Beresford City Council October 6, 2014

The Beresford City Council met in regular session in the City Library Community Room on October 6, 2014, 2014 at 7:30 p.m.

Members present: Mayor Jim Fedderson presiding, Gerald Dahlin, Gary Lambert, Art Schott, and Teresa Sveeggen.

Also present: Kathy Moller, Finance Officer, Jerry Zeimetz, City Administrator and Tom Frieberg, City Attorney.

Absent: Tom Erickson and Dan Williams.

Adopt Agenda: A motion to adopt the agenda was made by Dahlin, seconded by Sveeggen, motion carried.

Minutes: Lambert made the motion to approve the September 15, 2014 Council Minutes seconded by Dahlin. All present Council Members voted aye, motion carried. Sveeggen made the motion to approve the Special Meeting Minutes from September 24, 2014, seconded by Lambert, all present Council Members voted aye, motion carried.

Public Hearing Special Assessment Roll: The notice on the special assessment roll as presented to the Council was held. Union Co. Name Legal Total Assessment Parcel No. Fodness, Jerry Lots seven (7), Eight (8), Nine (9) and Ten $8,111.36 02.08.06.1015 (10), less the West Ten (10) feet of Lot Ten (10), Block Six (6), Hyde Park Add. To the City of Beresford, Union County, South Dakota according to the recorded plat thereof

Attorney Frieberg explained the special assessment roll. Lambert made the motion, second by Dahlin, to approve the special assessment roll and submit to the Union County Treasurer. All present Council Members voted aye, motion carried.

Public Forum and Visitors Beresford HRC – Ash Creek Housing Development: Representing Beresford HRC was Woody Houser. He reviewed a handout with the Council and gave an update on construction progress. He noted that they were pleased with the turn out for the Open House kick off; 2 lots have purchase agreements, 2 lots with contractor agreements and strong interest on 2 more lots. The HRC board meets again on October 13, 2014. Mayor and Council thanked Houser for the update.

Larry Fodness – Building Permit Extension: Larry Fodness was present to request a building permit extension. He stated that an unexpected electrical problem has slowed his progress. He is requesting a 90 day extension. Dahlin moved to table a building permit extension until each Council Member can do a walk through. Schott seconded, all present Council Members voted aye, motion carried.

Dept. Head Reports Jay Nordquist – Electric Dept. – surplus property and PUC contract: Schott declared the homemade military style trailer and the sweepster broom surplus for salvage, seconded by Sveeggen. All present Council Members voted aye, motion carried.

Page 1 of 4 Dahlin authorized Mayor Fedderson to sign the PUC Service Territory Boundaries, seconded by Schott. All present Council Members voted aye, motion carried.

Jay is working with Utilsmart, an automatic electric reading program that we will start using at the end of the year providing the terms of the agreement are acceptable, Attorney Frieberg will review the agreement and advise Jay on his findings. He noted that a letter will need to be sent to the current electric reading provider, Byram Labs to discontinue service with them.

8 applications were received for the Electric Dept. Journeyman Lineman position opening. Jay has set up 3 interviews and will present his recommendation at the October 20, 2014 Council Meeting. Nordquist requested clarification on a few things regarding the position.

Missouri River Energy Services sent an anniversary card to the City congratulating us on 40 years of service with the agency.

Mayor Fedderson reminded Council of the Health Fair Saturday October 11th at the High School Gym.

Old Business Consider Bids on FEMA Storm Shelter/Bath House Project: Zeimetz reported on the FEMA Storm Shelter/Bath House project. The following bids were received:

GA Johnson Construction Mark Luke Const. Bruns Const. Co 3409 W. 47 th St., Suite 101 4603 N. Cliff 2707 W. 7 th St. Contractor Sioux Falls, SD 57106 Sioux Falls, SD 57104 Sioux Falls, SD 57104

Bid Bond yes yes yes

General Construction $1,698,000 $1,668,000 $1,774.700 Contract Base Bid

Bid Alt. #1-1 sidewalk $5.25 sq. ft. $4.00 sq. ft. $6.00 sq. ft. (add) Add or delete $4.00 sq. ft. (delete)

