A Corporation under the Laws of the State of New York Founded in the State Capital of New York State
Nu Chapter at Drexel University Constitution and Bylaws
Published by: Nu Chapter Sigma Psi Zeta Sorority, Inc. Drexel University Philadelphia, PA 19104 Last Revision: February 16, 2018
1 Initials or signatures of members indicates approval of document. Document void if missing signatures. The Nu Chapter Constitution and Bylaws
ARTICLE I. Name of the Organization and Headquarters 4 Section 1: Name of the Organization 4 Section 2: Headquarters 4 ARTICLE II. Affiliations and Classifications 5 Section 1: National Affiliations 5 Section 2: Local Affiliations 5 ARTICLE III. Purposes, Aims, and Functions of the Organizations 6 Section 1: Purpose of the Nu Chapter 6 Section 2: Goals of the Nu Chapter 7 Section 3: National Philanthropy 7 Section 4: Meetings of Organization 9 ARTICLE IV. Membership Requirements and Limitations 11 Section 1: Eligibility for Membership 11 Section 2: Requirements of Active Sisters with Positions 14 Section 3: Requirement of Active Sisters without Positions 16 Section 4: Involuntary Inactive Membership Status 16 Section 5: Voluntary Inactive Membership Status 18 Section 6: Alumna Membership Status and Requirements 18 Section 7: Membership Classifications and Designations of Class 19 ARTICLE V. Chapter Responsibilities 20 Section 1: Responsibilities of the Nu Chapter 20 ARTICLE VI. Elections and Voting Procedures for Office 21 Section 1: Eligibility for Office 21 Section 2: Voting Procedure 23
2 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 3: Installation of Officers 24 ARTICLE VII. Officers and Committees 25 Section 1: The Powers and Duties of the Executive Board (E-Bod) 25 Section 2: Duties of the Executive Board of Directors 26 Section 3: The Powers and Responsibilities of the Board of Officers 35 Section 4: Duties of the Chairpersons (Boards of Officers) 36 Section 5: Duties of the Alumni Advisor 46 Section 6: Duties of Committee Members 49 Section 7: Leave of Absence 52 Section 8: Resignation 53 Section 9: Impeachment 54 ARTICLE VIII. Finance 56 Section 1: Funding 56 Section 2: Membership Dues 56 Section 3: Fines 57 Section 4: Reimbursements 58 Section 5: Budget 58 ARTICLE IX. Amendments 58 Section 1: Procedures for Amendments 58 ARTICLE X. Ratification 59 Section 1: Ratifications by the Nu Chapter 59
3 Initials or signatures of members indicates approval of document. Document void if missing signatures.
Nu Chapter Constitution and Bylaws
ARTICLE I. NAME OF ORGANIZATION & HEADQUARTERS
Section 1 Name of the Organization 1. 1.1. The name of this organization shall be Sigma Psi Zeta, or Sigma Psi Zeta Sorority, Inc. 1.2. This organization may be referred to as “SYZ,” “Nu Chapter,” or “Sigma.” 1.3. This organization is also to be referred to as the Nu Chapter of Sigma Psi Zeta Sorority, Inc. at Drexel University (herein referred to as the Nu Chapter).
Section 2 Headquarters 2. 2.1. The principle location of the Nu Chapter shall be located at Drexel University, City of Philadelphia, State of Pennsylvania, in the United States of America.
4 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE II. AFFILIATIONS AND CLASSIFICATIONS
Section 1 National Affiliations 1. 1.1. Sigma Psi Zeta Sorority, Inc. is affiliated with a national-level Greek Council – the National Asian Pacific American Pan-Hellenic Association (NAPAPA). 1.2. As the Nu Chapter, we shall abide by all provisions and regulations set forth by the Nu Chapter Constitution and Bylaws and the Nu Chapter Code of Conduct. 1.3. In addition, the Nu Chapter shall abide by all decisions set forth by the overlying structures of Sigma Psi Zeta Sorority, Inc. – the Executive Board of Directors, Judicial Board, and Council Representatives.
Section 2 Local Affiliations 2. 2.1. The Nu Chapter of Sigma Psi Zeta Sorority, Inc. may choose to affiliate with a localized Greek Council or Asian/Pacific Islander Student Organization Council within Drexel University 1.1.1. The Nu Chapter’s organizational advisor and/or Drexel University’s Greek Affairs Advisor may advise the local organization of the most feasible affiliation solution to incorporate within the University’s organizational structure.
5 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE III. PURPOSES, AIMS, AND FUNCTIONS OF THE
ORGANIZATION
Section 1 Purpose of Nu Chapter 1. 1.1. To serve Drexel University by providing a sorority devoted to promoting women’s empowerment
1.2. To educate non-Asians and bring awareness and understanding of the Asian/Asian American culture and heritage
1.3. To engage in educational, social, cultural, and community service activities
1.4. To advocate for the human rights of women in a contemporary society
1.5. To work in collaboration with other fellow Greek and non-Greek organizations to serve and benefit the Drexel community and community-at-large through philanthropic efforts and activities
1.6. To foster leadership skills and develop social awareness
1.7. To promote individuality and diversity within both our membership and Greek Life as a whole
1.8. To recognize and to encourage education of the achievements, struggles, interests and identity of Asians and Asian-Americans
1.9. To serve academic communities with options for multiculturalism
6 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 2 Goals of the Nu Chapter 2.
2.1. To impress upon its member the true significance of sisterly relationships and perpetuate friendship among peers
2.2. To achieve unity among women, and instill a sense of camaraderie within our membership
2.3. To develop and strengthen the character of its members, and promote within its members the core principles and purposes, and preserve the ideals upon which the Sorority was founded
2.4. To instill good citizenship
2.5. To challenge and inspire women to maintain optimal levels of integrity and activism
2.6. To enhance members’ academic careers and commitment to academic excellence
2.7. To act as a network resource for professional and personal developmental growth
2.8. To develop leadership skills among sisters
2.9. To be established as a non-profit organization
Section 3 National Philanthropy 3.
3.1. In accordance with the National Constitution of Sigma Psi Zeta Sorority, Inc., the Nu Chapter adopts the National Philanthropy – to
7 Initials or signatures of members indicates approval of document. Document void if missing signatures. combat violence against women in its varied forms. This includes, but is not, by any means, limited to the following:
3.1.1. Rape
3.1.2. Incest
3.1.3. Domestic Violence
3.1.4. Sexual Assault
3.1.5. Stalking
3.1.6. Child Abuse
3.1.7. Harassment
3.1.8. Spousal Abuse
3.2. Through our combined individual and group effects, we have demonstrated a commitment to education and Asian unity. Any kind of physical, emotional, or mental duress constitutes violence. To educate and inform ourselves and our communities, Sigma Psi Zeta takes a preventative and pro-active stance where violence against women is concerned, rather than simply provide philanthropic support.
3.3. We accomplish our National Philanthropy by:
3.3.1. Volunteering our time to domestic violence shelters
3.3.2. Sponsoring or attending conferences and meetings that empower women’s rights
8 Initials or signatures of members indicates approval of document. Document void if missing signatures. 3.3.3. Lending our ears to women that need this specific type of support and seeking help for them
3.3.4. Helping to stop violence against women refugees and asylum-seekers
3.3.5. Advocating for political causes that affect such demographics
3.3.6. Attending and hosting self-defense workshops and classes
3.3.7. Collaborating artistically and educationally with other women-of-color
3.3.8. Donating proceeds of activities to organizations that support this same cause
3.3.9. Obtaining organizational membership to human rights organizations
3.4. The Nu Chapter shall adopt a local community service project in relation to the National Philanthropy.
Section 4 Meetings of Organization 4.
