’t accept credit cards at all. So accounting is going to increase efforts to notify students about policy changes. a.viii.4. A student made a concern that there might be too much money being spent on flowers. a.viii.4.a. Dr. Cook reminded the student that most of the flowers were donated or annuals and they also provide work for students. a.viii.5. Dining services will be opening at 9am on weekends. a.viii.6. Dave Nordstrom invited USG to sit in the skybox for the October 1st hockey game. a.ix. Other Liaisons a.ix.1. None XII. OPEN FLOOR (If you are a visitor and would like to speak- this is your chance!) a. K. Kalenauskas – ASME is looking to put recycle bins for pop cans in the MEEM to pay for ASME functions a.i. Vote of confidence on supporting this on 1st and 2nd floors of MEEM a.i.1. PASSES b. Still looking into selling items paid for by the SAF XIII. CLOSED SESSION XIV. Announcements/ "Remarks for the Good" a. Congratulations to new 3rd year reps Tom Gruber, Lucia Cheeseman, and Reggie Hicks. XV. Adjournment a. B. Baldwin adjourns the meeting at 8:12pm.