West Gippsland Zone Pcav

WEST GIPPSLAND ZONE PCAV MINUTES West Gippsland Zone Committee Meeting held at Degani’s Café Koo Wee Rup

Wednesday 16th July 2014 at 8.00PM

www.westgippslandzone.org.au

1. Present As per attendance register

2. Apologies: S. McGregor, S. Mitchell, R. Scott, L. Stovold, C. De Garis,

1. C. Wilson 2. A. McPhee

CARRIED

Minutes of Previous Meeting held at Austral Hotel Korumburra on Wednesday 16th April 2014

(Accepted as distributed) 1. J. Nest 2. D. Collins CARRIED

4. Correspondence – In Club Committee forms  Bendigo Bank- cheq for Dress & SJ

Correspondence – Out WGZ minutes for 16th April 2014 WGZ agenda for the meeting 16th JUly 2014 1. K. Heath 2. J. Delany

CARRIED

5. Treasurer’s Report As tabled 1. B. Stewart 2. E. Galvin CARRIED

1 6. Zone Representative’s Report

Zone Representative’s Report

State Council Meeting July 8 th 2014

1. Shirley Heights now known as PCAV Park and will be registered as such. Several items to be upgraded immediately: Power needs to be upgraded to an appropriate standard of compliance. Indoor arena will be upgraded to include skylights and new surface material ‘equitex’ which will be mixed with sand. Equitex is known as the ‘best in the world’ and is currently used at WEG. The current surface is being removed and relocated elsewhere on the property.

An Open Day will be arranged for clubs interested in visiting the complex.

First State level events likely to be held in 2015. However, zones/clubs can hold dressage only clinics or camps the facility once aforementioned upgrades have been done.

Neil Clinton has offered his expertise within the area of XC.

PCAV would like to form a subcommittee to secure sponsorship for the park and are proposing one from each zone. If interested contact Darrelyn.

2. Reminder: By January 2015 clubs with more than 20 riders need to have one NCAS level coach at rallies. If clubs are using qualified EA coaches then this is an acceptable substitution for a NCAS level coach. An audit of clubs will take place so that clubs who need support can be identified.

Two ‘games specific’ coaches were assessed last weekend.

NCAS level 2 coaches training rollout will commence in 2017

3. Gow Gates is the new PCAV insurance underwriter and a link to their services will be provided on the PCAV website. Personal accident claims can now be done online. However, this facility is not available for public liability claims. On the Gow Gates website risk management guides are available. These mirror PCAV and are a useful tool.

Once strength returns are completed Gow Gates will email Certificate of Currency to all club secretaries. Congratulations to every club in our zone – all strength returns done! Wahoo!!!

In Open sections, on production of EA or HRCAV current cards the $10 insurance fee will be waived. However, the day attendance form must be completed.

24/7 insurance cover still applies for all non-income earning equestrian activities.

NCAS level 1 coaches REGISTERED with PCAV are provided with 24/7 accident insurance and public liability

4. Constitution – reminder that these need to be brought in line with the 2012 changes.

5. PCAV Face Book site – must ‘like’ to gain updates

2 6. Games – Entry forms for Interzone Teams Prince Phillip Mounted Games Challenge are available on the PCAV website. The entry forms are to be sent to me by the due date, Monday 4 th August as advertised on the entry form. No late entries can be accepted because they are due from me to PCAV by the 8th August.

If clubs are interested in Games instruction the National Mounted Games coaches are VERY happy to assist. Contact Kate at the PCAV office to book their services.

7. Nationals will be held in South Australia in 2015. A tetrathlon competition will be included. This includes three phases – swimming, shooting and riding.

8. PCAV AGM will be held at the PCAV office. Mackie Road, Mulgrave on 12th October 2014, registration 9.30 for a 10.00AM start.

Darrelyn Boucher

WGZ Representative

Zone Chief Instructor’s Report

Activities since April meeting:

Speed to Safety: First qualifier 21st June The Speed to Safety sessions are designed to train young riders how to ride safely to optimum times over a given distance. This gives riders the ability to control how fast they are travelling at a safe and balanced rhythm and speed. Riders can then apply this important skill when competing Cross Country or in a Show Jumping event where time penalties are often the difference between being placed or not.

Riders have to ride at a pre-determined speed. Grade 1 and 2 riders at 550m/min and grade 3 and 4 riders at 500 m/min. At our first session on April 21st, after the briefing from Lisa Coffey and Ralph Gallagher Stony Creek’s CEO, riders warmed up on the sand track and then individually galloped from the 1000m mark to the finish post. They were given feedback on their times and riding before another attempt where the closest to the given time, after completing the respective distance were heralded the winner of the “Speed to Safety” event.

3 The riders with the best results over the two days will be given the opportunity to represent our region at Mooney Valley Racecourse and Equitana in November. Results for this first event for Grade 3 and 4 riders equal first was Maddy Chalmers from Wonthaggi Pony Club and Georgie Filippi from Bass Pony Club, in second place was Ebony Simrajh, from Phillip Island Pony Club. Riders from Berry’s Creek, Meeniyan and Pakenham Pony Clubs also competed on the day.

Lisa Coffey from Racing Victoria addressed riders about the racing industry and diverse job opportunities. The love of the track and riding track work drew her to a career with racehorses. She is now the Racing Victoria’s workforce development officer. In Lisa’s spare time she rides track work for Peter Moody.