4.1. Active sisters of the Nu Chapter shall meet on a weekly basis.
4.2. The time and place of meeting shall be set at the beginning of each term to best accommodate the schedules of the active sisters.
9 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.3. Notices for meetings shall be sent to each officer forty-eight (48) hours in advance by the Nu Chapter Secretary and the Nu Chapter Vice President dependent upon which sisters are meeting.
4.4. Any Nu Chapter Executive Board official may call an emergency meeting with twenty-four (24) hour-prior notification.
4.5. Nu Chapter General meetings shall be held weekly.
4.6. The Nu Chapter President shall preside over the General meetings.
4.7. The Nu Chapter Secretary shall take attendance, review past meeting minutes, and record meeting minutes for each General and Executive Board meetings. Meeting minutes from each Chairpersons’ meeting shall be recorded by the Vice President.
4.8. During the Nu Chapter General meeting, each Executive and Chair Board member shall present a report and update, and if necessary voting shall take place. Time will be allotted at the conclusion of each meeting for sisters to voice any questions or issues of concern.
4.9. In voting situations where some Executive Board members are not present, a quorum is defined by the presence of a 4/5 (80%) of the Executive Board.
4.10. A Sister is excused from a meeting if notice is given to the President and Secretary (for a General or Executive Board meeting) or the Vice President (for a Chairpersons’ meeting) at least twenty-four (24) hours before the meeting time. She must also provide an officer update for her position before her absence can be excused.
10 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.10.1. Any active sister cannot miss more than the minimum number of meetings as stated in Article IV, Section 2.3.
4.1 Sisters will be counted as late if arrived after fifteen (15) minutes since the start of the meeting.
4.1.1 An accumulation of two (2) latenesses is equal to an absence.
4.1.2 Any sisters that arrive after fifteen (15) minutes since the start of the meeting will be counted as an unexcused absence.
ARTICLE IV. MEMBERSHIP REQUIREMENTS AND LIMITATIONS
Section 1 Eligibility for Membership 1. 1.1. All female undergraduate students of Drexel University are eligible for membership.
1.2. Sigma Psi Zeta Sorority, Inc. does not discriminate on the basis of race, color, religion, age, physical disability, ethnic background, sexual orientation, creed, or national origin.
1.3. Further provided, that no women shall be elected to membership who is a member of another general national college Sorority, sorority, Fraternity, or fraternity.
11 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.4. The limitation state in Article IV, Section 1.3 is waived when this individual is a member of an honorary society or a pre-professional fraternity, service, or association. Limitations of membership to a small, selective group of women, and the exclusion of men from membership are deemed to be consistent with the purposes for which Sigma Psi Zeta Sorority, Inc. was founded as described herein.
1.5. Such limitations is further intended to foster and develop family-like ties of sisterhood comparable to those existing in members’ families, members’ collegial, social, and emotional development, members’ academic commitment, organizational relationships, and adherence to the conduct of members’ lives consistent with the principles, values, and teachings of the Rituals.
1.6. If the candidate is a continuing student or transfer student, she must meet the minimum GPA requirement of 2.7 on a 4.0 scale.
1.7. No member of the Sorority shall belong to any society, club, or organization that is inconsistent or conflicts with the principles and objectives of Sigma Psi Zeta Sorority, Inc.
1.8. All participants must partake in a rush period in order to become acquainted with the sisters and the organization of Sigma Psi Zeta Sorority, Inc. before they are eligible for membership.
1.8.1. Rush period requirements to be eligible for an interview:
1.8.1.1. One (1) General Interest Meeting (GIM)
1.8.1.2. Two (2) Recruitment Events
12 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.8.1.3. During the rush period, any interest or sister attending a rush event should not be intoxicated or under the influence of any substance. If this occurs, the student of interest will not be selected to join the New Member Education Process. If this incidence involves a sister, she will be brought before the Nu Chapter Judicial Board as stated in the Nu Chapter Code of Conduct (please refer to Appendix A).
1.9. Interests shall be interviewed and selected by at least two-thirds (2/3) of the sisters present at the interviews.
1.10. All those eligible for membership will be required to complete a New Member Education Program in which, each individual will learn the following which shall include but no limited to:
1.10.1. The importance of Asian/Asian-American heritage and culture
1.10.2. The various aspects of Greek Life
1.10.3. The history of Sigma Psi Zeta Sorority, Inc.
1.10.4. Sisterhood
1.10.5. Leadership
1.10.6. Philanthropy
1.10.7. Community Service
1.11. All intake members shall pay the annual National intake member fee that is given to all Charters and Chapters, with the purpose of
13 Initials or signatures of members indicates approval of document. Document void if missing signatures. offsetting expenses incurred by the Nu Chapter for the New Member Education Program. Any amount that is left over is returned to the intake member in the form of opportunities and supplies (e.g. events, workshops, supplies).
Section 2 Requirement of Active Sisters with Positions 2.
2.1. Active sisters are those sisters who have been initiated by or officially affiliated with Nu Chapter while they are students at Drexel University, serving as host to the Chapter.
2.1.1. Neophytes are required to be active for a minimum of two (2) terms immediately following initiation unless there are academic/enrollment reasons. If Neophytes are below a 2.6, they may choose to voluntarily go inactive for one or the two terms, but must be active for at least two (2) terms afterwards.
2.1.2. Neophytes may take a little sister; however, older, active sisters have priority.
2.2. Active sisters shall attend all mandatory meetings as required by her position. She shall attend at least the minimum number of:
2.2.1. Community service activities – 5 hours per term one (1) event per term
2.2.1.1.For every hour missed of the required 5 per term, a fee of $2 will be charged.
2.2.2. Cultural/Educational events – one (1) event per term
14 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.2.3. Social Events – one (1) event per term
2.2.4. Sisterhood Events – one (1) event per term
2.2.5. Greek Week Events – five (5) events per year
2.2.6. Rush Events – One (1) GIM and 60% attendance of events, one being a community service event. If the active sister does not fulfill these requirements, the active sister is not permitted to interact with the intake members.
2.2.7. Intake Functions – as indicated by the Program Educator
2.3. Active sisters shall not miss more than two (2) meetings of any type per term, except Summer term. These meetings must also not be consecutive. Absences beyond the maximum amount indicated will result in a fine and possible inactive probationary status as reviewed by the Nu Chapter Judicial Board.
2.3.1. Active sisters shall not miss more than one (1) meeting of any type during Summer Term.
2.3.1.1. Unless excused by the Executive Board, fines of $10 will be given per excess absence.
2.4. Active members of Sigma Psi Zeta Sorority, Inc. shall pay all required dues, as well as abide by the laws set forth by the Nu Chapter and National Board of Directors of Sigma Psi Zeta Sorority, Inc.
2.4.1. If there are overdue payments for more than one term, then the member must meet with the President and Treasurer to
15 Initials or signatures of members indicates approval of document. Document void if missing signatures. discuss solutions (ex. a payment plan, extra volunteering, or fundraising).
