Finance Committee s5

Finance Committee July 15, 2013 Page 1 of 2 MINUTES

FINANCE COMMITTEE

July 15, 2013

Members present: Jerry Erdmann, Marlin Noffke, Sandy Steinke, Rosetta Stern, and Arlyn Tober.

Members absent: None.

Others present: Lee Pulaski, Tom Beschta, Kari Justman from MSA via phone, Steve Hansen, Brant Asplund, Jay Moynihan, Darcy Smith, Thomas Madsen, and Diane Rusch.

Location & Time: Courthouse Room 109C 8:30 a.m.

Call to Order: The meeting was called to order by Chairman Tober at 8:32 a.m.

Approval of Minutes: Motion by Steinke, seconded by Noffke, to approve the June 14, 2013 and the June 26, 2013 minutes with the correction to the June 26 minutes RLF Loan Approval noting Steinke was absent (as opposed to Stern). Erdmann, Noffke, Steinke, Stern, Tober; all yes.

Public Comments: None.

Motion to Deviate: Motion by Steinke, seconded by Stern, to deviate from the agenda if necessary. Erdmann, Noffke, Steinke, Stern, Tober; all yes.

CDBG Housing Grant Work Write-ups: Motion by Steinke, seconded by Noffke, to approve a one-time grant for Homeowner 93 for $850.00 to correct unsafe housing conditions. Erdmann, Noffke, Steinke, Stern, Tober; all yes.

CDBG Housing Grant - Conflict of Interest None.

Write-Off Accounts Receivable: Motion by Stern, seconded by Erdmann, to approve writing off the following accounts:

Name Total Due Scott Vahl 48.10 2/10/12 invoice of $41.13; $6.07 in Finance charges

Erdmann, Noffke, Steinke, Stern, Tober; all yes.

Replacement Backup Solution: Motion by Steinke, seconded by Erdmann, to approve the purchase of a replacement backup solution in 2013 with the funds to come from Technology Services replacement fund. Erdmann, Noffke, Steinke, Stern, Tober; all yes.

Airport Funds: Motion by Stern, seconded by Erdmann, to hold the $3135 payment approved in County Board Resolution 40-13 until further clarification on the intended use of the money set aside for capital improvements in a separate projects fund held by the Wisconsin Bureau of Aeronautics for future airport projects is received. Erdmann, Noffke, Steinke, Stern, Tober; all yes. Finance Committee July 15, 2013 Page 2 of 2 Courthouse Remodeling: Discussion. No action taken.

Gaming Compact Funds: Postponed until next month. Steinke would like contract clarification from Kordus.

Treasurer’s Report: The Treasurer’s report was presented for the Committee’s review.

2014 Budget: Discussion on the budget process, defining zero-based budgeting and the budget process for 2014.

Finance Director’s Report: A budget to actual report for June 2013 and also the combined balance sheet report as of June 30, 2013 were presented for the Committee’s review. Darcy presented the monthly budget adjustment report. The mid-year budget review will be provided prior to County Board.

Line Item Transfers: None.

Vouchers: Motion by Erdmann, seconded by Stern, to approve the listing of vouchers paid June 12, 2013 through July 9, 2013 the listing of over $5,000 vouchers paid June 12, 2013 through July 9, 2013, and the June 2013 Committee and Commissions Payroll. Erdmann, Noffke, Steinke, Stern, Tober; all yes.

The meeting was adjourned at 11:27 a.m.

Recorded by: Mary Hagen Staff Accountant