SLIS 5200: Organizaiton Draft Project 3Checklist

Doc. 48

Draft 3 Checklist Draft Author Reviewer Proj Item Item y/n Sec. no. FORMAT – Check document formatting! ---- Name on submitted file name follows filenaming convention: LastnameDraft3[Preliminary 1 or Final]. (e.g., DoeDraft3Preliminary.doc or DoeDraft3Final.doc) ---- p. 1 top right: full name, semester and year, course number and course identifier, and 2 Draft 3 typed in 4 lines ---- p. 2 to end: floating header includes last name, course identifier, page number 3 ---- p. 1 contains the title of the report 4 1, 2, Sections 1, 2, 3 & 4 headings and subheadings are exactly as in assignment 5 3, 4 CONTENT – Check content by section! ---- All narrative sections summarize and explain; do not list details in narrative sections that 6 are contained in appendixes 1, 2, Draft is complete and in order assigned; responds to every part of instructions 7 3, 4 3.1 Includes definition of authority control and explanation of its purpose. Identifies the types 8 of authority control, and describes how they are used in the system 4.1 Indicate all fields in records that provide subject access 9 4.2 Includes purpose of subject authority control and thesaurus 10 Lists only subject fields under subject authority control or whatever field is under the 11 control of the thesaurus Addresses all items listed in the narrative instructions 12 Includes effects of indexing on precision and recall 13 Refers to App. D 14 4.3 Includes definition and discussion of the purposes of classification 15 Does not list unique number as a classification notation facet 16 Example explains meaning of unique number (e.g., first record created) 17 Refers to App. E 18 APPENDIXES – Check content by appendix! A Semantics for any/all subject fields(s) are complete 19 Semantics for classification field include word "unique" if classification is used as basis for 20 physical location of objects B Contains both assigned subheadings 21 All cells in table are filled with specs or dashes – no blank cells 22 Inmagic textbase structure matches data in table: field names, order, specifications 23

The SLIS 5200/4200 course and its content are the intellectual property of its authors and the University of North Texas. All course materials are copyrighted and may not be reprinted, revised, reformatted, or refactored for distribution or publication in any form or venue beyond their use by student in the normal course of fulfilling SLIS 5200/4200 requirements without prior permission of the authors or the University of North Texas. APPENDIXES (continued) C Subheadings are exactly as assigned, repeated for each field. 24 For each validation list field, example terms are entered in App. G records 25 Field under control of thesaurus has complete input rules, including reference to App. D 26 Example term for thesaurus field is drawn from App. D 27 Classification field rules are complete, including reference to App. E 28 Example used for classification field is entered in at least 1 App. G record 29 D Follows assigned format 30 Terms are in alphabetical order 31 Shows at least one instance of all 3 kinds of relationships, with legend to indicate the 32 meaning of abbreviation for relationships and has at least 15 authorized terms Shows all mandatory reciprocals 33 E Follows assigned format: 4 subheadings, side headings for rules 34 Does not include unique number as a notation facet in schedule or rules 35 Example explains meaning of unique number (e.g., first record created) 36 G Contains 10 records 37 Field names and order exactly match App. B 38 Each field contains data in at least one record 39 Validation list terms follow rules in App. C 40 Thesaurus terms in all records are drawn from thesaurus in App. D 41 Thesaurus terms match thesaurus exactly in form, spelling, capitalization 42 Classification codes follow rules in App. E 43 EDITING ---- Writing is clear and concise. 44 ---- Uses present-tense verbs. 45 ---- Uses third-person pronouns (it/they), not first or second person (I/we/you). 46 ---- Nouns and pronouns agree in number (not user . . . they). 47 ---- Copy is spell-checked and edited for grammar and punctuation. 48

COMMENTS (by checklist item number)

[Document last updated 5/24/10 -LME]