Bid Alt. #1-2 Granular $24 per cubic yard $22 per cubic yard $30 per cubic yard (add) Material - Type D $20 per cubic yard (delete) Add or delete

Bid Alt. #1-3 $31,000 $31,000 $50,000 Resinous flooring

The bid estimate was $1.15 million. Because the cost was substantially over the engineers estimate, Burbach Aquatics recommended rejecting all the bids and re-bid the project in January 2015. The grant expires October 31, 2015; Zeimetz will inquire on an extension and see if there are additional funds available. Dahlin made the motion, Lambert second, to reject the FEMA Storm Shelter/Bath House bids. All present Council Members voted aye, motion carried.

Memorandum of Agreement with Lewis and Clark Regional Water System – valve and meter house construction: Schott authorized Mayor Fedderson to sign the agreement between the City and Lewis & Clark RWS for the valve and meter house construction on the Dakota Plains Dairy project, seconded by Sveeggen. All present Council Members voted aye, motion carried. The City of Beresford will be reimbursed by South Lincoln Rural Water System for all expense associated with the project.

Page 2 of 4 New Business: Cart rental lease renewal: Lambert authorized Mayor Fedderson to sign a 2-year lease agreement between the City and Mr. Golf Car, seconded by Schott. All present Council Members voted aye, motion carried.

Authorization to advertise for Garbage Hauling Contract: Sveeggen authorized advertising for a 3 year garbage hauling contract, seconded by Dahlin. All present Council Members voted aye, motion carried.

Lights on Afterschool Proclamation: Schott made the motion, seconded by Dahlin to adopt the Lights on Afterschool Proclamation. All present Council Members voted aye, motion carried.

South Dakota Municipal Leaders Lights on Afterschool Proclamation (On file at City Hall)

Beresford Senior Citizens Program Subsidy drawdown request: Senior Citizens Program submitted their required financial report. Lambert made the motion to approve the budgeted subsidy request in the amount of $1,000, seconded by Sveeggen. All present Council Members voted aye, motion carried.

Approval of Travel Requests: A motion to approve the following travel requests was made by Lambert seconded by Schott. All present Council Members voted aye, motion carried. 2014 AACE Conference, Chicago, Ill, Oct. 27 - Nov. 1, Fillingsness Forensic Investigators Training Course, Sioux Falls, Oct. 6, Christensen

Payment of Bills: A motion was made by Sveeggen seconded by Lambert to approve payment of the bills listed below, motion carried.

A-1 Portable Toilets, rental, $220.00; Aaron’s Pro Window Cleaning, svc, $35.00; Advantage Telcom, Internet supplies, $843.49; AFLAC, insurance, $1,809.47; Alliance Communications Corp, settlement, $113.76; American Stamp & Marking, seals, $171.45; Appeara, svc, $796.20; Applied Software, supplies, $65.50; Argus Leader, subscription, $153.77; Badger Communications, resale, $247.15; Baker & Taylor, books, $778.49; Beal Distributing, beer, $10,064.55; Bsfd Booster Club, sponsorship, $100.00; Bsfd Cablevision, billing, $306.00 Bsfd Mun. Tele, billing, $3,512.35; Bsfd Mun. Utilities, billing, $12,788.87;

Bsfd Republic, publishing’s, $640.54; Bsfd School, safety patrol, $300.00; Bsfd Sen. Citizens, 2014 subsidy, $1,000.00; Border States Electric, office equipment, $1,584.20; Brown & Saenger, supplies, $293.23; CenturyLink, E-911 circuit, $81.94; CenturyLink, settlement, $150.27; Certified Laboratories, supplies, $1,595.70; Chesterman Company, resale, $1,085.46; City of Vermillion, tipping fees, $1,942.00; Concrete Materials, FEMA project, $7,828.77; Consortia, consulting, fee, $3,000.00; Creative Kindling, website, $200.00; Dakota Beverage, beer, $8,202.70; Dakota Fluid Power, gate hose, $96.50; Dakota Rigger & Tool, latch kit, $108.65;

