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Post Award SAP (<$100K)(Excluding FAR 13.5) Review Form Activity/Site: FISC Norfolk Detachment Phila FY:2007 QTR:04 Reviewer Name: Last Name, First Name Negotiator ID: r60fml01 Reviewer Phone Nbr: 215-697-XXX PIIN Number: N00189-07-P-ZXXX Award Amount: $XX,XXX.xx

* See Special Interest (SI) item definitions in the NAVSUP Enterprise QA Guide. The last letter of the SI metric code matches the labeling system used in the SI definitions in the guide.

 This form can be saved while work is in progress by selecting the 'Save' link at the top of this page  Metric Types can be identified as follows: Overall Metrics are Yellow, Metric Subquestions are White, and Special Interest Metrics are Grey  To Complete Review, Overall SAP and Special Interest Metrics must be addressed (subquestions do not require an entry)  In some instances, a Metric (SAP or Special Interest) may not apply to the PIIN. It is strongly recommended that these questions are answered with 'N/A'. and not left blank.  Negative Responses require an entry in the 'Comments' block

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Select one of the following: Supply Service

SP-1 Pre-Award Planning/ Screening of Mandatory Sources PURCHASE REQUESTS (PR)/REQUEST FOR CONTRACTUAL PROCUREMENT (RCP) Was the PR or RCP approved IAW internal instruction/policy (i.e. COMFISCINST 7112.1 (Series))? Yes No N/A SP-1A Comments Should alw ays be YES, unless you cannot find the PR/RCP

SI-A Was an Economy Act D&F prepared in accordance with NAVSUPINST 4200.90 (Series) and FAR 17.503?* Yes No N/A Comments If Not Required, Use NA

Was Government Furnished Property (GFP) Identified and Documented IAW FAR, DFARS, NMCARS Part 45?* Yes No N/A

SI-D1 Comments If Not Required, Use NA

Was a NMCI Waiver Form submitted (for IT over $25K) IAW NAVSUP letter 210/5088 dated 24 Mar 05? Yes No N/A SP-1B Comments If Not Required, Use NA

For equipment, was a Lease vs. Purchase Analysis completed IAW FAR 7.401?* Yes No N/A

SI-B Comments If Not Required, Use NA

PRESOLICITATION Was acquisition planning (i.e. Pre-Solicitation Strategy) completed IAW FAR 7.1, NAVSUPINST 4200.85 (Series) and local instructions? Yes No N/A SP-1C Comments

Was documentation prepared for Items Requiring Special Approvals IAW the "Don't Buy List" (NAVSUPINST 4200.85 (Series))? Yes No N/A SP-1D Comments

Was Technical Screening for Priorities for Use of Government Supply Sources completed IAW FAR 8.002? Yes No N/A SP-1E Comments

SP-1F If FPI was the mandatory source and was not used, was a waiver completed IAW FAR 8.604 & 8.605? Yes No N/A Comments

Was the market research thoroughly documented IAW FAR and DFARS Part 10 and NAVSUPINST 4200.85 (Series)? (i.e. Was using existing contracts (GSA/FSS contracts) considered before determining the course Yes No N/A SP-1G of action?) Comments

Was a commerciality determination made IAW FAR 12.101? Yes No N/A SP-1H Comments

Were evaluation factors utilized IAW FAR 13.106-1(a)(2)? Yes No N/A SP-1I Comments

OVERALL METRIC RATING

SP-1 Pre-Award Planning/ Screening of Mandatory Sources Yes No N/A Comments are mandatory if response to question is 'No'

SP-2 Adequate Competition

Was the Sole Source Statement prepared and approved IAW FAR 13.106? Yes No N/A SP-2A Comments

OVERALL METRIC RATING SP-2 Adequate Competition Yes No N/A Comments are mandatory if response to question is 'No'

SP-3 Utilization of Small Business Resources

Was the Small Business Coordination Form (DD Form 2579) properly completed IAW DFARS 219.201(d)(10) and the procurement executed in Yes No N/A SP-3A accordance with it? Comments

If the procurement was not issued as a Small Business Set-Aside (SBSA), was the file documented with the reason why SBSA was not used IAW Yes No N/A SP-3B FAR 19.502-2? Comments

SP-3 Utilization of Small Business Resources Yes No N/A Comments are mandatory if response to question is 'No'

SP-4 Pre Award Actions SYNOPSIS Is there a correctly completed solicitation synopsis IAW FAR 5.2, FAR 12.603, DFARS 205.2 and NMCARS 5205.202? Yes No N/A SP-4A Comments

Was Small Business Form approved before the synopsis was issued? (Over $10K) Yes No N/A SP-4B Comments

Was the use of FAR 12 or FAR 13.5 procedures cited in the synopsis? Yes No N/A SP-4C Comments

SOLICITATION Was Office of Counsel review obtained & documented IAW internal instructions and procedures? Yes No N/A SP-4D Comments

Was solicitation posted to NECO IAW NMCARS 5213.106-1(d)? Yes No N/A SP-4E Comments

Were the provisions appropriate for type of order identified? Yes No N/A SP-4F Comments

SI-F Were Clauses for Domestic and Foreign Restriction including the Buy American Act identified?* Yes No N/A Comments

NEGOTIATION

Were offers/quotes evaluated IAW FAR 13.106-2? Yes No N/A SP-4G Comments

Was an adequate price reasonableness determination made IAW FAR 13.106-3? (i.e. Significant price variances among offers explained, Yes No N/A SP-4H comparison to catalog pricing adequately justified, etc.) Comments

If the price was determined fair and reasonable based on a comparison to price history, was it documented how the historical price was Yes No N/A SP-4I determined fair and reasonable? Comments

Was the contractor determined responsible IAW FAR 9.1? Yes No N/A SP-4J Comments

SP-4 Pre Award Actions Yes No N/A Comments are mandatory if response to question is 'No'

SP-6 Complete Audit Trail CONTRACT AWARD Was Responsibility/Liability for GFP clearly defined IAW FAR 45.103?* Yes No N/A

SI-D2 Comments

Did the Office of Counsel review the award document IAW internal policy? Yes No N/A SP-6A Comments

Was the award made in the appropriate procurement system? (i.e. SPS, ITIMP, etc.) Yes No N/A SP-6B Comments

POST AWARD ACTIONS Was the DD Form 350/Contract Action Report (CAR) completed timely and signed IAW PGI 204.670-3? Yes No N/A SP-6C Comments

Was the DD Form 350/CAR coded correctly? Yes No N/A SP-6D Comments

Was the award properly synopsized IAW FAR 5.301, DFARS 205.3 and NMCARS 5205.3? Yes No N/A SP-6E Comments

SP-6F Was the contract file adequately maintained IAW FAR 4.8 and DFARS 204.8? Yes No N/A Comments

SP-6 Complete Audit Trail Yes No N/A Comments are mandatory if response to question is 'No'

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