POSITION DESCRIPTION

Position Title: [insert title] Classification: Establishment No.: Reporting to title & This position’s line manager establishment / position No.: School/Office: Division: Employment Type: On-going or fixed-term FTE: Full-time (1.0 FTE) or Part-time (0.X FTE) T Context (context of the division and office/school in which the position operates):

Western Sydney University is a major urban university spread over six campuses in Greater Western Sydney, a region of great opportunity, diversity, challenge and growth. The University has a strong connection to Greater Western Sydney, working with its communities and businesses to contribute to the region’s growth. The University is culturally diverse, with 2,500 staff and 40,000 students drawn from Australia and around the world.

The University strategic plan, Securing Success: 2015-2020 Strategic Plan, articulates the University’s values and commitments of being: 1) A Distinctively Student-Centred University; 2) A Research-Led University with Regional, National and Global Impact; 3) A Unique Learning Experience that is Innovative, Flexible and Responsive; 4) An Expanding International Reach and Reputation; 5) A Leading Advocate and Champion for the Greater Western Sydney Region and its People; 6) A Dynamic and Innovative Culture that Secures Success.

The above introductory paragraphs are to be included in all Western Sydney University position descriptions:

Add a description of the organisational work unit, how it fits within the wider University, its strategic outcomes etc.  Division  School/Office  Organisational work unit

Position Purpose (brief statement outlining why the role exists):

Summarise the overall purpose of the role – including the position’s overall importance to the University

Dimensions (these relate to the scope of the role):

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Number of direct reports: Titles of direct reports: Positions reporting to this position Number of indirect reports: Number of positions under control of this position not reporting directly to it

Accountabilities Major Responsibilities (ways to measure success of major responsibilities) 1. Summarises the overall objectives of the position  For each major responsibility, state the way in which the position’s manager/the University will measure success – see guidelines on how these should be represented. Need to ensure that they are not worded as responsibilities but have some form of measure or tracking.

2. The major objectives of the position and what methods are used to achieve these objectives

3. Degree of importance of each major responsibility in relation to the position

4. Expected major work outcomes expected

For Academic Positions Level D and above; For Professional Staff HEW 10 and above:

Leadership  Inspire and energise staff to work collaboratively within and beyond School/Division to ensure agreed processes are adhered to within defined service levels.  Proactively promote the sharing of knowledge and drive continual service improvement.  Lead their team with a focus on effective development and deployment of skills to maximise customer satisfaction and operational outputs.

Management  Proactively support team members to help shape their personal and professional development using appropriate coaching and mentoring techniques, training, participation in development opportunities aligned to their role and development plan in accordance with University policy.  Monitor and manage the performance of the team and proactively seek out opportunities for Page 2 of 6 Western Sydney University POSITION DESCRIPTION

continuous quality improvement – including service and/or process redesign where needed.  Manage for excellent performance, using effective mechanisms for performance measurement and resolving issues via appropriate processes in accordance with University policy.  Manage relevant administrative processes including team/project budgets, procurement processes and recruitment.

Work Health & All staff are required to: Safety Insert applicable WH&S statements from table provided in the University’s ‘Guidelines for Requirements Writing Position Descriptions’.

Supervisory This position holds formal supervisory responsibilities. As a supervisor, this position will Expectations undertake and be responsible and accountable for:

 Ensuring all direct reports have completed all Mandatory training as specified in the staff member’s Position Description within 3 weeks of commencement at the University and refreshed every two years. (e.g. WHS Modules 1, 2, 3 and 4; EEO Online).  Probation periods being monitored and the online process is completed for each direct report and deadlines are strictly adhered to  When supervising Professional Staff, ensuring direct reports accurately complete and submit their online timesheets in a timely manner and that all timesheets are approved within three days of the end of each flexitime settlement period.  Ensuring an annual leave plan is developed and implemented for all direct reports and that annual leave balances are held below 30 days at all times.  Ensuring leave bookings are accurately maintained and submitted in accordance with the Delegations (Administrative) Policy and relevant Staff Agreement/s.  Engaging with direct reports to develop meaningful objectives and ensuring career development plans are registered in the COMPASS online system.  Holding Performance feedback meetings on a regular basis (once per month minimum) with each direct report, and provide feedback in a constructive and timely manner.  Ensuring all delegations and responsibilities are undertaken in accordance with University Policies, Staff Agreements and Delegations.

