HEMPHILL INDEPENDENT SCHOOL DISTRICT P.O. BOX 1950 – HEMPHILL, TEXAS PHONE (409) 787-3371 – FAX (409) 787-4005
Glenn Pearson, Interim Superintendent
Sally Butler, Business Manager
Susan Smith Beth McBride Marc Griffin Elementary Principal Middle School Principal High School Principal
Agenda
Tuesday, October 16, 2012 – 7:00 p.m. – Administration Building
I. Members Present:
Absent:
II. Invocation:
III. Pledge To The Flag:
IV. Mission Statement:
V. Visitors And Comments:
VI. Executive Session: Allowed by Gov. Code Section 551.074. 1. Employee Level III Complaint 2. Convene to Open Session
VII. Notice of Public Meeting to Discuss School FIRST (Financial Integrity Rating System of Texas) Rating.
VIII. Approval Of Minutes:
1. Regular Board Meeting September 18, 2012
IX. Superintendent’s Report:
1. Enrollment 2. TASB Legal Seminar 3. TASA/TASB Workshop 4. Financial Integrity Rating System of Texas 5. Senator Nichols 6. School Audit 7. Cafeteria 8. Hemphill Education Foundation 9. School Health Advisory Council 10. Sabine County Shared Services Arrangement X. Superintendent’s Recommendations:
1. Recommend approval of amendment to Employee Handbook. 2. Consideration of payment schedule for lease to Toledo Bend Teachers Credit Union. 3. Consideration of Resolution to Retain Eminent Domain Authority. 4. Recommend approval of policy manual update 95 from Texas Association of School Boards. 5. Recommend approval of renewal agreement with Linebarger Goggan Blair and Sampson, LLP for tax collection services. 6. Recommend approval of Regional Day School Program for the Deaf. 7. Recommend approval of student overnight trip requests. 8. Recommend approval of School Board Meeting Date Change. 9. Adjourn for Executive Session Allowed by Gov. Code 551.072 and 551.074. 10. Convene to Open Session (Continue Superintendent’s Recommendations) 11. Recommend accepting resignations. 12. Recommend employing personnel/reassigning personnel.
XI. Statement of Operations:
XII. Approval of Bills & Financial Report for the Month of September 2012
XIII. Approval of Budget Amendment # 1 for the 2012 – 2013 School Year
XIV. Adjourn:
These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code Section 551.072 and 551.074. A. Personnel. No action or vote may be taken in the closed meeting. An open meeting will be held to consider and take action, if any, on items discussed in closed session.
If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.
Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073 – For the purpose of negotiating contracts for prospective gifts or donations.
Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment of duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 – To consider the deployment, or specific occasions for implementation, of security personnel and devices.
Section 551.082 – For the purpose of considering discipline of a public school child or children.
Section 551.083 – For the purpose of considering the standard, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code.
Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness.
Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed meeting, then such final action, final decision or final vote shall be at either:
A. the open meeting covered by this notice upon the reconvening of this public meeting, or
B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.
This notice was posted in compliance with the Texas Open Meetings Act at 8:00 a.m., October 12, 2012 (date).
______Glenn Pearson, Interim Superintendent Hemphill I.S.D. For the Board of Trustees Superintendent’s Report:
I appreciate the confidence you express to me by inviting me back as Interim Superintendent. I will do my best to continue the traditions and goals of the district.
1. Enrollment
School 2011 – 2012 2012 – 2013 High School 271 272 Middle School 292 288 Elementary 364 371 Total 927 931
2. TASB Legal Seminar
Let us not forget that Board Members are required to get 6 hours of training each year. This Legal Seminar is at SFA on November 8, 2012 and covers the following topics: Student Controversies, Use of Public Funds, Employee Compensation, Board Member Dual Roles, and Legal Update.
I will also try to get someone from Region 7 to come to Hemphill for a workshop. I need to know the night of the month you can meet.
Please see backup information No. 2. for brochure.
3. TASA/TASB Workshop
Janis Speights will share workshop information she learned in Austin.
4. Financial Integrity Rating System of Texas
Again we received a perfect score of 70. The rating is based on staff and student dates, also budgetary and actual financial data for the 2010 – 2011 school year.
Congratulations to Sally Butler and her staff for receiving a Superior Achievement Rating from the Texas Education Agency.
5. Senator Nichols
Area Superintendents will meet with the Senator on October 11, 2012. I am looking forward to hearing what he has to say about the future of school finance. I will give an oral report at the Board Meeting.
