Administrator Assembly Minutes

Administrator Assembly Minutes Monday, August 21, 2006 4:00 p.m. Riley 201

The meeting was called to order at 4:04 pm by Dan Fergueson, Chair of the Administrator Leadership Council.

Introductions of new administrators Anne Hardin Ballard introduced Alyssa Belsome-Brenes, Americorps Service Coordinator. Dave Hansen introduced Katee Keen, Area Director/Clubs & Activities. Dave also updated the assembly on the following changes; Dawn Williamson, from part time to full time as a counselor in the Counseling Center and Christine Ries from Temporary Wellness Coordinator to Coordinator of Health Promotion & Student Wellness. Kate Bemis introduced Charlotte Allen, Assistant Technology Administrator, in DCE. Charlotte was a nonexempt employee with DCE prior to the change. Dr. Hellie introduced Paul Aslanian, Interim Vice President for Finance and Administration. Paul will be on campus one week per month and also available through phone and email. Bruce Wyatt introduced Jodi Kilcup, Assistant Vice President of College Relations. Lindsay Skog informed the assembly that Sam Loftin was the new Assistant Director of Academic Advising. Sam was unable to attend the meeting.

A closer look None

Committee reports: Professional Development Task Group— No report

Compensation Committee— No Report

Handbook Committee— Jonathan Pierce reported the handbook committee had met this summer to update vacation policy changes, correct erroneous data and bad links including names and phone numbers for various departments.

Social Task Group— Dave Hansen reminded the assembly of the monthly breakfasts held on the second Wednesday of each month. The next one is set for September 13th at the Get Away Restaurant.

Planning Council— No Report

ALC— Dan Fergueson reported that the ALC elected new officers. They are; Dan Fergueson, Chair; Rick Carruth, Chair Elect and Cindy Homestead, Secretary.

Reports: Email Migration – Irv Wiswall Irv reported that there are two phases in the email migration. Phase one is complete with the transfer of the old email server onto the new. People having problems with their mail configuration should contact the support desk for help. Phase two is the migration from Mulberry to Microsoft Entourage or Outlook. Construction Update – John Hall John reported the summer has been very busy for construction with approximately 12 million dollars being spent. He has a list of all construction done. If anyone is interested in seeing it, please contact him. John thanked everyone who ‘lives at Melrose’ for their patience and understanding during the remodel of the Ice Auditorium. Lou Tarnay reported the sandwich shop in Dillin is complete as are the new dorms. The music building has received a temporary occupancy permit and has begun moving in. Some of the new parking lots have been completed and the other will be done soon. Work on expanding the Bookstore is complete as well as the new Faculty/Staff lounge located in Riley. The bidding phase on the new TV channel building, near Albertson’s, has begun. Although this will not belong to Linfield, Linfield students will be attending classes there and using the facilities.

Orientation Update – Dan Preston Orientation will be held Friday, August 25th through Tuesday; August 29th. Classes begin on August 30th. Dan handed out orientation schedules. He reported there will be 460 freshmen this year and a total of 1750 students.

Housing Update – Dave Hansen Dave reported we were able to house all students. The two new dorms, Elkinton Hall and Terrell Hall, are finished. Dave also reported that we housed 123 students this summer.

President’s Inauguration – Shaik Ismail Shaik reported the ceremony is set for Friday, March 2nd, with a week-long celebration preceding that day. During that week, the focus will be on programs and presentations that showcase the academic strengths of the college. The Committee is also working on the exact wording of a theme. The President would like the theme to focus on concepts that touch upon internationalization/globalization. Hence, some of the presentations, panel discussions and programs will dovetail this general theme. A focus on "global health" will augment the all- campus book, Mountains Beyond Mountains by Tracy Kidder (who is scheduled to give a public talk on March 1st). Other foci might include "environmental awareness" (specifically, the issue of global warming which is highlighted in the new Al Gore movie), "preparing students for a global economy/polity." All administrators are encouraged to send ideas to the Co-Chairs and to participate fully in the inaugural celebration.

Old business None

New business None

For the good of the order Kate Bemis reported that the Upward Bound Food & Clothing drive was very successful. Also successful was the Garage Sale which netted $1800.00. These funds will help purchase books for college bound students. Anyone interested in helping next year, please contact Kate or Madeline Jepson. Dave Hansen announced the birth of Graceanne Virginia Mackay, daughter of Jeff and Kristi Mackay, on August 16, 2006. Dave also announced the birth of Conner Scott Perry, grandson of Scott & Cathy Carnahan. Dave announced the annual Fall Gathering will be held on September 8th. Pirates of the Caribbean will be the theme. Dan Preston announced that Linfield College, for the sixth consecutive year, was named the number one college in the west by U.S. News and World Reports for undergraduate comprehensive colleges. Linfield was also named “One of the Best” colleges in the west by the Princeton Review. Golf Digest listed Linfield College in fourth place in the category of Academics First for Men behind Princeton, Yale and Trinity but ahead of Harvard. JP Bierly reported the brochures for the Linfield Chamber Orchestra have been mailed. Anyone who would like one can email [email protected]. There will be a concert November 3, 2006. Janet Gifford from the Portland Campus reported Loveridge hall has been under construction and will be done in two weeks. She also reported advertising on twenty radio stations for DCE. Let her know if you hear them! They are targeting 28 to 42 year old adults. Dan Fergueson reminded everyone to post their events on the online calendar. You can email Dan your event.

Reminder: Next meeting Monday, September 18, 2006, 4:00 PM Riley 201

The meeting was adjourned at 5:00 PM

Respectfully submitted, Cindy Homestead Secretary August 22, 2006 ADMINISTRATOR ELECTIONS Spring 2006

Nominations for the following vacancies will close at the end of the Administrator Assembly meeting on Monday, April 17. The vacancies are to be filled through an e-mail ballot beginning Tuesday, April 18 and ending Friday, May 12 at 1 pm. Nominations should be sent to [email protected]

ADMINISTRATOR COMMITTEES

To be recommended for appointment by the president:

Administrator Compensation Committee 2 vacancies (2-year terms) Aaron DeClerk, Paula Gunder and Gordon Kroemer continuing

Information Technology Advisory Committee No vacancies in 2006 Joyce Savage and Jay Smith continuing

To be elected by the Administrator Assembly:

Administrator Leadership Council 2 vacancies for one-year terms 3 vacancies for two-year terms Cindy Homestead continuing

Administrator Handbook Committee 2 vacancies (2-year terms) Joanne DeMay and Jonathan Pierce continuing

Administrator Professional Development Task Group 3 vacancies (2-year terms) Eileen Dowty and Joyce Savage continuing

Administrator Social Task Group 3 vacancies (2-year terms) Elaine Burke and Dave Hansen continuing

ADMINISTRATOR REPRESENTATIVES TO COLLEGE STANDING COMMITTEES (with administrator appointments)

Budget Advisory Committee No vacancies in 2006 Jonathan Pierce continuing

Safety Committee 1 vacancy Mike Dressel and Gordon Kroemer (both ex officio) continuing