Formal Meeting Agenda s7

b) Meeting Agenda December 4, 2017

7:00 PM a) Long Meadow Golf Course

Type of Meeting: Board of Directors Monthly Meeting

Meeting Facilitator: Richard Conley

Invitees: Ron Cardillo, Stacy Caron, Karen Grace, Brian Akashian, Glenn Bock, Ginger Brea, Ann Marie Duross, John Haley, Tom Jackson, Melanie Nangle, Jay Trovato, Dana Vigeant, Christine MacPhearson

1. Acceptance of Meeting Minutes – all accepted

2. Officer Reports

a. President (R.Conley)

a.1. Insurance process when a player is injured. There is official USA hockey insurance that all players are covered under. Its secondary to their primary insurance. The registrar has access to the medical form and is to share that with the injured members parent to complete.

b. Vice President (R.Cardillo)

c. Secretary (S.Caron)

d. Treasurer (K.Grace)

d.1. Review Financials – Karen was unable to send a report in time for the meeting. She will fw later on in the week.

d.2. A check sent to the VL bounced. Some of our deposits hadn’t fully cleared, causing the check to bounce.

e. Coaching Director (B.Akashian)

e.1. Coaching certification status - CEP's expire on Dec 31st 2017 – SC to send updated report to Brian for review.

3. Director and Committee Reports a. VHL 2017-18 (J.Haley)

a.1. Mite 1’s have had 5 games cancelled due to various reasons – double booked at the rink, rink was closed, etc. Are we getting a credit for those missed games? Are the games being made up? PW2 parents are also expressing concern over the # of games forfeited or cancelled. John to find out what the process is and communicate his findings to the Mite 1 & PW2 coaches who in turn will pass it along to the parents. b. Apparel & Uniforms – (R.Conley/T.Jackson) online store is closed – all orders should be delivered by Christmas. c. Fundraising – (A.Duross)

c.1. Parents Night Out – January 20th at Long Meadow 7pm-11pm

c.1.1. Ann Marie looking into a DJ.

c.1.2. John Haley to send a note to the VL to not schedule any games night of or early next morning.

c.1.3. It was discussed selling tickets as a raffle for ½ dues and all agreed its not worth it.

c.1.4. Rich to create poster that informs every one of the night out and communicate to the team managers. And flyers to hand out at LTP – he will also send out an email blast to all members.

c.1.5. Ann Marie to obtain tickets $10/ticket (or Rich to handle if Ann Marie cannot)

c.2. Amazon Smile d. ADM Committee (R.Cardillo) – Off ice training. Ron to look into this e. Learn to Play (D.Vigeant)

e.1. Registration Numbers and support -49 in LTP session 2 vs. 28 last year and 47 two years ago – board discussed paying Bobby more money to have more on ice support. We will look at this for the 2018-19 season – possibly a sliding scale (add more helpers as time goes on and more kids sign up) -Check-in support – parents are not pre-registering online and paying as they go, it would make it so much easier if they registered online and paid beforehand OR if 2-3 people can help -On ice support – there are parents who would like to help out on the ice in the middle portion of the ice. It was agreed upon by the board that we will allow this but parents need skates/helmets and need to sign a waiver. Brian to create a generic waiver for parents to sign prior to stepping on the ice. e.2. Need on-ice support for 1/6/18 & 1/20/18 as Bobby’s players have game; staff will be at LTP. Ron will take care of ensuring there is coverage for these.

e.3. Little Bruins data -13 players are in LTP now -8 players are in GL Development now -So 21 of 50 (42%) continued on with GLYSA -Additional 5 from waiting list that Mel contacted also in GLYSA now

f. Safe Sport (T.Jackson) -

4. Open Business

a. Banners for Janas Rink (B.Akashian) – Banners are in. Brian talked to rink mgmt. about hanging it up as well as hanging the jersey back up. He will follow up to see when this will be done.

b. Checking Clinic for Peewee (S.Caron) – SC will coordinate with PW coaches.

5. New Business

a. Adidas jerseys for next season (B.Akashian) – rep is a former hawk. Board agreed to look at this for the next season.

b. Tryout and placement process for next season – we need to be very transparent as to how the process is done. Brian suggested creating a youtube video for parents/players to watch so everyone is on the same page.

c. Around the Boards

6. Adjournment

Next Meeting: Monday, January 8th at Long Meadow Meeting schedule online