Riders learnt a lot from Lisa’s great coaching along with the wonderful opportunity to gallop in a controlled and safe environment. Thanks to the Stony Creek Racing Committee for allowing our young riders to use their beautiful facilities. Entry forms with the details for the next “Speed to Safety” day to be held at Stony Creek Race Course on August the 2nd 2014 can be found on the West Gippsland Zone Website

Coming up in December: Michelle Debenham is developing a WGZ Young Ambassador program similar to the EA Young Rider Program. We hope to run this program in December 2014.

Coaching clinic with Megan Jones on 12th July at Roosendaal Farm funded by Country Action Grant. We had 21 coaches attend the training. Megan is a wonderful coach that can teach children or the highest levels. She emphasised the importance of good position, balance, and effective aids especially the weight aid. It was great to see so many coaches and club officials attend the day. Thanks to the riders for the day, Molly Barry from Berry’s Creek, Emily Hill from Loch Nyora, Adeline Collins from Corner Inlet, Skye and Chloe Aldie from Philip Island, Zoe Waller from Warragul , Caitlyn Porter from Cannibal Creek and , Jessica Ronalds Berry’s Creek.

4 B Certificate: We have a number of candidates preparing to do their B certificate. We met on Friday July 11th to review book work and prepare for the assessment. Assessment is in Barwon Zone on late July. Coming up: Speed to Safety: next session 2nd August qualifiers at stony Creek racecourse. Enquiries : Amanda Price 0409003748.

23rd/24th Sept: Megan Jones Clinic. Location to be confirmed. Wonthaggi or Tarwin Lower Pony Club TBC.

November 15/16 with Mary Longden: Coaching clinic at Tarwin Lower Pony Club

C test dates: Sat August 23rd. Location depends on where majority of participants coming from. Get workbooks from PCAV to use at rallies. WGZ DCI/ZA panel for 2013/2014.

From PCAV office- around the state On Saturday 2nd August at Sale PC *Comfort & Safety Workshop – for parents, club officials, gear checkers and any interested 5embers. *NCAS Training – to help prepare coaches for NCAS assessment and to provide an updating opportunity for those already accredited.

We will also be having an NCAS Assessment day in Wannon Zone on 10th August – venue to be confirmed, but register your coaches now so we can ensure enough riders and assessors are available on the day.

All enquiries to Kate Wilson at this email address or on 8685 8925.

Deputy Chief Instructors Zone Assistants

Jenny O’Sullivan ( chief Instructor) Sarah Spencer Loch Nyora Janine Bullock, Meeniyan Vicki Connelly, PCAV

5 Liz McComb, Dalmore Paul Seuren, Loch Nyora ( also zone examining secretary), Lisa Stovold, Cockatoo Amanda Price, Phillip Island Debra Collins, Corner Inlet Lisa Hocking, Bunyip Michelle Debenham, Berry’s Creek Alyn Spencer, Phillip Island Oriel Gardiner Carol Chalmers, Wonthaggi Bev Shandley Kylie Heath, Hallam Valley

We have 2 new people coming on as zone assistant: Emily Hill and Claire Wilson

Jenny O’Sullivan, WGZ Chief Instructor, 0419 153377

Zone Examing Secretary’s Report

C Certificate We had three riders from Pakenham Pony Club sit their C Certificates at Pakenham on 1 st June. All three riders passed successful, with a very good standard. The next C Certificate assessment day will be Saturday 30th August. Entries will close Friday 8th August. Please ensure that riders are prepared and have their worksheets completed which are to be included with the entry form. Location will be determined from the entries received and those attending will be notified via the contact person on their entry form. I will be putting a C Certificate procedure document on to the website within the next week. This is to help guide clubs through the process and requirements. B Certificate We have three riders who have booked in to sit their B Certificate at Corio & Moorabool Pony Club. We wish them luck.

Junior Committee Report

Looking into Year Book info from clubs Gear sale Raffle for Megan Jones lesson clubs to sell tickets

General Business

6 Presentation was made to Vicki Connelly as she has resigned from our zone committee to take on a new position on the PCA committee and needs to be neutral from zone and PCAV to be part of PCA. Laurie thanked Vicki for all her years of service to our zone.

State Dressage & Show jumping meetings are going really well and organised.

Mick Pineo is coming to Meeniyan & Corner Inlet on the 2nd August and Bunyip 3rd August to assess their cross country courses and will report back to zone.

Games, Flat & Musical – the new pairs team for flat went really well at the State Competition. We are hoping to have more pairs teams at zone qualifiers in 2015. The musical rides also went well at state. Games teams didn’t do well this year at state but still encouraging the clubs to put teams in for zone qualifiers.

Bass Valley pony club has asked zone for some support in the form of a donation. What do clubs think? Discussion from the floor came with some good positive comments and suggestions. Investigate further with Bass Coast Shire, Adult Riding Club that uses the Woolami Race Course. Report back at the next meeting.

Sheepskin cover over noseband is it safe? If not in Rules for Gear Check it’s allowed. Age of horse is 4years to compete and if under 4 years can attend pony club rally but not jump.

Next Meeting AGM at Korumburra 17th September