ROGIET COMMUNITY COUNCIL 11 Cwrt Morgan, Caerwent, Caldicot, Mons. NP26 5QZ. Tel: 01291 422089
Minutes of the Meeting of the Community Council held on Monday 10th October 2016 which commenced at 6.45.pm.in the Village Sports Hall.
Public Forum
Football Issues Josh Birch attended to represent the FC. Few issues – arrangements in hand for the additional electric socket and outside tap and the completion of the external painting of the rear external wall. Members were made aware of the encroachment of brambles on the left hand side of the pitch near the goal posts were causing problems, with a number of balls being lost. .Requested they be cut back. MCC to be contacted. Dates of matches played to be emailed to the Clerk. Further fund raising events to be arranged. The CC confirmed they were unable to help with any additional funding at present, but consideration may be given at the forthcoming budget meeting. The FC’s VHS keys were handed in, as an audit of keys/key holders was being carried out. FC requested that their keys be handed back to RA in readiness for the weekend games.
M4 Relief Road Local resident, having previously approached the CC on the matter, outlined an alternative proposal (Green Route) for the controversial M4 Relief Road, and submitted detailed plans. Members were extremely enthusiastic of the proposal, feeling it was simplistic in its design, sympathetic to the needs of all those affected, environmental friendly and also addressed the long held vision of access onto the M48 between Rogiet and Caldicot. Members wholeheartedly recommended supporting the proposal. It was proposed and seconded that RCC support the new Green Route, all in favour, motion passed. Public Consultation arranged for Saturday 19th November. Arrangements to be addressed. Local resident thanked the CC for their support and agreed to progress the matter.
06/2900 Present
Chairman - Cllr R Stallard Vice Chairman - Cllr J Douglas Community Councillors- Mrs S Oliver Holland Josh Birch - STNP. FC M Smith - Windmill Cottage, Rogiet Clerk - Mrs M Williams
06/2901 Apologies
Cllrs - Mrs L Guppy & Mrs J Tyrrell
06/2902 Declarations of Interest
Cllr R Stallard - As and when on agenda Cllr J Douglas - Caretaker Cllr Mrs S Oliver Holland - MYS
06/ 2903 Chairman’s Address
Chairman wished Cllr Tyrrell a speedy recovery following health issues. He informed Members he considered Rogiet was on the brink of exciting times with Little Tigers new day care centre due to open, the promotion of STNP FC to the Gwent League, the tremendous success and contribution to developing
Page 1 of 4 ROGIET COMMUNITY COUNCIL 11 Cwrt Morgan, Caerwent, Caldicot, Mons. NP26 5QZ. Tel: 01291 422089 community well-being by the introduction of the Community Café and the revival of the Non Pol Club, due to the efforts and support of residents. The new proposal on the M4 Relief Road was also welcome. In addition he also hoped that a positive response would be received from the new initiative appealing for applications to join the CC.
06/2904 Minutes
It was resolved that the Chairman be authorised to sign the minutes of the monthly meeting held on 12th September 2016 as a true and correct record of the meeting.
06/2905 Financial Matters and Schedule of Accounts
The Schedule of Accounts and Financial Matters dated 10th October 2016 were approved and signed by the Chairman.
The Clerk/RFO presented an action plan to address the issues arising from the Annual Return for the year ending 31st March 2016. Following discussion Members approved the plan. It was noted the accounts were in order, the issues related to procedure and guidance as set out in the Governance and Accountability in Local Councils in Wales – A Practitioners Guide, NALC/SLCC. The appointment of new external auditors had referred to strict new guidelines and highlighted procedural issues.. Work is in progress to review, with the aim of adopting the new 2016 financial regulations as set by OVW, when sufficient time allows. Members are in possession of the said regulations. Member raised concern at the lack of street lighting in certain areas of the village. Member requested he identify the areas in question in writing, which would then be forwarded on to MCC . Following dates approved for finance and budget meetings - finance and budget meeting 22nd November, Precept meeting 28th November (provided all necessary information available)
06/2906 To receive Action/Progress Report
Matters on-going
Future Maintenance of WWI Memorial Clerk had contacted MCC Adult Learning Section with a view to enlisting their help, but had been advised to make further contact after the summer holiday period. Matter to be progressed in the autumn including the provision of a more permanent structure. . MCC Dog Fouling Initiative - Initiative on going. Further meeting to be held on 18th August at County Hall, Usk
Traffic Issues on Station Road/School Crossing - Situation remains on-going. And continues to be observed. Update needed on action promised in previous emails - Over-use of open green space Adjoining old school building development MCC to be contacted expressing concern at the over use of this land and the lack of consideration of the meadow being destroyed and access denied for local use. –on going
VSH/ Playing Fields Issues
Page 2 of 4 ROGIET COMMUNITY COUNCIL 11 Cwrt Morgan, Caerwent, Caldicot, Mons. NP26 5QZ. Tel: 01291 422089
Little Tigers Day Care Approval had been given for LT to open on 5th September RCC have given approval for all the necessary works to be carried out by Mr. M Curtis. Work has been completed few issues remain outstanding as a result of an inspection of the Building.
Police Report
Report covering the period 5th July – 10th September had been circulated to all members.
06/2907 Remembrance Sunday Arrangements
Arrangements in hand. Church had been contacted, matter progressing. Members to be reminded.
06/2908 Christmas Tree Arrangements
Arrangements in hand. Possible date earmarked for the erection of the lights, 4th December. Suggested the Community Café drive this community event, possible date, 9th December 2016.
06/2909 C orrespondence
Resident- M4 Relief Road Proposal Persona Associates M4 Relief Road – Inquiry postponed 31/3/2017 Monmouthshire CAB Request for funding MHA Public Consultation regeneration development Oakley Way EMAILS Rec’d MCC - Roger Hoggins / Mike Moran – car park Road closures/ road works/ circulars/ Enterprise Directorate / Sue Parkinson – dog fouling / Misc U3A/ OWV training/ Resident VHS /
06/2910 Planning Applications/Permission
Planning Permission Application No DC/2016/00921 Application Type Planning Permission Description of Proposal: Construction of two single storey new dwellings within the grounds of Manor Farm. Re-forming part of the original farm setting including new access and parking area. Location: Plot of land adjacent to Manor House Farm, Churchmead, Rogiet NP26 3UG Recommendation: Refusal based on site access and footpath implications
06/2911 Confirm Date of next Meeting
It was confirmed that the next monthly meeting of the Community Council would take place on Monday 14h November 2016 to commence at 6.45pm. Additional Dates agreed Saturday 19th November – Public Consultation. Tuesday 22nd November – Pre budget meeting and feedback from Public Consultation. Monday 28th November - Precept Meeting. Meeting closed at 9.44.p.m.
Signed: ______
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Dated: ______
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