6. School Audit
Auditors have been in the District for 2 days, October 4 – 5, 2012. They will be back for a week to finish the audit the last week of October. 7. Cafeteria
I have been meeting with Sally and Kathleen Henson concerning all the changes. I hope everyone understands the new regulations required by the National School Lunch Program. Kathleen Henson understands the maximum calories, portions, less salt, and sugar.
I have had lunch in our cafeteria everyday since I came back and I have enjoyed every meal.
8. Hemphill Education Foundation
I attended my first meeting with the officers and directors. They all seem to be enthusiastic about the program. Grants provided by the Foundation should really help our academic program. Marc Griffin has done an excellent job in putting this program together.
9. School Health Advisory Council
We had an interesting meeting with the council on October 4, 2012.
The Southeast Texas Food Bank out of Beaumont, Texas presented the program.
They provide the following services:
1. School Tools Because we are a Title I school our Elementary Teachers can go once a month and fill up a basket of school supplies and books. There is no charge.
2. Weekend Food Program Monica Butler is in charge of this special program. They brought samples of the foods sent home on Friday afternoons.
10. Sabine County Shared Services Arrangement
We had a Coop meeting on October 3, 2012 with Director Cassy Whitsitt. She reported that her personnel are working hard and the new employees are adjusting to their new positions. Employees: Cassy Whitsitt – Director Elizabeth Welch – Diagnostician Robyn Shapley – Diagnostician Bobbie Strickland – Diagnostician Kasey Smith – Counselor Nora Alford – Secretary Gail Brown – Contracts for Vision Impaired
We have a total of 258 students in the Coop. A breakdown shows that Hemphill has 100, Brookeland 41, Broaddus 56, and West Sabine 61. Superintendent’s Recommendations:
1. Recommend approval of amendment to Employee Handbook.
I recommend Hemphill ISD Employee Dress and Grooming Regulations Draft # 2 be added to the Employee Handbook.
In background information No. 1, there is a copy of Draft # 1, which was in last month’s Board Report, also Draft # 2 is the same as Draft # 1 with the following deletion and additions.
(1) Men shall be clean shaven and no beards or goatees will be allowed. (2) On page 2 under men – Men are allowed to wear dress denim slacks. (3) On page 2 under women – Women are allowed to wear dress denim slacks, also sleeveless blouses may be worn provided undergarments are not visible above the shoulder or below the upper arms.
2. Consideration of payment schedule for lease to Toledo Bend Teachers Credit Union.
3. Consideration of Resolution to Retain Eminent Domain Authority.
Recommend adoption of an Eminent Domain Resolution.
Please see resolution in backup information No. 3.
4. Recommend approval of policy manual update 95 from Texas Association of School Boards.
Recommend that the board add, revise, or delete (Local) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 95.
Please see Explanatory Notes are in backup information No. 4.
5. Recommend approval of renewal agreement with Linebarger Goggan Blair and Sampson, LLP for tax collection services.
Recommend approval of agreement with Linebarger Goggan Blair & Sampson, LLP for tax collection services.
Copy of agreement is in backup information No. 5.
6. Recommend approval of Regional Day School Program for the Deaf.
Recommend approval of Lufkin Regional Day School Program for the Deaf Shared Services Arrangement Agreement.
We adopt this agreement every year in case we need services.
Copy of agreement is in backup information No. 6. 7. Recommend approval of student overnight trip requests.
Recommend our Varsity Baseball (12 players) and two Coaches (Adams & R. Stanley) be allowed a trip to Lago Vista on our Spring Break. The dates are Wednesday, March 13, 2013 through Saturday, March 16, 2013. This would be at no cost to the school. They are asking for the use of two vans.
I think it is admirable that they are giving up four of their holidays to take the team on this trip.
Please read the reasons he wants to take this trip in backup information no. 7.
8. Recommend approval of School Board Meeting Date Change.
Recommend our monthly School Board Meetings go back to the third Thursday of each month. The November meeting would be November 15, 2012.
9. Adjourn for Executive Session Allowed by Gov. Code 551.072 and 551.074.
10. Convene to Open Session (Continue Superintendent’s Recommendations).
11. Recommend accepting resignations.
Recommend accepting resignations from the following personnel:
Gail Brown – Bus Driver
Please see backup information No. 11.
12. Recommend employing personnel/reassigning personnel.
Recommend reassigning the following personnel:
Nora Alford – Special Education Coop Secretary