SA System Administration Reports

MPSC WIC MIS System Detailed Functional Design Document SA System Administration Reports

Revision Date: May 23, 2017

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SA System Administration Reports MPSC WIC MIS System

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of 22 Document Revisions May 23, 2017 MPSC WIC MIS System SA System Administration Reports

Document Revisions

Revision Date Updated By Requested By Description of Revision 12/7/2012 Ciber Team MPSC Amendment 7 Updates 4/23/2014 Ciber Team Vermont Release 4.0 – Vermont Reviewed 2/2/2016 Ciber Team MPSC UG Release 5.03 Updates 5/23/17 CDP Team MP User Group Cover page, header, and footer mods for new M&E contractor

May 23, 2017 Table of Contents Page 3 of 22 SA System Administration Reports MPSC WIC MIS System

Table of Contents

of 22 Document Revisions May 23, 2017 MPSC WIC MIS System SA System Administration Reports

1 Introduction

This reports DFDD contains the reports related to the System Administration functional area. The following set of reports represents existing reports from the transfer system as well as new reports requested during the MPSC project’s design phase.

May 23, 2017 Code Table Report Page 5 of 22 MPSC WIC MIS System SA System Administration Reports

2 Code Table Report

Description The Code Table Report lists all values in the code tables. This report is generally requested by the System Administrator as needed to verify code table values.

Parameters None

Record All active code types and active codes. Selection

Print Columns Code Type Short Description Assigned Code Code Long Description Code Display Sequence Number Code Status Code Last Update Code Modified By

Sort Order Code Type Short Description, Code Display Sequence Number

Total / Count None Columns

State Totals No

Primary Group None (page break)

Additional None Group By

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3 Online EBT Message Daily Grid Report (Online Xerox EBT)

Description The Online EBT Message Daily Grid Report shows an hourly grid for one selected day for one selected clinic. The current dispositions of all online EBT messages sent to the EBT Host during the selected day are displayed in the grid by hour. The report is written in tabular form to make it easy to export to a spreadsheet for further analysis. The primary purpose of this report is to research messaging problems between the WIC MIS System and the EBT Host System.

The Online EBT Message Daily Grid Report is available only for Online Xerox EBT states (system parameter System.FoodBenefitDeliveryMethod = ‘EBT’ and EBT.EBTDeliveryMethod = ‘Online’).

Parameters Local Agency (one) (NOTE: Due to performance constraints, this report can be produced for only one Local Agency at a time.) Clinic (One) (NOTE: Due to performance constraints, this report can be produced for only one Clinic at a time.) Date (NOTE: Due to performance constraints, this report can be produced for only one day at a time.)

Subtitle

Record Select the most recent EBTMessageLogResponse records for an online Selection / EBT message if the record’s EBTMessageLogResponse.DispositionDt is Filtering / equal to the selected parameter Date. Calculations

Print Columns Hours:  The first row is labeled “Totals: and contains the sum of all the other rows.  The remaining 24 rows each contain a one hour increment of a 24 hours day. Format is “HH:00:01 to HH:00:00 AM/PM”.

Total Messages: Count of all selected EBTMessageLogResponse records, grouped by the hours they occurred. Hours grouping is based on the time portion of EBTMessageLogResponse.DispositionDt.

Successful: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘S’, grouped by the hours they occurred. Hours grouping is based on the time portion of EBTMessageLogResponse.DispositionDt.

Timeouts: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘T’, grouped by the hours they occurred. Hours grouping is based on the time portion of EBTMessageLogResponse.DispositionDt.

Abnormal Return Codes: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘A’, grouped by EBTMessageLogResponse.EBTHostReturnCd within the hours they occurred. Hours grouping is based on the time portion of EBTMessageLogResponse.DispositionDt.  The column headings below the Abnormal Return Codes heading are generated dynamically. They display the various abnormal return codes sent by the EBT Host within the selected EBTMessageLogResponse records.  The return codes are displayed from left to right with the lowest number to the left and the highest number to the right.  If more than 7 distinct abnormal return codes are found in the selected EBTMessageLogResponse records, the counts for the extra return codes are grouped together under the label ‘All Others’.  The counts of Abnormal Return Codes are grouped by EBTHostReturnCd and Hours.

