Meeting Chaired by Shri.K.R Vinothu, Port Officer, Allappuzha

MINUTES OF THE COASTAL SHIPPING PROJECT IMPLEMENTATION AND MONITORING COMMITTEE MEETING HELD IN THE CHAMBER OF THE MANAGING DIRECTOR, KERALA STATE MARITIME DEVELOPMENT CORPORATION LIMITED, KOCHI – 16 ON 23.03.2013 AT 11 30 AM

Meeting chaired by Shri.K.R Vinothu, Port Officer, Allappuzha

PRESENT

1. Capt. Abraham V Kuriakose, Port Officer, Kozhikode

2. Shri. Bijoy Aleyas, Registering Authority

3. Capt. Aswani Prathap. K, Port Officer, Kollam

4. Shri. K.R Vinothu, Port Officer, alappuzha

5. Shri. K.K Rajendran, Managing Director, KSMDCL

6. Shri. V.V Prasad, Port Conservator

7. Capt.Binuvarghese ,Chief examiner

Pers Present Status on Sl. No Issues discussed Decision taken Date of completion doin g Sanctions from The government for Proposals have already been forwarded Gove 1 providing Rebate in Awaiting Awaiting to Government. rnm Port Dues and Ship ent Building Subsidy. 2 For availing cargo- To fill and forward the application in the Stak Immediate e hold Awaiting ers (Ship own ers, subsidy to Stake Carg holders (Ship owners, o prescribed format Cargo owners and own disponent owners) ers and disp onen t own ers) Providing Sales Port Letter issued to Check-Post in the Offic Sales tax dept Immediate 3 ports for hazel free Decided to install Check Post in Ports er, &met the dept domestic cargo Kolla officers movement. m D1- Bid opened Secti &awarding to Container Handling on in M/s Laxmi Tender invited for hiring out of 4 Crane facility in Port Immediate cranes Container Handling Crane in Kollam Port Kollam Port Dire ctor ate HED confirmed Weigh Bridge facility Proposal sent to HED for construction of 5 HED Immediate Will complete in in Kollam Port weigh bridge in Kollam Port 2 months 6 Other infrastructure Immediate action for the Port Immediate Rest room & development in commencement of shipping operation Offic toilet facility er, work pending Kollam Port Kolla m The Wharf strength Purs not adequate, er Study to be Vizhi conducted by Container Handling njam CET The container handling crane could be 7 Crane facility in & Immediate hired locally Vizhinjam Port Port Offic er Kolla m Sri. completed Jaiso n Coastal Shipping Geor service in the Kerala To provide Container Shipping Service in ge, April 2013 coast by M/s. LcL the Port M/s. Logistics Ltd. LcL Logis tics Ltd. Shipment Operation Prepare and give a schedule of service Sri. Immediate In progress of 15000 tonne Cargo of Ship Owners to M/s. English-Indian Jaiso in Vizhinjam Port Company n through coastal Geor shipping project by ge, M/s. English-Indian M/s. Company LcL Logis tics Ltd.

The completed Ship own ers, Incentive benefits to Allow discounts to shipping agents for M/s. shipping agents for transportation of cargos by Ship owners. Lots Within few days. transportation of The Ship owners should send a letter to Ship cargos. the Director of Ports. ping and M/s. Tran sasia D1- LC opening Secti &bank 40t Container on in guarantee in 3 Tender invited for hiring out of 40t 8 Handling Crane Port Immediate weeks Container Handling Crane in the Port facility in the Port Dire ctor ate 9 Labour issues in the Labor issues arising from the trade The Immediate Labour charges Port unions during shipment are out of Distr settled to Rs control of Port department and the ict 190/container same has to be handled by the District Colle in Kollam port Authority and Labour Department. ctor and Labo ur Dep artm ent.