2.5. Once a sister commits to being active and has received a position for the quarter that her active status will do into effect, she cannot go inactive unless she provides a valid excuse that is approved by the Executive Board.
2.6. An active sister that has committed to a position but has not fulfilled her duties for the position may also be approached by the executive board to discuss continuation of her position and active status.
Section 3 Requirements of Active Sisters without Positions 3.
3.1. Active sisters without positions are subjected to the requirements outlined in Article IV: Sections 2.1, 2.2, 2.3, 2.4, 2.5, and 2.6.
3.2. Active sisters who do not hold positions must participate in a committee (e.g. Chapter Achievement Plan, Constitution, etc).
Section 4 Involuntary Inactive Membership Status 4.
4.1. Involuntary inactive status shall be given to those sisters who are on Drexel University’s academic probation and to those who do not meet the National requirement of a 2.6 GPA.
4.2. Probationary/Suspended sisters as determined by the Nu Chapter Judicial Board or by Drexel University will be given involuntary inactive status.
16 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.3. Involuntary inactive members shall not be obligated to fulfill any requirements of set forth by the Nu Chapter or by Sigma Psi Zeta Sorority, Inc. with the exception of one (1) general meeting per month and library/study hours.
4.3.1. If involuntary inactive members are unable to attend one (1) general meeting, they must meet with the Executive Board or President one-on-one .
4.3.2. Involuntary inactive members are permitted to attend 1-2 rush events as long as the President, PE, and PEA have reviewed her class, work, and exam schedule and have ensured that the member’s attendance at the rush event will not affect her academics.
4.3.3. Interactions with intake members and attendance at intake meetings are as directed by the Program Educator.
4.4. Involuntary inactive sisters do not have the right to vote. The only exception is for those sisters on Academic Probation who have shown progress in improving her grade to the standard set above in Section 1.6; this sister may participate in elections and vote as long as her GPA has met the National requirement of 2.6.
4.5. Involuntary inactive sisters may not hold Executive Board positions on the National or Local level.
4.6. Sisters with involuntary inactive status are not allowed to hold any committee positions on a National or Local level.
17 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.7. Involuntary inactive sisters cannot take a little sisters or god sisters in any National or Local intake class.
4.8. National and Chapter dues must still be paid.
Section 5 Voluntary Inactive Membership Status 5.
5.1. Voluntary inactive status may only be granted to those who have been active sisters for the duration for two (2) terms. She may remain inactive for no longer than two (2) consecutive terms; otherwise, her membership status will be reviewed by the Judicial Board and put to vote.
5.2. Sisters with voluntary inactive status are subjected to the requirements outlined above in Article IV.
Section 6 Alumna Membership and Sister-at-Large Status and Requirements 6.
6.1. Alumna Sisters are those who are no longer student members at Drexel University where they were initiated in or affiliated through. Becoming alumna of the Nu Chapter may only be achieved by graduation via a bachelor’s degree.
6.2. Only alumnae member in good standing are eligible to become officers of any alumnae chapter and alumnae board, or hold a position within the National Governance.
18 Initials or signatures of members indicates approval of document. Document void if missing signatures. 6.2.1. A sister in good standing is one who is not financially indebted to their undergraduate charter/chapter or the National Governance.
6.3. Sisters transferring from Drexel University where no chapter/charter exists at the school in which the sister has transferred to, will be given a sister-at-large status.
6.3.1. Sisters may not attend any Nu Chapter meetings unless permission is requested and granted by the general membership of the Nu Chapter.
6.3.2. Although these sisters are not required to meet any of the requirements stated in the Nu Chapter Constitution and Bylaws, she is welcomed to attend any Nu Chapter event.
6.3.3. Sisters-at-large may take a local little sister if their GPA meets the GPA requirement at the school they become a sister at, a 2.6. She must also attend the same amount of rush events and functions required by actives. She may take a National little sister or god sister if granted permission by the Program Educator of that class.
6.3.4. These sisters may remain sister-at-large until graduation of their present university/college at which time they will be given alumnae status.
Section 7 Membership Classification and Designation of Classes 7.
19 Initials or signatures of members indicates approval of document. Document void if missing signatures. 7.1. Undergraduate classes shall be designated by the Greek Alphabet in alphabetical order of initiation into the National Sorority.
7.2. All classes of Sigma Psi Zeta Sorority, Inc. are considered to be “Sigma” chapters/charters, and for this reason, designation of the letter “Sigma” or beginning with the letter “Sigma” (i.e. “Sigma Epsilon,” “Sigma Lambda,” or “Sigma Chi”) is never to be used.
7.3. In the express situation in which a class is dropped/drops, the name of that class will not be passed onto the next intake class.
ARTICLE V. CHAPTER RESPONSIBILITIES
Section 1 Responsibilities of Nu Chapter 1. 1.1. standard shall exceed 2.6 on a 4.0 The minimum grade point average scale (or its equivalent), and this minimum GPA standard shall be established no later than the last month of the Fall and Spring terms.
1.2. Further, the Nu Chapter will notify Drexel University of any changes in its minimum GPA standard.
1.3. An undergraduate member of the Nu Chapter with a grade point average below 2.6 on a 4.0 scale for one term shall receive a written warning from the Chapter and put on academic probation from the sorority.
1.4. All Program Educator and Program Educator Assistants of the Nu Chapter must complete, every year, a training session on Risk
20 Initials or signatures of members indicates approval of document. Document void if missing signatures. Management and Hazing, which is conducted by a National Chapter Director.
1.5. Any sister wishing to hold the position of Program Educator must attend the Program Education Workshop hosted by the National Chapter Directors. The Program Educator Assistant is highly recommended to attend the Program Educator Workshop as well.
1.6. The Chapter must conduct a Risk Management orientation session, and execute membership agreements with all sisters and new members.
1.7. The Chapter President and Vice President must review and sign the “Annual Sorority Contact” by the first week of the Fall Term.
1.8. The Nu Chapter must follow all codes of conduct as set by the Nu Chapter, National Board of Directors of Sigma Psi Zeta Sorority, Inc. and Drexel University.
1.9. The Nu Chapter must maintain relations with a faculty advisor of Drexel University.
ARTICLE VI. ELECTIONS AND VOTING PROCEDURES FOR OFFICE
Section 1 Eligibility for Office 1. 1.1. Any member who has paid her dues and is an active sister may run for any Chairpersons’ position.
21 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.2. Executive Board position shall be open to sisters who have been members for at least two terms (half of year).
1.3. Any sisters of the Nu Chapter may make nominations, self or appointed. The sisters must accept or decline the nominations within one (1) week.
1.3.1. Each position, which is to be voted upon, must have at least two (2) nominees.
1.4. The position of Program Educator is opened to only those sisters who have attended a Program Educator Workshop hosted by the Chapter Director(s) of the National Board of Directors.
1.5. Any sister cannot be elected for both President and Program Educator and Treasurer.
1.6. A sister cannot be nominated for President if she is currently holding the position of Multi-cultural Greek Council (MGC) President.
1.7. Any sister can be nominated and elected for the same Executive Board position(s) consecutively and has the right to accept or decline the nomination. Exceptions to this are the following:
1.7.1. Any other questionable situations will be put to vote by the general membership of the Nu Chapter.
1.8. Any sister graduating in the Spring Term may not hold an Executive Board position, with the exception of the Program Educator position.