Sort Order Not applicable

Total / Count Totals row Columns Total Messages: Count of all selected EBTMessageLogResponse records.

Successful: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘S’.

Timeouts: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘T’.

Abnormal Return Codes: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘A’, grouped by EBTMessageLogResponse.EBTHostReturnCd.

State Totals Not applicable

Primary Group Not applicable (page break)

Additional Not applicable Group By

4 Online EBT Message Disposition Report (Online Xerox EBT)

Description The Online EBT Message Disposition Report shows totals and percentages related to current dispositions of online EBT messages. Details are provided for timeout and abnormal dispositions. The primary purpose of this report is to research messaging problems between the WIC MIS System and the EBT Host System. Details of the messages that failed are included. The state totals will give the user a frame of reference when comparing the problems in the selected clinic to the state totals overall.

The Online EBT Message Disposition Report is available only for Online Xerox EBT states (system parameter System.FoodBenefitDeliveryMethod = ‘EBT’ and EBT.EBTDeliveryMethod = ‘Online’).

Note: This report displays the local time of the machine on which the report is displayed.

Parameters Local Agency (one) (NOTE: Due to performance constraints, this report can be produced for only one Local Agency at a time.) Clinic (One) (NOTE: Due to performance constraints, this report can be produced for only one Clinic at a time.) Date (NOTE: Due to performance constraints, this report can be produced for only one day at a time. State Totals (Yes or No)

Subtitle

Record Select the most recent EBTMessageLogResponse records for an online Selection / EBT message if the record’s EBTMessageLogResponse.DispositionDt is Filtering / equal to the selected Date parameter. Calculations

Print Columns Local Agency – Clinic: Local Agency ID + Clinic ID + Clinic Name of the family of the card owner with mask of 99-999 XXXXXXXXXXXXXX. Transaction Date and Time: EBTMessageLogResponse.DispositionDt with mask MM/DD/YYYY HH:MM:SS AM/PM. Economic Unit Name (width of 20): IncomeFamily.Description based on EBTMessageLog.IncF_ID. Economic Unit Number: IncomeFamily.EconomicUnitNr based on EBTMessageLog.IncF_ID. PAN: EBTCard.CardNr based on EBTMessageLog.IncF_ID with mask of 99999999-9999999-9. Message Type: EBTMessageTypeCode.EBTMessageTypeDc where EBTMessageTypeCode.EBTMessageTypeCd = EBTMessageLog.EBTMessageTypeCd. Response Code:  If EBTMessageLogResponse.DispositionDt = ‘T’, display ‘Timeout’.  If EBTMessageLogResponse.DispositionDt = ‘S’, display Code.LongDc where Code.CT_ID = CodeType.ID and CodeType.ShortDc = ‘EBT Host Return Code’ and Code.AssignedCd = EBTMessageLogResponse.EBTHostReturnCd.

Sort Order Transaction Date and Time

Total / Count Local Agency - Clinic Columns  Total Success: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘S’.  Total Timeout: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘T’.  Percent Timeout: Total Timeout / Count of all selected EBTMessageLogResponse records, with mask z9.99%.  Total Abnormal: Count of all selected EBTMessageLogResponse records with EBTMessageLogResponse.DispositionCd = ‘A’.  Percent Abnormal: Total Abnormal / Count of all selected EBTMessageLogResponse records, with mask z9.99%. 

State Totals Yes; same lines as Local Agency - Clinic. State Totals are only displayed if parameter State Totals = Yes.

Primary Group Local Agency – Clinic (page break)

Additional NA Group By

5 Farmers’ Market Reports

This is only for states that are participating in the Farmer’s Market Nutritional Program.

