September 2017 Board of Directors Meeting

V a l l e y Y o u t h H o c k e y A s s o ci a t i o n P . O . B o x 2 0 3 6 2 R o a n o k e , V A 2 4 0 1 8 E m a i l : H o c k e y @ v y h r o a n o k e . c o m

Minutes September 2017 Board of Directors Meeting September 5, 2017 @ 7:00pm The Sprint Store Oak Grove Plaza

Members Present: S. Boylan, J. Pollard, S. Esworthy, J. Henchel, N. Devlin, D. Tidrow, D. Barbour, J. Jamison, C. Kenney, S. Devlin, P. Haskins Members Not Present: J. Fuller, K. Williams, C. Payne, J. Rosenberg

Meeting Called to Order at 7:05pm by J. Pollard I. Approval of Board Minutes (August 2017)- C. Kenney Motion to approve minutes J. Jamsion. 2nd – J. Henchel. Unanimous to approve minutes. Did not have meeting in August due to lack of attendance-work session instead.

II. Treasurer’s Report (August 2017)- S. Boylan Full report given. S. Boylan stated that there will be a new format for financials. III. General Business  Executive/Long Range Planning Committee . Jamison asked about SportNgin fees listed on sheet . Barbour mentioned another site that has other capabilities . Boylan suggested adding fees in actual cost so price would be raised . Pollard suggested showing people what they are paying for- we use online website that replaces paper registration, decided as a group to pass on the fees to the player registration . Need to let people know there is a processing fee next year  BC Schedules o LTP- Schedule give to N. Devlin by S. Esworthy for Devlin to look over with LTP committee o House league schedule presented by S. Esworrthy . Lost October 7-11 ice time (15 sessions for Mites, 12 for LHL, 10 for UHL) o Travel Schedule is out but haven’t received a lot of feedback . Coaches need to make sure they communicate which dates are set with other teams to secure their ice times  BCC Contracts o J. Pollard to sign contracts  CHL Committee o U18 no longer exists in CHL . S. Esworthy motion to allow U18 to play 4 tournaments at the cost of VYHA, 2nd D. Barbour, unanimous vote to approve.

 Equipment Manager V a l l e y Y o u t h H o c k e y A s s o ci a t i o n P . O . B o x 2 0 3 6 2 R o a n o k e , V A 2 4 0 1 8 E m a i l : H o c k e y @ v y h r o a n o k e . c o m

o N. Devlin motion to approve purchase of House Jerseys- Press Press Merch $4350 for 4 sets of 20 for U8, 4 sets of 24 for LHL, 4 sets of 24 for UHL- colors Royal, Gold, Red and White (tentative colors), D. Barbour 2nd, unanimous vote o N. Devlin motion to purchase LTP Jerseys from OT sports for $20/jersey- intent to keep jersey navy and gray $3,000 for jerseys for two years, 2nd J. Jamison, unanimous vote. o C. Kenney motion to purchase socks to stock for $1950. D. Barbour 2nd, unanimous vote. o J. Henchel motion to purchase Travel Jerseys, $3350, 2nd C. Kenney, unanimous vote o J. Henchel motion to pay D. Tidrow for initial skate sharpenings, D. Barbour 2nd, unanimous vote. o S. Esworthy motion to allow D. Tidrow $5,000 budget for LTP equipment purchase, J. Henchel 2nd, unanimous vote. o Warrior Partnership- on site fittings will take place but we must confirm with Stenzler at the BCC, information will be forthcoming o Harrow- deadline 9/8 for first round of orders to be placed o LTP fitting- 9/21 fitting, 6:30pm talk, 7:00pm Mites talk  Registrar o Update- LTP 50, 8 on wait list . Extra coaches will be needed and appreciated for 10/14 o LTP 2- 11/2 still stands for opening LTP 2 o LTP coaching numbers stay the same  Coaches Committee o Coaches will be updated by J. Jamison and head coaches regarding their outstanding requirements o Travel teams have been selected and notifications have gone out, provisional players have also been notified o Player/Parent meetings- looking to hold these October 16, 17 and 19. Fundraising committee member will be present to explain the raffle, Dawgs vouches, and summer skates. K. Malloch will be invited by J. Pollard to attend the meetings as well.  Tournaments o U18- to attend 4 o Fundraising Committee to look at VYHA hosting a March tournament, and/or an in house tournament.  Marketing Outreach o VYHA this week/Facebook- hold closely our mailing list and remember the sacred trust o Learn to Skate- 3 grants written have not heard anything yet regarding the following grants:  LTS  LTP equipment  Divider boards (possibly fix Velcro on current dividers we have)  Finance Committee V a l l e y Y o u t h H o c k e y A s s o ci a t i o n P . O . B o x 2 0 3 6 2 R o a n o k e , V A 2 4 0 1 8 E m a i l : H o c k e y @ v y h r o a n o k e . c o m

o Checks received- Kroger $1964.26, River Kings Memorial Fund $50.00, Restaurant night @Chipotle $406.78, Total = $2421.04  Fundraising Committee o Would like to see teams skate between periods at the Dawgs games . Dates available are 12/16, 1/5, 1/6, 1/12, 2/2 o Hockey family nights out are scheduled through February o Continue to be clear on what Raffle, and Skate-athon money goes towards  New Business o Lab Sports Performance would like to work with VYHA. o Construction of indoor turf facilities, potentially an option for synthetic ice for an off ice training facility o Timeline is immediately available o Option to rent the ice by VYHA initially at $70/hr. o J. Pollard to communicate that VYHA is potentially interested

Motion to adjourn S. Esworthy, 2nd N. Devlin. Motion passed unanimously in the affirmative.

Meeting adjourned at 9:02pm by J. Pollard