Dakota Supply Group, repair, $123.80; Ditch Witch of SD, repair, $33.66; EFTPS, FED/FICA tax, $4,177.41; Fast Auto Glass, glass, $112.00; Fiber Ring Rev Pooling Assn, pooling fee, $2,292.00; Fiesta Foods, food, $779.47; Gale/Cengage Learning, book, $29.51; Gumdrop Books, books, $509.09; H & R Appliance, oven sensor, $109.99; Halsen Products, UG cable repair, $226.28; HD Supply Waterworks, water main parts, $88.00; Hillyard, supplies, $513.81; Homestead Bldg, caulk, $25.79; Intense Graphics, shirts, $195.00; Istate Truck Center, pump, $394.54; JH Larson, supplies, $102.40; J P Cooke, dog tags, $75.89; Jet Truck Plaza, fuel, $517.56;

Johnson Brothers, liquor, $4,436.25; Kansas City Life, insurance, $147.90; Lewis & Clark RWS, water, $14,106.00; Loren Fischer, disposal svc, $5,125.00; Matthew Bender & Co, eBook, $59.24; McLeod’s Printing, tickets, $154.82; Mid American Computer, billing fees, $2,341.25; MidAmerican Research Chemical, pool paint, $3,124.77; MidAmerican Energy Company, natural gas, $282.42; Midwest Oil Company, oil, $275.20; Midwest Tape, DVD’s, $261.08; MN Mun. Util. Assoc, safety program, $3,025.00; Muller Auto, repair, $801.91; Neve’s Uniforms, clothing, $468.74; New York Life, insurance, $112.70; Olson’s Ace Hardware, supplies, $877.84;

Papa Murphy’s Pizza, resale, $220.20; Pedersen Machine, washers, $3.62; Pitney Bowes, meter supplies, $87.54; Power Products, alarm panel, $14,286.00; Queen City, resale, $889.43; Quill, supplies, $110.11; Reel Sharp, aerify greens, $1,185.00; Republic, liquor, $7,001.30; RESCO, UG hardware, $971.96; Research Tech, disc check, $1,669.35; Royal Bake Shop, resale, $60.80; SD Dept. of Health, lab fees, $202.00; SD Supplemental, retirement, $2,760.00; SDN Communications, contract, $3,379.24; Simplot, fertilizer, $1,624.21; Smart Apple Media, books, $602.30; SE Farmers Coop, round-up, $87.50; SE Electric, electricity, $413.53;

Page 3 of 4 Stan Houston, FEMA project, $1,746.00; Sturdevant’s, repair, $26.75; Titan Access, oil & filters, $199.00; Toshiba Svc, copier, $236.99; Tri-State Ready Mix, repair, $84.00; Unemployment Ins Div of SD, insurance, $560.23; UPS, shipping fees, $164.85; US Dept. of Energy, trust billing, $4,400.00; USAC, schools & libraries, $4,345.23; Vantage Point, consulting fee, $700.00; Variety Foods, resale, $1,892.83; Verizon Wireless, service, $989.22; Walt’s Homestyle Foods, resale, $331.60; Washington National, insurance, $432.10; Watertronics, hydroflo seal, $1,063.83; WESCO, transformer pads, $16,000.00; Zeimetz, Jerry, mileage, $300.00.

September 2014 Payroll Total: Finance $5,115.20; Gov’t Bldg. $118.25; Police $17,443.08; Street $9,398.03; Parks $4,448.80; Liquor $4,641.45; Water $7,850.20; Electric $28,385.11; Sewer $4,593.69; Telephone $27,303.73; Rubble/Recycling $1,426.04; Planning & Zoning $600.00; Library $7,027.39; Bldg. Inspector $1,000.00; City Administrator $6,339.20; Golf Course $3,450.20; Clubhouse $7,542.43; Event Center $433.14.

Adjournment: As there was no further business, the meeting adjourned at 8:41p.m. on a motion by Dahlin, seconded by Lambert, all present Council Members voted aye, motion carried.

______Kathy Moller, Finance Officer Recorded by Elaine Johnson

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