5.1 FMNP Check Activity Report

Description Provide number and value of checks distributed, voided, lost/stolen or not distributed, the percent difference between issued and redeemed, and number of checks voided. Users of this report would look at this information by Local Agency.

Parameters Local Agency

Record Selection / Select all FMNP checks along with the dollar amount and status of Filtering / each check (distributed, not distributed, voided, lost/stolen). Calculations

Print Columns Agency, # Checks Issued, $ Amount Issued, # Checks Voided, # Lost/Stolen, Not Distributed columns: Starting Check #, Ending Check #, # of Checks, # of Books. FMNP checks issued = count of FMCheckBookDetail.CheckNr associated with a participant. Amount issued = Count issued * FMGrowingSeason.PricePerCheckAmt FMNP checks voided = count of FMCheckBookDetail.VoidIn set to “Yes” FMNP checks lost/stolen = count of FMCheckBookDetail.LostStolenIn set to “Yes” Not distributed: Starting check # = FMAgencyGrowingSeasonDetail.StartingCouponNr Not distributed: Ending check # = FMAgencyGrowingSeasonDetail.EndingCouponNr Not distributed # of checks = FMAgencyGrowingSeasonDetail.EndingCouponNr minus FMAgencyGrowingSeasonDetail.StartingCouponNr Allow for multiple ranges of not distributed checks. Not distributed: # of books = count of FMAgencyGrowingSeasonHeader .ShippedBooksNr not associated with a participant

Sort Order Local Agency

Total / Count Local Agency Columns

State Totals Yes

Primary Group Local Agency (page break)

Additional Group By

5.2 FMNP Not Scheduled Report

Description List of all participants flagged as FMNP-Eligible that do not have an appointment scheduled so that these participants can be called and scheduled to come in for their checks.

Parameters LA / Clinic

Record Selection / All active FMNP-eligible participants that do not have an Filtering / appointment scheduled. Calculations This report excludes investigation family related data.

Print Columns Agency header, Clinic header, Endorser Name, Participant Name, Family ID, Home Phone, Alternate Phone Data is for the current growing season and contains any non- terminated participant who is eligible for Farmers’ Market that has not already received or declined checks and does not have an appointment scheduled during the remainder of the growing season. FMNP eligible = Participant.FMEligibleIN set to “Yes” Active = WIC Status = Active Appointment scheduled = Appointment.StartTime Received = participant has a FMCheckBook.FirstCheckNr for the current growing season Declined = FMCheckBook.DeclinedIn Growing Season = FMGrowingSeason.SeasonStartDate through FMGrowingSeason.SeasonEndDt Display Endorser as FamilyMember.FirstName + FamilyMember.MiddleName + FamilyMember.LastName + FamilyMember.LastNameSuffix when FamilyMember.ParentGuardianIn = “Y” Display Participant Name as FamilyMember.FirstName + FamilyMember.MiddleName + FamilyMember.LastName + FamilyMember.LastNameSuffix. Family ID = BenefitFamily.FFFamilyID Home Phone = BenefitFamily.HomePhoneAreaCd + BenefitFamily.HomePhoneNr, Display as (999) 999-9999 Note: If BenefitFamily.DoNotCallIn = Yes, then display “Do Not Call” instead of the phone number. Alternate Phone = BenefitFamily.AltPhoneAreaCd BenefitFamily.AltPhoneNr, Display as (999) 999-9999

Sort Order Local Agency, Clinic, Alphabetic by Endorser Name

Total / Count Endorser Name (e.g. total people) Columns

State Totals Yes

Primary Group Local Agency, Clinic (page break)

Additional Group N/A By

5.3 FMNP Refusal Report

Description Provide number and percent of FMNP eligible WIC participants who decline FMNP benefits by reason.