22 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.9. After election has been completed for the succeeding term, a sister cannot leave her position and go inactive. The only exception is if she provides a valid excuse that is approved by the Executive Board.
Section 2 Election Procedure 2.
2.1. Elections for officers of the Nu Chapter will take place during a General Meeting. The President will set the meeting date at least seven (7) days in advance and one (1) month prior to the new term of office.
2.1.1. Term for officers will last for six (6) months. The only exception is Take Back the Night (TBTN) chair, Greek Week chair, and Rush Chairs.
2.1.2. Nominations for new officers will take place prior to the Fall and Spring terms.
2.2. Each candidate will be allotted three (3) minutes to speak with a minimum of 30 seconds, and two (2) minutes of questioning. This should highlight the skills, qualifications, and any other reasoning of why that sister thinks she is fit for the position; similar to a 30 second elevator pitch. If a sister is elected a position and accepts, she must make a speech for that position; she cannot decline the position on the day of elections.
2.2.1. Speeches will be of utmost integrity. No sister in any way form shall “bad mouth” an opposing sister. If this is to occur, then the sister will no longer be eligible to run for that position.
23 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.3. At the conclusion of all speeches for each position, voting will take place by secret ballot.
2.4. The President, Vice President, and Secretary will tabulate the votes in the company of the present sisters.
2.5. Officers will be elected by majority vote. In the case of a tie, a second election for that position will be held immediately following a conclusion speech.
2.6. Inactive sisters (voluntary or involuntary) will not be allowed to vote. The only exceptions are the following:
2.6.1. Sisters with Academic Probation status who have shown improvement.
2.6.2. Sisters who will be relieved of any probationary period for the upcoming term of office.
2.7. Sisters present at elections will get one (1) full vote, while sisters absent will be allowed half (1/2) of a vote.
Section 3 Installation of Officers 3.
3.1. Each new elected officer is required to partake in a two (2) week training session before being installed. Prior to the start of the terms elected, each new board officer must meet with the previous board officer to discuss important information and updates.
24 Initials or signatures of members indicates approval of document. Document void if missing signatures. ARTICLE VII. OFFICERS AND COMMITTEES
Section 1 The Powers and Duties of the Executive Board (E-Bod) 1.
1.1. The Nu Chapter shall be managed by the Executive Board, which shall consist of no less than Six (6) officers.
1.2. The Executive Board shall be comprised of the following positions:
1.2.1. President
1.2.2. External Vice President
1.2.3. Internal Vice President
1.2.4. Treasurer
1.2.5. Secretary
1.2.6. Program Educator
1.3. The officers are responsible for:
1.3.1. The determination of the application policies, procedures, rules and regulations to administer the management, collection, disbursement, and accounting of fees
1.3.2. The establishment from time to time of appropriate funds and the management thereof
1.3.3. Granting a full report on all questions that may have been under its consideration when so requested by the organization
25 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.3.4. The establishment from time to time of appropriate publications and the management thereof
1.3.5. Knowledge of all Constitutions, Bylaws, secret sessions, and rituals
1.4. The Executive Board shall also serve as the Judicial Board of the Nu Chapter and follow all proceedings as stated in the Nu Chapter Bylaws of the Judicial Governance.
Section 2 Duties of the Executive Board Officers 2.
2.1. The President will serve as the Chief Executive Officer for the Nu Chapter of Sigma Psi Zeta Sorority, Inc. and shall be responsible for all external affairs of the sorority. Operation and executive power shall be vested in the President. Her responsibilities and duties are as follow:
2.1.1. Convene and preside at all Executive Board and General Board meetings
2.1.2. Be responsible for setting the agenda of the Executive and General Board meetings
2.1.3. Oversee the actions of the Executive Board
2.1.4. Serve as the official spokesperson of Sigma Psi Zeta Sorority, Inc. and shall preside over the Nu Chapter
26 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.1.5. Serve as the moderator of the Nu Chapter Judicial Board
2.1.6. Represent the sorority at formal and informal affairs as deemed necessary
2.1.7. Administer and budget the funds of the sorority
2.1.8. Approve all financial activities that require withdrawal from the treasury. If withdrawal is needed, she and the treasurer will co-sign checks.
2.1.9. Delegate appropriate responsibilities to officers who will be able to execute those duties to the best of their abilities
2.1.10. In the case of the absence of the Executive Board, she shall make emergency decisions on their behalf. If a problem arises, the Judicial Board will review the matter and take an appropriate course of action.
2.1.11. Also assume the duties as one of the Council Representatives of the Nu Chapter at National meetings where applicable
2.1.12. Attend all Drexel University Multi-cultural Greek Council (MGC) meetings
2.1.13. The President cannot serve as President of the MGC during her term as President of Nu Chapter
2.1.14. Attend all mandatory meetings set by Drexel University
2.1.15. Minutes should be retyped and copies should be given to the Secretary of the National Board of Directors.
27 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.2. The External Vice President shall serve as the Chief Administrative Officer for the Nu Chapter and shall be responsible for all external operations.
2.2.1. Assist the President in all appropriate matters and be responsible for all administrative tasks outside the Chapter
2.2.2. Be familiar as possible with the duties of the position of the Nu Chapter
2.2.3. Facilitate communication with other chapters and charters, organizations, administrations, or companies on behalf of the President, including:
2.2.3.1 Sigma Psi Zeta National Organization
2.2.3.2 Other chapters and charters of Sigma Psi Zeta
2.2.3.3 Chapters and charters of other Greek life organizations at Drexel University or other areas and schools
2.2.3.4 Other companies or organizations that contact Nu Chapter
2.2.4 Work with the Social Chair to build relationships with other chapters, charters, and organizations
2.2.5 Assume any or all powers, duties, and responsibilities of the President at the President’s request
2.2.6 Work with the Internal Vice President to ensure accuracy and timeliness of programming hours
28 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.2.7 Represent Sigma Psi Zeta and Nu Chapter honorably and professionally at any events and with any form of communication
2.3 The Internal Vice President shall serve as the Chief Administrative Officer for the Nu Chapter and shall be responsible for all internal operations
2.3.1 Assist the President in all appropriate matters and be responsible for all administrative tasks within the Chapter
2.3.2 Be as familiar as possible with the duties of the position
2.3.3 Assume any or all powers, duties, and responsibilities of the President, in case of the President’s absence or at the President’s request
2.3.4 Run and organize the elections and act as the Elections Commissioner under the rules provided herein
2.3.5 Take attendance at all meetings in the case of the Secretary’s absence
2.3.6 Shall head the Constitutions Committee and fulfill all duties outlined in Section 5.3.2.
2.3.7 Responsible for maintaining and filling out programming hours to be submitted to Drexel FSL quarterly and to the National Organization annually
29 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.3.8 Facilitate communication with other chapters and charters, organizations, administration, or companies on behalf of the President, including:
2.3.8.1 Campus organizations at Drexel University or other areas and schools
2.3.8.2 Drexel University administration and departments, including Event Services and Office of Campus Activities
2.3.8.3 Drexel Fraternity and Sorority Life
2.3.9 Ensure the Chapter members are all cooperative and respectful. This includes mediating any internal issues that may arise and maintaining order during Chapter meetings
2.4 The Treasurer shall serve as the Chief Financial Officer for the Nu Chapter and shall be responsible for all fiscal matters regarding the organization. Her duties and responsibilities are as follows:
2.4.1 Keep full and accurate accounts of receipts and disbursements in books to be kept for that purpose
2.4.2 Receive and deposit money and all other valuables of the Sorority, in the name and to the credit of the Sorority, in such depositories as may be designated by the organization
2.4.3 Disburse the sums of the Sorority as may be directed by the officers, taking vouchers for such disbursements
30 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.4.4 Render to the organization and the officers at every board meeting, accounts of all her transactions as Treasurer and of the financial condition of the sorority
2.4.5 Have care and custody of all the funds, securities, and inventory of the organization and shall deposit said funds in the name of the organization in such bank or trust company
2.4.6 When duty authorized, sign and execute all contracts in the name of the organization, when co-signed by the President
2.4.7 Sign all checks, drafts, notes, and orders of payment of money, which shall be duly authorized by the officers and shall be co-sign by the President.
