Venue: Discovery Science Center, 2500 N. Main St., Santa Ana, CA 92705

OC AIAA Meeting Minutes 06 October 2009

Attendees: Dino Roman Toby Holtz Jim Martin Bob Weige Igor Jaramenko Phil Ridout Kimberly Castro Darrell Yap Eldred Magner Enrique Castro

Guests: Members of the Orange Acres BackBreakers 4H Club 2010 Team America Rocketry Challenge Team Brendan Clarke (Student Leader) Sjoen Koepke Mika Janbahan Jann and Bob Koepke (Parent Leaders) Ms. Clarke and Mr. Janbahan (Parents)

Meeting was called to order at 6:25pm by Dino Roman.

Dino Roman took the minutes.

The OABB/OC 4-K TARC team members briefed the Council on their activities, seeked and were given technical advice. Darrell Yap lent them a pressure measurement device to use to calibrate their instrumentation and offered his services to demonstrate its use. After reviewing the team’s budget, a motion was made by Ridout and seconded by Welge to donate $500 (a budgeted expense) to the team to help get them through the qualifying phase of the program. The motion passed unanimously. The council offered their technical expertise in the future.

The September meeting minutes were reviewed. A motion was made by Ridout, seconded by Martin and approved unanimously to accept the minutes with the correction of the spelling of Bob Welge’s name.

Officer Reports:

Chair (Roman):

 Discussed hosting a meeting with AIAA President-Elect Candidate Sivaram Gogineni in January 2010. It was decided to invite him to the January Council meeting to discuss issues of relevance to the Council.  Encouraged Council to read and take action on the OCEC presentation “OCEC Objectives and Opportunities”. Ridout (OCEC treasurer) will keep the council informed of OCEC events.  Filled Communications/Webmaster Vice-chair position. A motion was made by Ridout and seconded by Martin to appoint Enrique Castro to the position. Motion passed unanimously. Gave Enrique the Vano presentation on communications that includes directions on how to implement the new Shairpoint based website.  Reviewed the Mindjogger and commented on the lack of Senior upgrades in the section. Roman announced the five new Associate Fellows in the section. Ridout took action to submit our insurance election form.  Anounced that the section received the AIAA second place award for Public Policy in the Large Section category. Congrats Kamal! Expressed disappointment that we were not recognized for Pre-college Outreach which was believed to be our strong point. Will send annual section report to the Council for review.  Asked the Council to forward contact information to Ron Freeman so he can put together a Council Roster for the Council’s use only.

Chair Elect (Martin):

 The AIAA OC will have a dinner meeting January 25, 2010, with David Thompson as speaker. Welge to book the Doubletree.  Discussed possible ASAT conference and banquet speakers. John Garvey of CSULB on rocket design, Buzz Aldren (contacted no reply). Kimberly Castro suggested and will pursue a speaker from Global Hawk or other UAV topic and Sally Ride who is speaking shortly at a Northrop Grumman event.

Past Chair (Rose):

 A First Lego League competition is scheduled for November 14 at the Discovery Science Center.  Rockets 101 event with the Girl Scouts is still being planned and may grow to a significantly larger event than in the past. K. Castro to contact John or visa versa to help run this program.

Treasurer (Ridout):

 A motion was made by Welge, seconded by Magner and approved unanimously to accept the September financials as presented  It was suggested at the last RAC meeting by the regional deputy director of finance that an independent audit be conducted by non AIAA members. The council discussed the issue and decided this was an unnecessary complication and internal audit as conducted in the past would suffice.

Technical (Martin):

 Martin will work on the call-for-papers and timeline and Welge will get a contract in place with the Doubletree Honors and Awards (Jaremenko):

 Awards timeline: o Call for nominations once a month starting in October o Due by end of February o Distribute nominations to Council in March meeting o Select winners at April meeting o Present Awards at Banquet - May 1, 2010  Roman will send nomination information to Goldstein to broadcast to the membership on a monthly basis.  Jaremenko motioned and Ridout seconded to include $150 with the Student of the Year award. Motion carried unanimously.

Programs (Welge):

 Reviewed event calendar  Sending K. Castro contact information for the Beckman Center Program to investigate if there is any possibility for collaboration on their science/engineering talk series.

Membership (Holtz):

 Datamaker is functioning again but she is not getting the summary reports any longer. This is an issue with the new website that will not be corrected any time soon.  Reported that planning for RS8 with the LA section is continuing and she has asked Rose to coordinate with Boeing to out a poster in the Huntington beach cafeteria again this year.

Young Professionals (Eldred Magner):

 YP survey sent out and started getting responses back  YP rocket competition team still waiting for announcement of dates.

Career and Workforce Development (Darrell Yap):

 Looking at UCLA short courses to see if any may be adaptable to a section program. Format for the extension courses is 3 full days with continuing education credits available. Requires 15 person minimum to conduct on-site. UAV courses seem to be of particular interest. May need to scale down to one day. May also look into UCI.  The “Survivor’s Guide for an Economic Downturn” workshop that Matthew Angiulo, Deputy Director, Career and Workforce Development, put together does not look like it would be a successful event here. After investing a lot of time, he was only able to attract 18 participants.

Education (Kimberly Castro):

 Looking into starting a student chapter at CSUF but they don’t seem to have much of an aerospace curriculum. Perhaps there may be students in the mechanical Engineering department interested.  Would like to reach out to OC schools and talk about our pre-college programs. A lot of feedback was provided as to how to proceed.  Would like John Rose to respond to her email so they can collaborate on pre- college activities and outreach.  Jim suggested asking UCI if they would like to provide a liason to the section who would attend our council meetings. This would be a non voting position.

Communications (Enrique Castro):

 Roman provided E. Castro (newly appointed) Sharepoint Website instructions from Charlie Vano, Deputy Director of Communications. Enrique will start looking at migrating our section website to the new Sharepoint format.

Unfinished Business: -None.

New Business: -None

The next meeting will be on Wednesday, 4 November at a location TBD.

Meeting adjourned about 9:00 pm.