Port Action initiated Offic Other infrastructure Immediate action for the er, Development in Immediate commencement of shipping operation Kozh Kozhikode Port ikod e. Sri. completed Prepare a data form K.R. for Port facilities in Prepare a data form 11.02.13 Vino each Port thu Filling up of the data Do form & filing the Forward the filled up data to the MME -do- 20.02.13 details of the Port – Alappuzha Port Do Filling up of the data offic form & filing the Forward the filled up data to the MME er, 20.02.13 details of the Port – Kolla Vizhinjam Port. m Port Do Filling up of the data offic form & filing the Forward the filled up data to the MME er, 20.02.13 details of the Port – Kolla Kollam Port. m Filling up of the data P.C. Do form & filing the Kodu Forward the filled up data to the MME 20.02.13 details of the Port – ngall Kodungallur Port. ur Port Do Filling up of the data offic form & filing the er, Forward the filled up data to the MME 20.02.13 details of the Port – Kozh Beypore Port. ikod e Port Do Filling up of the data offic form & filing the er, Forward the filled up data to the MME 20.02.13 details of the Port – Kozh Azhikkal Port. ikod e All Do Port Offic ers, Approved list of PC- Cargo owners, Ship Forwarded to MME to publish in the Kodu 01.03.2013 owners and Shipping Port Website ngall agents ur, Purs er- Vizhi njam Prepared List of documents to Forwarded to MME to publish in the PIM be submitted by the 01.03.2013 Port Website C Shipping Agents Fix and publish the Prepared rate/fees for Forwarded to MME to publish in the PIM 01.03.2013 container handling at Port Website C port All Completed Port Offic ers, PC- Number and rate of Forwarded to MME to publish in the Kodu labours engaged in Immediate Port Website ngall Port ur, Purs er- Vizhi njam MD, Tendered KSM &opening on DCL 27/03/13 Hiring or purchasing The committee has ascertained the & 10 Vessels for coastal feasibility of department owned vessel Port Immediate shipping operations. for the project implementation Offic er Kolla m 11 Weigh Bridge facility The committee has ascertained the All Immediate Tender to be in Ports feasibility of hiring Portable/mobile Port invited weigh bridge and decided to get the Offic specification of the same. ers, PC- Kodu ngall ur, Purs er- Vizhi njam & MD KSM DCL The team leader Sri: Prepare and furnish the details of each Port Completed K R Vinothu reported Port in the proforma. offic that the Data form ers/ 25.02.2013 prepared and PCs forwarded to the of Port Officers and all each members of the Port committee to furnish the details. The Managing Completed Director, KSMDC Prepare proposal for hiring out of MD, reported that the MD vessels. KSM 20.02.13 and Port Officer, DC. Kollam visited Mumbai for find out the possibilities of hiring out the Vessels for coastal shipping operations. They pointed out two vessels for this purpose. 1. “Coastal Line” 2. “Sooryamughi” 12 The Port Officer, Meeting with Kozhikode reported Prepare proposal for Ferry/Passenger Port the team in that one passenger, operations. offic April 2013 ferry er, builder/operator Kkd. from Mumbai coming to Calicut to discuss about passenger/Ferry operation – Kozhikode to Kollam or Vizhinjam. Analyzing cost benefit of Cost benefit of incentive Port Officers Ongoing process Action ongoing. incentive scheme as scheme as well as well as coastal Shipping Coastal Shipping project Project in the Kerala has already discussed State. and decision taken by Government and it is also informed to all Cargo owners, Ship owners and desponents . Priority measure to be Those who are Port Officers and MD I Month Action initiated taken for interested in Coastal KSMDCL implementation of shipping operating with Coastal Shipping Project. their own vessels and participated in several meetings conducted by Ports Department. On verification we found that the availability and readiness of ship will be delayed due to the various reasons. Expected delay will not less than 3 months as informal by the groups.