Academic PD’s Only (as well as the above points, where applicable):

 Ensure that Academic Work Plans are discussed, agreed and implemented in accordance with the Academic Staff Agreement, the University and School’s Work Plan Policies  Discussing, agreeing and managing career development, planning and review in accordance with the Academic Staff Agreement.

University All staff are expected to: Expectations  Contribute to the efficient and effective functioning of their team or work unit in order Page 3 of 6 Western Sydney University POSITION DESCRIPTION

to meet University objectives. This includes demonstrating appropriate and professional workplace behaviours in accordance with the Code of Conduct, providing assistance to team members if required and undertaking other key responsibilities or activities as directed by one’s supervisors;  Participate in the cyclical Career Planning Development Process, which includes an annual review of their performance against agreed operational and performance objectives set in COMPASS;  Perform their responsibilities in a manner which reflects and responds to continuous improvement;  Read, understand and comply with all University policies and procedures;  Undertake risk management and actively support and participate in the risk management processes adopted by the University which include identifying, analysing and evaluating risk that may impact on the University;  Work at and travel between other University campuses from time to time as may be required during the course of employment;  Complete all mandatory training such as WHS and equity and diversity online training modules within the first six weeks of commencement with the University. Your supervisor will check to ensure compliance with this mandatory requirement; and  Demonstrate understanding of the principles of anti-discrimination, staff and student equity, work health and safety and other relevant legislation, and show the willingness and capacity to implement equal employment opportunity and work health and safety plans, policies and programs.

Purpose of Relationship Key Relationships to Position (e.g. to provide direction or advice; to share (can include Committees and organisations) information; to receive direction or advice etc)

Internal (within the University):  The positions this position is expected to give  The nature/purpose of that relationship work directions, and what is the nature of this direction  Positions that review/receive this position’s work output  Positions required to share information, consult, motivate, counsel, train/develop, co- ordinate, provide or seek advice, provide support services etc

External (outside the University):  Key stakeholders this position is expected to  The nature/purpose of that relationship consult, liaise, seek advice, provide/receive input to, or negotiate services with etc

Key Challenges of the Position:

Describe the key challenges, which may include:  Major issues that the position must confront in achieving the specified work output (e.g. need to prioritise, Page 4 of 6 Western Sydney University POSITION DESCRIPTION

changing stakeholder demands, limited resources, need to devise new procedures or implement change)  Type and complexity of the problems that the position will typically face, and how are these best addressed  Variety of problems and level of solutions already available to the position holder (e.g. whether the position has readily available assistance from a supervisor or other staff, documented procedures/ guidelines, precedents, legislation etc)  Creative thinking required to undertake responsibilities  Where the impetus for change originates in relation to the position (e.g. legislation, technology, strategic/business plans, client expectations)  Need to continually keep up-to-date with knowledge and or skills  Level of supervision/autonomy the position requires

Delegations Exercised Recommendations Expected (i.e. decisions within position’s authority, including (i.e. where the position does not have authority to make formal delegations) decision but is to provide input or recommendations)

 Formal delegations the position possesses  Recommendations for decisions or actions the for example HR delegations equivalent to position is expected to make for example Category 6: Finance delegations equivalent recommend policy amendments, recommend to Category 6 responsibilities. payment of accounts/invoices that are then referred to the Officer with Financial delegation for approval.

Mandatory Training Requirements: (training courses that must be completed to meet the inherent requirement of the job or the University’s expectations)

List Mandatory Training which may include:  Undertake Supervisor/Manager Orientation/Induction Training  WHS Online Modules: 1, 2, 3 and 4(Recruitment and Selection  TM1  TRIM  Alesco  FULT – Foundations of University Learning and Teaching

Selection Criteria (including required knowledge, skills and experience for position):

1. List the various essential requirements needed to undertake the effective performance of the position. These requirements will define the qualifications, experience, knowledge, skills and abilities to be applied when undertaking the position from an objective basis on which to assess and applicant’s suitability and performance capability

2. Selection criteria are to be defined, not only in terms of the competency itself, but also the specific level of competence required

3. Selection criteria should describe the requirements of the position itself and not the attributes of the current / recent occupant

4. Selection criteria should be limited to a maximum of 8

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Organisational Chart (required):

(cut and paste diagram here)

Position description approved by: Date position description last reviewed: / /

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