2.4.8 Handle the fund and maintain a complete record of all revenues and expenses
2.4.9 Prepare a financial update report of the current budget at each Executive or General Board meeting
2.4.9.1 If any reason the Treasurer cannot attend the meeting, the report will be given to the President prior to the meeting.
2.4.10 At the end of her term, she shall have an audit of the accounts of the organization, made by three elected officers. She shall present such audit in writing, at which time she shall also present a financial report setting forth in full the financial conditions of the organization.
31 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.4.11 Be in charge of requesting additional funding from, as needed by the Sorority
2.4.12 Prepare a budget for the Sorority and present to the officers for approval at the beginning of her term
2.4.13 Responsible for announcing due dates and deadlines of sister dues, Chapter dues, intake member dues, corporate dues, and other fees
2.4.14 Keep track of those sisters on a payment plan or recommend sisters for a payment plan if they cannot pay any dues or fees in full. This plan is outlined below in Article VIII, Section 2.2.1.
2.5 The Secretary/Historian shall serve as the Chief Information Officer for the Nu Chapter and be responsible for all internal and external documentation and correspondence regarding the organization. She is responsible for the following duties:
2.5.1 Be responsible for an up-to-date sisterhood directory (local chapter’s officers and members) and update as necessary throughout the year. This directory shall act as a roster (alphabetically arranged) containing the names and nicknames, class and chapter, of all persons who are sisters of the Nu Chapter, showing their places of residence, the time when they become a sister, and all pertinent membership information required.
32 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.5.2 Take all accurate meeting minutes at all General and Executive Board meetings. Email the meeting minutes within one (1) week preceding the meeting.
2.5.3 Shall give twenty-four (24) hours notice and reminders to members of the organization concerning weekly meetings, events, and such
2.5.4 Distribute all bills and resolutions as needed be they National or Local documents
2.5.5 Clarify, establish, and separate public from private information regarding the Sorority
2.5.6 Manage all issues of members’ privacy and confidentiality
2.5.7 Keep record of active sisters’ attendance at all meetings. Attendance must be taken by the Secretary at all General and Executive Board meetings. If the Secretary is to be absent at these meetings, she must delegate this responsibility to another sister with prior notice or this responsibility will be given to the Vice President.
2.5.8 Coordinate a monthly calendar of Sigma Psi Zeta Sorority, Inc. events and distribute to all sisters and a calendar of major events to MGC
2.5.9 Attend to the giving and serving of all notices of the Nu Chapter and shall have charge of such books and papers as the Executive Board may direct
33 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.5.10 Must work closely with the Secretary of the Executive Board of Directors
2.6 The Program Educator (PE) shall serve as the Chief Officer of Member Development for the Nu Chapter and shall be responsible for developmental programming, leadership training, and developing standards of the Sorority. She:
2.6.1 Must have attended at least one (1) Program Educator Workshop hosted by the Chapter Director(s) of the National Board of Directors
2.6.2 Provide and produce standardized program activities for the Nu Chapter that can be revised with the consent of the organization. These activities must comply with the standard New Member Education Program of Sigma Psi Zeta Sorority, Inc. as set forth by the National Board of Directors.
2.6.3 Inform all sisters of the intake members’ activities
2.6.4 Clarify ethical decisions or explain the significance of a particular assignment and either set alternatives for its execution, or strike the assignment from the intake program with the Nu Chapter’s consent.
2.6.5 Preside over all intake member functions unless she gives consent to another qualified Program Educator. If the Program Educator is absent, the Program Educator Assistant will preside over that intake member function.
34 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.6.6 Be accessible to the intake members at all times unless otherwise instructed
2.6.7 Update the Chapter Director(s) of the intake members’ progress on a weekly basis
2.6.8 Coordinate and set agendas for membership development activities
2.6.9 Must work closely with the Chapter Director(s) of the National Board of Directors
Section 3 The Powers and Responsibilities of the Board of Officers (Chairpersons/Chairs) 3.
3.1 The Board of Officers is to be comprised of fourteen (16) positions. The number of officers may increase of decrease by a two-third (2/3) vote of the entire Nu Chapter.
3.2 The Board of Officers shall consist of the following chairs:
3.2.1 Community Service
3.2.2 Philanthropy
3.2.3 Fundraising
3.2.4 Cultural/Educational
3.2.5 Social
3.2.6 Internal Sisterhood
35 Initials or signatures of members indicates approval of document. Document void if missing signatures. 3.2.7 Rush
3.2.8 Program Educator Assistant
3.2.9 Web-mistress/Community Relations/Publicity
3.2.10 Academic/Risk Management
3.2.11 Multi-cultural Greek Liaison/Council Representative
3.2.12 Historian
3.2.13 Alumnae Chair
3.2.14 Greek Week
3.2.15 Project Purple Committee
3.2.16 Take Back the Night Committee
Section 4 Duties of the Chairpersons (Board of Officers) 4.
4.1 The Community Service is responsible for finding community service events. She must:
4.1.1 Do research for community service events
4.1.2 Plan additional community service events beside the four (4) mandatory events per year
4.1.3 Be responsible for composing a tentative list or schedule of potential community service events. This shall be presented
nd rd to the sisters by the second (2 ) or third (3 ) week of each new term.
36 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.1.4 Ensure that the Nu Chapter is fulfilling the minimum five (5) hours per sisters per term of community service hours
4.1.5 Update sisters of their logged community service hours at every General Board meeting
4.2 Philanthropy Chair is responsible for fulfilling our philanthropy requirement. She must:
4.2.1 Ensure that the Nu Chapter is fulfilling the minimum number of philanthropic events set by the National Board of Directors as well as help plan and coordinate the mandatory philanthropic events:
4.2.1.1 Fall: Domestic Violence Awareness Month
4.2.1.2 Spring: Sexual Assault Awareness Month
4.2.2 Ensure that the Nu Chapter has philanthropic events that the chapter host, at least one (1) event, every term.
4.2.3 Notify those sisters not meeting the minimum community
th service or philanthropic requirements by the ninth (9 ) week of the term
4.2.4 The Community Service Chair shall determine the appropriate penalties and fees for sisters not meeting community service requirements. Penalty fees for not fulfilling the requirements per individual sister shall be $2 per hour missed of the required 5 hours per term.
