1. Event Organiser Details

1. Event organiser details Contact name Name.

Company name Company name.

Invoice address (including post code) Invoice address.

Telephone number Telephone.

Email address Email address.

Purchase Order Number / Reference PO / reference.

2. Event planner – You can plan up to 20 events on this booking form. Please complete the below table to inform us of your requirements. Title of event Room Overall number Additiona (this will be Start Room set up Catering allocated Date of event End time of delegates l ICT displayed on our time requirements required? (PDC office and facilitators required? screen in reception) use) Click here to enter Please 1 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 2 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 3 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 4 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 5 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 6 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 7 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 8 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 9 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 10 Enter date Start time End time No. participants Choose layout Catering title select 11 Click here to enter Enter date Start time End time No. participants Choose layout Catering Please

of 6 Version number 13122017 title select Click here to enter Please 12 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 13 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 14 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 15 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 16 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 17 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 18 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 19 Enter date Start time End time No. participants Choose layout Catering title select Click here to enter Please 20 Enter date Start time End time No. participants Choose layout Catering title select

of 6 Version number 13122017 3. Room hire rates and capacities Our rooms can be presented in a variety of layouts. Each layout has a maximum delegate capacity depending on the layout required. Please see below.

Room Daily rate Standard Even Floor Room R Maximum delegate capacities hourly rate ing dimensions o This varies per room based on the required set up and (in metres) o wee m kend s Any 8 hour Between hour q period between 7:30am and ly u 7:30am and 6:30pm 6:30pm Monday Monday to Rate ar to Friday. Thursday and e 5pm on Friday. After m 6:30p et m Mond re Cabar Horse Cabaret ay to, s Chairs only et Horse shoe one shoe Boardroom Interview one Thurs two two day, m after 5pm ² Friday and at weeke nds 1 £13 G04 £580.00 £90.00 Ground 17.2 x 10.5 8 170 96 78 32 60 42 5+ Main Hall 5.00 0 £90. 7 101 £375.00 £60.00 First 11.4 x 6.5 50 50 36 26 36 32 5+ 00 4 5 £67. 103 £300.00 £45.00 First 9.6 x 5.9 6. 30 24 24 20 20 20 5+ 50 5 105 £350.00 £52.50 £78. First 13.5 x 5 6 40 32 Not Not available Not 20 5+ 7. availa available Page 3 of 6 Version number 13122017 00 5 ble 5 £78. 107 £350.00 £52.50 First 9.6 x 6.1 8. 35 30 24 18 20 20 5+ 00 5 £10 9 205 £450.00 £67.50 Second 14.7 x 6.6 70 60 54 30 38 36 5+ 0.00 7 £60. 3 Not 206 £280.00 £40.00 Second 7 x 5 20 12 availa 12 16 16 5+ 00 5 ble 5 207 £10 Apple Mac £450.00 £67.50 Second 9.6 x 6.1 8. Fixed IT suite set up only – max 15 0.00 Suite 5 £10 8 Café Not available Not available Ground 12.8 x 6.4 Café style setup only – max 48 0.00 2

of 6 Version number 13122017 Below is a visual guide to the range of layouts we offer. These are not based on room capacities.

Chairs only Boardroom

Cabaret one Cabaret two

Horse shoe one Horse shoe two Interview

of 6 Version number 13122017 4. Our rooms are equipped with  Audio-visual and ICT equipment. This includes a computer linked to an interactive smart board, projector and speakers.  Flipchart stand, with flipchart paper and pens.  Heating and air-conditioning controls.

In addition you we can arrange a:  Hand-held microphone for use in the main hall (room G04).  USB presentation clicker.

5. On site café All visitors can access our on-site café between 8am and 3pm to purchase a selection of hot and cold drinks and food (term time only).

6. Catering Catering can be arranged to meet your event requirements by our in-house catering service, who offer a range of hot and cold drinks and food.

If you require catering, please select ‘yes’ on the event planner below and we will send you our catering order form.

Please note external caterers can only be used at the PDC if our own provision is unable to provide catering on the date of your event. Clients will need approval from the PDC Business and Marketing Manager. In such circumstance clients will be responsible for arranging their own catering.

7. Parking We can offer car parking to:

 Visitors who are registered blue badge holders.  One dedicated event leader; this can be arranged at the point of booking your event.

Visitors without a registered blue badge or without prior agreement to park will be turned away. It is the responsibility of the event organiser to inform their invited guests of our parking procedure.

8. Cancellation policy Event cancellations received within 72 hours of the event start time will be subject to the full hire fee. Cancellations made before this time will not be charged. All cancellations should be made in writing by emailing [email protected]

of 6 Version number 13122017