In order to avoid delay in executing the Coastal Shipping programme / activities. Kerala State Maritime Development Corporation Limited shall be able to undertake the trading activities directly by chartering the vessels in India projected figures for 2 vessels identified on charter basis is given below:

a. A container vessel of 160 TEU with gear identified at Bombay with Action by port Dept. chartered rate is Request for immediate around 1.5 lakhs action / day + Taxes, Fuel , Port charges.

b. A bulk carrier which can be converted into a container vessel of 60TEU or it can be operated as a bulk carrier itself with a capacity of 2753 m3 ( Grain capacity) and its charter rate as around Rs.1 Lakh / day + fuel ( 2.7metre/day and 0.3MT /day DO)

In commencing the chartering operation by Kerala State Maritime Development Corporation Limited, the committee is of the opinion that financial assistance may be provided to KSMDCL.

Analyzing total a. On verifying Action initiated infrastructure facilities the basic in each port infrastructure at various minor ports, the top priority may be given for procuring Head Quarters Port container Dept. 1 Month handling crane at Beypore, and Kollam ports b. As a temporary measure hired container handling cranes may be made Head Quarters Port 1 Month available at Dept. Kollam, Beypore ports by the 1st week of April.

Pitless weighing scale may be installed at Beypore, Vizhinjam, Kollam ports.

c. Weigh bridge has to be constructed urgently at Beypore, Kollam and Vizhinjam ports. Preparation of coastal Managing Director, MD, KSMDCL 25 Days Action initiated Shipping feasibility KSMDCL to do the report by a competent necessary feasibility for Chartered Accountant in the operation with Shipping field respect to the current data available for chartering the vessel available. Committee suggested making 20 Days separate calculations for Cochin to Kollam and Cochin to Beypore. MD KSMDCL consulted qualified Chartered Accountants and Logistic support and C&F and necessary inputs collected. Chartering a vessel in the support of a consultant in the field Analysis of expenditure involved in the transport of cargo from Kollam to Cochin through sea and road Comparative study of The committee MD KSMDCL started converted mini bulk suggested to hire a cargo in non – major vessel with crane to port facilitate at all ports till we acquire our own facilities at each port. Possibility study / Bulk cargo available at Port Officer , Beypore 1 Month started analysis of bulk cargo in Beypore port. non – major project Total cargo availability Already discussed and PO Kollam Completed completed in each port details available with Port Officer, Kollam. Status of handling Already evaluated evaluated equipments in each port ‘ End to End’ solution Managing Director, MD, KSMDCL 15 days on confirmation of transportation of KSMDCL will initiate the of vessel arrival cargo at Kollam and action Beypore 13 Pilot service facilities in At present private pilot Directorate of Ports. 1 Month Port officer Kollam given each port services may be TVM. a proposal at HOMC arranged in all operating meeting. ports (Beypore, Kollam & Vizhinjam) either on contract or permanent basis, Director of Ports may take an appropriate decision in this regard. Feasibility of fuel, water Already evaluated Port Officers Completed completed supply at port and anchorage 14 Requirement of tugs for The repair work of one Port Officer, Kollam 1 Month Various meeting held at bringing ships inside the and only one tug KSINC & fund released port and operational available at Kollam, MT as per request of KSINC. crew Padmasree is continuing But the work progress is indefinitely. Urgent very slow same to be  Urgent action action has to be taken addressed at to complete the repair government level work of MT Padmasree along with the delivery of new tug under construction. 15 Channel marking buoys Installation of channel CME Supply &installation by installation in Ports marking buoys at April 2013. Beypore, Kollam, Vizhinjam, Ashtamudi & KDR are still incomplete .To be expedited 16 Customs clearance Status of waving cost Directorate Of Ports. 2 Months Weigh bridge& separate facility in ports recovery charges at TVM room for customs to be Kollam Port is pending provided. with Government. Customs Licence is to be renewed. 17 Coastal shipping Prepared a tender PIMC Completed Action ongoing container vessel tender evaluation sheet evaluation prepared Analyzing and Immediate availability of Directorate of ports, Pos 1 Month Completed empowering all vessel, cranes and and MD KSMDCL weakened segments in providing logistic the project support

The meeting ended at 1330 Hrs

Alappuzha K.R. Vinothu. 23.03.2013 (Team Leader PIMC) Port Officer Alappuzha