37 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.2.5 Attend all domestic violence workshops available on campus and provide updates at meetings
4.3 The Fundraising Chair(s) is responsible for developing ideas and coordinating events for fundraisers to ensure that the account balance of the Nu Chapter is at or above its desired point. Her responsibilities include:
4.3.1 Working closely with the Treasurer of the Nu Chapter to figure out possible expenses an profits and to make sure projected revenues always exceed projected expenses of the term
4.3.2 Researching the guidelines to see what is legitimate and what is not legitimate to sell
4.3.3 Executing fundraising ideas which may come from herself or another sister
4.3.4 Emailing the National list serve about any fundraising activity the Chapter holds
4.3.5 Set a goal of fundraising of $300 per term
4.3.6 Overseeing and ensuring that all active members assist in preparing for and volunteering for fundraisers for a minimum of one (1) hour. Sisters who do not fulfill this requirement are not allowed to attend social events
4.4 The Cultural/Educational Chair is responsible for finding our cultural or educational events or workshops for sisters and intake members to attend or host. Her duties include:
38 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.4.1 Setting up or hosting at least one educational event, seminar, or workshop per term. This event, seminar, or workshop may be in conjunction with another organization
4.4.2 Setting up or hosting at least one cultural event, seminar, or workshop per term. This may also be in conjunction with another organization
4.4.3 Attending at least one educational and one cultural event, seminar, or workshop per term not hosted by the Nu Chapter
4.5 The Social Chair shall serve as the liaison and contact person between Nu Chapter and other Greek and non-Greek organizations. She will also serve as the key contact for all press. She shall:
4.5.1 Be responsible for interacting with other Greek and non-Greek organizations to set up mixers, parties, and other social events
4.5.1.1 A mixer is a closed event involving Sigma Psi Zeta Sorority, Inc. and another recognized organization. The aim is to acquaint ourselves with the members of the other organization(s)
4.5.1.2 A social party is an open event to the public. The aim is to provide a party for the public at a low cost and to promote Sigma Psi Zeta Sorority, Inc.
4.5.2 Organize events and establish a rapport with different organization to promote good relations with other organizations
39 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.5.3 Provide constant interest for strengthening the unity among all organizations and students
4.5.4 Maintain adequate levels of correspondence/communication with other Greek and non-Greek organizations and their respective social and publicity chairs
4.5.5 Be responsible for organizing three (3) social events per term. This may be with either another Greek or non-Greek organization
4.5.6 Contact the Secretary of Nu Chapter to update the monthly calendar of events for events sponsored by other organizations
4.5.7 Be responsible for the distribution of news to the Drexel University community
4.5.8 Ensuring that all events open to the Drexel community are advertised thoroughly
4.5.9 Creating any posters, flyers, or other forms of advertisement for the Nu Chapter as needed. If needed, the Social chair may ask help from another sister
4.5.10 Working closely with the Web-Mistress to ensure that events are correctly publicized through the Nu Chapter website
4.6 The Internal Sisterhood Chair shall serve as the main liaison and contact person between all Nu Chapter sisters. She shall:
4.6.1 Being responsible for organizing at least one (1) sisterhood event per term
40 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.6.2 A sister event or retreat is an event that is to be attended only by Nu Chapter sisters. The purpose of the event or retreat is to strengthen sisterly bonds as well as to build up teamwork
4.6.3 Recording the attendance of sisters of every sisterhood event
4.7 The Rush Chair (s) shall serve as the Chief Officer of Recruitment for the Nu Chapter. She shall be responsible for organizing, coordinating, and hosting expansion (“rush”) events, conducting recruitment workshops. Maintaining rapport and communication with potential members or interests, and communicating standards and requirements of the Sorority to potential members or interests. Her duties include:
4.7.1 Reviewing all prospective membership informational sheets
4.7.2 Being responsible for mass mailings of said rush packets as required or needed
4.7.3 Taking charge of hosting all rush events, meetings, informational session, and events
4.7.4 Ensuring the rush events include at least the required minimum of two (2) general interest meetings, one (1) cultural/educational event, one (1) social event, one (1) philanthropic event, and one (1) community service event
4.7.4.1 Refer to Article IV, Section 2 for rush attendance requirements for interests and sisters
4.7.5 Contacting all prospective members throughout the rush period
41 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.7.6 Keeping track of potential member’s contact information and their requirement for fulfillment
4.7.7 Facilitating interviews for prospective members and supervising the interview process
4.7.8 Making available reports of recruitment events and updates of all applicants at every board meeting
4.7.9 Coordinating all events outside of the rush period specifically for recruitment (e.g. letter day)
4.7.10 Helping to publicize the Nu Chapter’s programs
4.8 The Program Educator Assistant (PEA/PA) shall assist the Program Educator in all duties and matters necessary regarding intake members. She is responsible:
4.8.1 Assisting the Program Educator in any aspect as deemed necessary
4.8.2 Acting in place of the Program Educator in the time of her absence
4.8.3 Update all sisters attending the Chairpersons’ Meeting of the intake members’ progress
4.8.4 Attending a Program Educator Workshop hosted by the Chapter Director(s) of the National Board of Directors
4.9 The Webmistress/Community Relations/Publicity Chair(s) is responsible for updating Nu Chapter ‘s website. She is also responsible for maintaining all of Nu Chapter’s social media, online
42 Initials or signatures of members indicates approval of document. Document void if missing signatures. store, and public relations with any organization outside of the sorority. Her duties include:
4.9.1 Posting up current events and updating the website regularly
4.9.2 Receiving and responding back to e-mails. If she is unable to give a reply, she must direct the e-mail to the appropriate sister
4.9.3 Posting Nu Chapter events on other web pages as deemed necessary
4.9.4 Working closely with other chairs to help in producing flyers for promoting
4.10 The Academic/Risk Management Chair is responsible for helping the sisters of the Nu Chapter to meet the GPA requirement set by the National Board of Directors as well as Drexel University. She is also responsible for educating sisters about the risks of sororities as well as daily risks she may occur in her lifetime. Her duties include:
4.10.1 Schedule study hours for sisters to attend or construct a program for sisters to study together, if necessary
4.10.2 Meet with any sisters on Academic Probation “who would like” to create a study plan
4.10.3 Track the progress of any sisters currently on Academic Probation. This includes working closely with involuntary inactive members to build academic schedules and checking in on academic progress.
43 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.10.4 Host or notify sisters of academic workshops to provide sisters with better study skills
4.10.5 Provide Nu Chapter with a Risk Management Policy. If one already exists, then update this policy as seen fit
4.10.6 Ensure that sisters abide by the Risk Management Policy
4.10.7 Host or attend risk management workshops to provide sisters with a better understanding of safety
4.11 The Multi-Cultural Greek Liaison/Council Representative shall serve as the main liaison between the Nu Chapter and Drexel University’s Greek Affairs Office as well as the Nu Chapter and the National Board of Directors. She shall be responsible for the external condition of the Nu Chapter as well as:
4.11.1 Attending National Board meetings along with the Nu Chapter President. Or she must be present during the on-line National Board meetings
4.11.2 Informing the Nu Chapter of new information, decisions, issues, and concerns discusses at these meetings
4.11.3 Bringing about the issues and concerns evolving in the Nu Chapter
4.11.4 Updating the National Board of the Nu Chapter’s progress
4.11.5 Remaining in constant contact with Drexel University’s Greek Affairs office
44 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.11.6 Keeping the Nu Chapter updated of all requirements and rules set by Drexel University and help ensure that the Nu Chapter is abiding by them
4.11.7 Attending all MGC meetings
4.12 The Historian Chair will serve as the key record keeper of all organizational documents. She is responsible for the following duties:
4.12.1 Maintain and update the Nu Chapter’s “History” with all significant milestones and re-distribute master copies to local organizations when necessary
4.12.2 Maintain, organize, file, and update all photo albums and pictures for the Nu Chapter
4.12.3 Collect and organize all of Nu Chapter’s records, letters, banners, and other such materials to be included in Nu Chapter history. All times will be stored in the Sigma Room. An inventory list shall accompany the contents of the Sigma Room.