Parameters Local Agency

Record All FMNP-eligible participants including declined reason code. Selection / This report excludes investigation family related data. Filtering / Calculations

Print Columns Local Agency, Clinic, Declined Reason, # Declined, % Declined % Declined = # Declined / Total FMNP eligible * 100 Data is for the current growing season. It includes any participant who has declined participation in the Farmers’ Market program. Note: The current growing season is assumed. FMNP eligible = Participant.FMEligibleIN set to “Yes” Declined = FMCheckBook.DeclinedIn set to “Yes” Growing Season = FMGrowingSeason.SeasonStartDate through FMGrowingSeason.SeasonEndDt

Sort Order Local Agency, Declined Reason

Total / Count Summary by Local Agency Columns

State Totals Yes

Additional Declined Reason Group By

5.4 FMNP Check Redemption Report

Description Provide number and value of redeemed by vendor (number only). This is a cumulative report for the growing season.

Parameters Growing Season

Record All FMNP checks redeemed along with the vendor ID. Selection / Filtering / Calculations

Print Columns Vendor ID, #Checks Redeemed, Total Redemption Amount Data is for the current growing season based on the check book detail. Vendor ID = FMCheckbookDetai.FMVendorID # Checks Redeemed = Count of FMNP checks with FMCheckBookDetail.RedemptionDt for a specific Vendor Total Amount Redeemed = Sum of FMCheckBookDetail.RedemptionAm.

Sort Order Vendor ID

Total / Count No Columns

State Totals Yes

Primary Group Vendor ID (page break)

Additional N/A Group By

5.5 FMNP Distributed Check Report

Description This report is a list of Participants and the check range they received by Agency. This is a cumulative report by fiscal year.

Parameters Agency

Record All FMNP-eligible participants who received FMNP checks and the check Selection / numbers received. Participants are listed regardless of WIC Status. Filtering / Calculations

Print Columns Agency, Clinic, Person ID, Participant Name, Starting Check#, Ending Check #. Data is for the current growing season based on the information in the check book table. Note: The current Growing Season is assumed. FMNP eligible = Participant.FMEligibleIN set to “Yes” Received = participant has a FMCheckBook.FirstCheckNr for the current growing season Growing Season = FMGrowingSeason.SeasonStartDate through FMGrowingSeason.SeasonEndDt Person ID = FamilyMember.FFMemberID Display Participant Name as FamilyMember.FirstName + FamilyMember.MiddleName + FamilyMember.LastName + FamilyMember.LastNameSuffix. Starting Check # = FMCheckBook.FirstCheckNr Ending Check # = FMCheckBook.LastCheckNr

Sort Order Local Agency, Check Range

Total / Count Total Number of Participants by Local Agency and State Columns

State Totals Yes

Additional N/A Group By

5.6 Estimated Eligible Part for FMNP Report

Description This report shows the number of participants made eligible for FMNP and number of participants actually served. This report is only valid after the Farmers’ Market Eligibility batch process has run and before the Farmers’ Market Remove Eligibility batch process has run.

Parameters County

Record All FMNP-eligible participants regardless of status. Participants included: Selection / all women categories, children and infants older than 6 months of age Filtering / at the time the report is run. The report is based on the most recent Calculations Farmers’ Market Growing Season. The served column indicates how many FMNP-eligible participants got FM coupons without declining them.

Exclude participants that are part of investigator families.

Print Columns County, Local Agency, Clinic, Pregnant Eligible, Pregnant Served, Breastfeeding Eligible, Breastfeeding Served, Not-Breastfeeding Eligible, Not-Breastfeeding Served, Infant Eligible, Infant Served, Child Eligible, Child Served, Total Participants Eligible, Total Participants Served

Sort Order County, Local Agency, Clinic

Total / Count County, Local Agency Columns

State Totals Yes

Primary Group County (page break)

Additional Local Agency Group By Data is for the current growing season. Developer Notes  The current Growing Season is assumed.  Participants that declined are not counted as served. FMNP eligible = Participant.FMEligibleIN set to “Yes” Served = participant has a FMCheckBook.FirstCheckNr for the current growing season Date of Birth = FamilyMember.BirthDt

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