4.12.4 Keep copies of each of the Nu Chapter Constitution and Bylaws
4.12.5 Be responsible for bringing a camera to all organizational events
4.13 The Alumnae Chair will serve as the main liaison between the undergraduate sisters of the Nu Chapter and alumni of the Nu Chapter. Her duties include:
45 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.13.1 Coordinate events for undergraduate and alumni sisters to attend
4.13.2 Work closely with the Nu Chapter Alumni Advisor
4.13.3 Inform the undergraduate sisters of any news regarding any alumnae sister and vice versa
4.13.4 Be held responsible for creating, editing, and distributing the Nu Chapter Nus-letter
4.13.5 Send reminder emails about events that Nu Chapter undergraduate sisters are hosting
4.14 The Greek Week Chapter (s) will serve as the main liaison between the active sisters of the Nu Chapter and Greek Organizations on Drexel Campus as well as the Office of Fraternity and Sorority Life on Drexel University Campus. Her duties include:
4.14.1 Being responsible for all events and planning in preparation for and during Greek Week Competition on Drexel Campus
4.14.2 Communicating with other Greek Organizations on campus and establishing a rapport with them and the Office of Fraternity and Sorority Life during Greek Week Competitions
4.14.3 Recording and keeping track of all attendance of active sisters of every Greek Week events
46 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.14.3.1 Active Sisters are required to participate and attend at least five (5) events during the time of Greek Week Competition
4.14.3.2 Supporting an event will only count as participation IF there are enough players and supporters are to stay as long as the players.
4.14.3.3 Failure to do so requires a fine of $5 per missed event in which the sister will pay to the Treasury
4.14.4 Organizing time and schedule for any necessary preparation time for any Greek Week Competition event
4.15 Project Purple Committee
4.15.1 Project Purple Banquet (PP) Chair(s) will serve as the head coordinator(s) for the annual Project Purple Banquet that is in Winter term. Her duties include:
4.15.1.1 Committee duties are outlined below in Article VII, Section 6.3
4.15.1.2 Finding a location and date for PP
4.15.1.3 Research national and/or local causes to donate to
4.15.1.4 Work with the Treasurer to set a budget for PP
4.15.1.5 Schedule speakers and/or other activities
47 Initials or signatures of members indicates approval of document. Document void if missing signatures. 4.15.1.6 Update sisters, alumni, and Nationals of progress
4.15.1.7 The PP chairs will hold office for one (1) full year
4.16 Take Back the Night Committee
4.16.1 Take Back The Night (TBTN) Chair(s) will serve as the head coordinator(s) for the TBTN event that is in Spring term. Her duties include:
4.16.1.1 Committee duties are outlined below in Article VII, Section 6.3.3
4.16.1.2 Finding a location and date for TBTN
4.16.1.3 Research national and/or local causes to donate to
4.16.1.4 Work with the Treasurer to set a budget for TBTN
4.16.1.5 Schedule speakers and/or other activities
4.16.1.6 Update sisters, alumni, and Nationals of progress
4.16.1.7 The TBTN chair will hold office for one (1) full year
48 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 5 Duties of the Alumni Advisor 5.
5.1 The Alumni Advisor will act as the main liaison between Nu Chapter alumnae and undergraduate of the Nu Chapter. Her duties include:
5.1.1 Attend one (1) meeting per month
5.1.2 Work closely with the Nu Chapter Alumnae Chair
5.1.3 Update and maintain an accurate alumni database
5.1.4 Inform Nu Chapter alumni of any news regarding the Nu Chapter and vice versa
5.1.5 Maintain communication with all Nu Chapter alumni
5.1.6 Attend all Greek Relations Board (GRB) meetings as determined by the Office of Fraternity and Sorority Life at Drexel University
5.1.7 Advise the active sistership when necessary
5.1.8 The Alumni Advisor is not subject to any responsibilities or privileges as outlined in Section V, Section VI, or Section VIII
5.1.9 The Nu Chapter will vote and elect a new Alumni Advisor on a yearly basis or as deemed necessary
5.1.9.1 The Nu Chapter President will send out applications to all Nu Chapter Alumni prior to the Fall Term of each year or as deemed necessary
49 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 6 Duties of Committee Members 6.
6.1 Active sisters without positions are required to participate in a committee
6.2 Each committee will be headed by an active sister with a position who will report committee progress at meetings
6.3 Committees must include the following two (2) committees but are not limited to:
6.3.1 The External Vice President (head of the Chapter Achievement Plan Committee) is to take charge of all files needed for completion of the Chapter Achievement Plan application. This committee is responsible for:
6.3.1.1 Updating the Chapter Achievement Plan application as necessary
6.3.1.2 Notifying sisters of any documents needed pertaining to the Chapter Achievement Plan
6.3.1.3 Notifying the Nu Chapter of any fulfillments that need to be made to meet the Chapter Achievement Plan requirements
6.3.1.4 Completing and filing the Chapter Achievement application in a timely manner
6.3.1.5 Schedule a meeting with the Office of Fraternity and Sorority Life to review last year’s application
50 Initials or signatures of members indicates approval of document. Document void if missing signatures. 6.3.2 The President and Internal Vice President shall revise the Nu Chapter Constitution and Bylaws as needed. The committee shall be headed by the Vice President. Their responsibilities are:
6.3.2.1 Ensuring that the Nu Chapter Constitution and Bylaws complies with the National Constitution and Bylaws and Drexel University’s Code of Conduct
6.3.2.2 Adding approved amendments
6.3.2.3 Notifying the Nu Chapter of revisions that need to be made. These revisions will be put to vote
6.3.3 The Take Back The Night (TBTN) Committee shall plan and organize Sigma Psi Zeta Sorority, Inc.’s annual domestic violence rally. Their responsibilities are:
6.3.3.1 Working in collaboration with other organizations interested in co-hosting our event
6.3.3.2 Gathering supplies (e.g. tee shirts, candles, etc.) as needed
6.3.3.3 Proposing a budget to the Treasurer and the Nu Chapter Executive Board for approval
6.3.3.4 Creating or updating the GoogleDrive to be used by future committee members
6.3.3.5 Emailing the National list serve on the details of the event
51 Initials or signatures of members indicates approval of document. Document void if missing signatures. 6.3.3.6 Reserving a location as well as any other needed supplies or services (e.g. speakers, DUST, etc)
6.3.4 The number of committees may increase or decrease as seen fit by the general membership of the Nu Chapter
6.4 Committee members will meet on a schedule set by the head of that particular committee
Section 7 Leave of Absence 7.
7.1 In the case that an officer requests for a temporary leave of absence from her position, a written request must be submitted to the Executive Board, by that officer stating the following:
7.1.1 Reason for request
7.1.2 Duration or requested leave of absence
7.1.3 Possible alternative measures
7.2 Each case will be reviewed by the Executive Board. All the officers of the Executive Board must approve of the request. If the request is approved the following guidelines must be met:
7.2.1 Each officer shall not take a leave of absence of more than four (4) weeks during her terms with the exception of emergencies (e.g. hospitalization, etc)
52 Initials or signatures of members indicates approval of document. Document void if missing signatures. 7.2.2 If an officer takes an extended leave of absence without notification to the Executive Board, she shall be summoned to an impeachment hearing overseen by the Judicial Board
Section 8 Resignation 8.
8.1 An officer may resign should she feel that she is incapable of performing the duties specified for that position and as an officer in general. An officer may also resign if uncontrollable external factors require it (e.g. hospitalization, death in family, etc.). She may still choose to remain an active sister or choose to become a sister with a voluntary inactive status.
8.2 Advance notice must be given to the Nu Chapter Executive Board. If office of resignation is that of the President’s, three (3) weeks prior notice is required, otherwise the minimum is two (2) weeks.
8.3 A written resignation must be submitted, including reasons for resignation and alternative measures (if any).
8.4 If possible, the former officer will brief the new officer of any projects already initiated by the officer in question.
8.5 The Vice President shall assume the role of President should the President resign. The office of Vice President will be voted upon by the general membership.
53 Initials or signatures of members indicates approval of document. Document void if missing signatures. 8.6 The Pledge Educator Assistant shall assume the role of Pledge Educator should the Pledge Educator resign. The office of Pledge Educator Assistant will be voted upon by the general membership.
8.7 If any other officer resigns, a new one shall be voted upon by the general membership.
8.8 In the event that the President and Vice President resign simultaneously, an election will be held for those positions within three (3) weeks. If a current Executive Board member decides to run for either position, she must vacate the office occupied and elections for the office shall be held as well. Elections will continue to follow the guidelines outlined above in Section VI.
8.9 If the President resigns and the Vice President feels that she cannot fulfill the duty of President, she may retain her current office as Vice President. The office of President will then be voted upon by the general membership. This holds true in the case of resignation of the Pledge Educator.
Section 9 Impeachment 9.
9.1 Impeachment applies to any Executive Board member. If an Executive Board member feels that another officer is not performing the duties of her position, or if that officer is exhibiting sub-standard behavior, hen a grievance may be made against that officer to the Judicial Board, requesting an impeachment hearing.
9.2 Procedure:
54 Initials or signatures of members indicates approval of document. Document void if missing signatures. 9.2.1 A written grievance against that officer must be submitted to the Judicial Board. The written grievance must include the grounds for impeachment and a list and description of all specifics incidents relating to the matter of impeachment
9.2.2 The entire Judicial Board, with the exception of the officer in question and the officer filling the grievance, shall decide the validity of the grievance
9.2.3 If the Judicial Board deems the grievance valid, a hearing will be scheduled for the matter, beset by the Judicial Board. A request for the presence of both the accuser and officer in question will be made in writing no later than two (2) weeks after validity of the grievance has been made. If the grievance is deemed invalid, than en explanation will be given in written to the accuser.
9.2.4 The accuser and officer in question must be present at the hearing. Both sides shall be heard, with the accuser presenting first. After both have presented their positions, they will take questions from the Judicial Board. At the conclusion, the Judicial Board will vote on the matter by secret ballot. A three-fourths (3/4) majority vote against the officer will result in an impeachment. Impeachment of the President requires a unanimous vote against her. The accuser and officer in question may not vote.
9.2.5 Should an impeachment occur, the new position (with the exception of President) will be open to election.
55 Initials or signatures of members indicates approval of document. Document void if missing signatures. 9.3 The Vice President shall assume the role of the President should the President be impeached, and the office of Vice President will be open to an election.
ARTICLE VIII. FINANCE
Section 1 Funding st 1.1. The Nu Chapter shall operate on a fiscal plan from January 1 to st December 31 .
1.2. Funding for the Nu Chapter includes but is not limited to:
1.2.1. Membership Dues
1.2.2. Fees/Fines
1.2.3. Profits from various fundraising or social event hosted by the Nu Chapter
Section 2 Membership Dues 2.
2.1. The Nu Chapter shall pay Membership dues, as determined by the National Board of Directors, per active and inactive sister still attending Drexel University, to the Corporate Fund of Sigma Psi Zeta Sorority, Inc. every two (2) terms.
2.2. Each Nu Chapter sister still enrolled at Drexel University shall pay Chapter dues, as determined by the Nu Chapter Executive Board every two (2) terms (Fall and Spring terms).
56 Initials or signatures of members indicates approval of document. Document void if missing signatures. 2.2.1. Sisters who are unable to pay dues and fines in whole shall be offered a payment plan overseen by the Nu Chapter Treasurer.
2.2.1.1. The maximum number of sisters who can participate in this plan shall not exceed one third (1/3) of the undergraduate membership of the Nu Chapter. Sisters may participate on a first come, first serve basis.
2.2.1.2. The sister requesting the payment plan must be present at the first meeting following the announcement of dues and must notify the Treasurer.
2.2.1.3. Payments and deadlines will be set by the Treasurer and requesting sister.
Section 3 Fines 3.
3.1. There will be a fine in the amount of $10.00 for exceeding the maximum number of absences for any meeting or events.
3.2. Continued unexcused absences will result in a fine in the amount of $10.00 for each and every meeting and event missed. The sister may also be brought before the Judicial Board.
57 Initials or signatures of members indicates approval of document. Document void if missing signatures. Section 4 Reimbursements 4.
4.1. Sisters shall be reimbursed for purchases made pertaining to the Nu Chapter, with approval from the Treasurer and President.
4.2. Reimbursements will require receipt of purchase.
Section 5 Budget 5.
5.1. The Treasurer shall prepare a budget report at the beginning of each term, which must be approved by the Executive Board.
5.2. A financial statement must also be included in the budget report, showing all income and expenditures for the Nu Chapter.
ARTICLE IX. AMENDMENTS
Section 1 Procedure for Amendments 1.
1.1. Any sister may initiate an amendment to the Nu Chapter Constitution and Bylaws by writing and submitting it to the Nu Chapter Constitution Committee. This sister will be allowed time to present this amendment to the general membership at the Nu Chapter General meeting.
1.2. Amendments and updates of Nu Chapter Constitution and Bylaws can be brought up at the beginning of each term.
58 Initials or signatures of members indicates approval of document. Document void if missing signatures. 1.3. Two-thirds (2/3) vote of the general membership of the Nu Chapter is required for the adoption of the amendment.
ARTICLE X. RATIFICATION
Section 1. Ratification by the Nu Chapter 1.
1.1. The Nu Chapter Constitution and Bylaws is accepted with a majority vote from the general membership.
1.2. The acceptance of this document is finalized upon agreement of the Executive Board. There shall be two (2) weeks allowed for revisions.
1.3. Ratification of this document shall take place every year in the Fall term, after the Constitution Committee, upon the receipt of all amendments, resolution and bills, adds the appropriate information to reflect the changes made in the past year.
59 Initials or signatures of members indicates approval of document. Document void if missing signatures.