FAI First Category Event Sanction Procedures Or CIA Sporting Event Sanction Procedures

FAI Ballooning Commission Event Sanction Information

Before starting to fill in the Sanction Application Form, please read the following documents to clarify any issues: - FAI First Category Event Sanction Procedures or CIA Sporting Event Sanction Procedures - FAI Sporting Code - Section 1 - FAI Sporting Code - General Section - Protocol for FAI and CIA Sanctioned Events

All dates in this form should be in the dd/mm/yy format!

Updated on: 21 / 1 / 2010

2011 Tochigi Hot Air Balloon International Championship Event Title & Sub-Title 2011 Hot Air Balloon HONDA Grand Prix Final round

Event location Utsunomiya-city, Haga Town and Motegi town, Tochigi Prefecture, Japan City, Region, Country Registration Start: 22 / 11 / 2011 AM PM General Briefing: 22 / 11 / 2011 AM PM Event dates & times 1st Competition Flight: 23 / 11 / 2011 AM PM Last Competition Flight: 27 / 11 / 2011 AM PM Closing Ceremony: 27 / 11 / 2010 AM PM

Document submitted to FAI / CIA EPAS on (dd/mm/yy) 7 / 1 / 2011 by Japan Aeronautic Association

CIA PROCEDURES AX – Hot Air Balloons AA – Gordon Bennett FAI Sub-class BX – Hot Air Airship BA – Gas Airships AA – Gas Balloons AM – Rosier Balloons

FAI World Championship

FAI Continental/Regional Championship

CIA Category One International Event FAI Event Category FAI World Air Games

CIA Sporting Event

Other:

Organising National Airsport Japan Aeronautic Association Control – NAC

Name: Saburo ICHIYOSHI Email: [email protected] Organising NAC’s CIA delegate Phone: +81 3 6454 2600

NAC letter of approval Attached Not Available Will be sent on / /

Submitted on / / Not Available yet Event Logo Approved on / / Will be sent on / /

Rules Logo Program Official documents FAI authority shown on Other:

of 8 FAI Ballooning Commission Event Sanction Information

FAI Organiser Agreement Place: Tokyo Date: 12 / 3 / 2011 signed

CIA sanction fee Amount: 1,000 in Swiss Francs Date of payment: 15 / 9 / 2011

Amount: 5,000 in Swiss Francs CIA event deposit Carried over from 2010

Received on: 7 / 1 / 2011 Event Rules received Checked on: / / by Approved on: / / by

FAI President: Yes No Date: / /

Courtesy Invitations sent CIA President: Yes No Date: / / Remarks:

CIA sanction approved Yes No Date: / /

CIA Event Adviser Yes No Name: Date: / /

Remarks:

ORGANISATION DETAILS

Entity: Tochigi Hot Air Balloon Championship Organization, jointly operated by Organising Body the Hot Air Balloon Grand Prix Organization. (Entity/ club / company) Main contact: Hiromori SOEJIMA

Main events: 1) 2010 Tochigi HABIC mm/yy: 11 / 2010 Place: Tochigi Organiser’s previous event 2) 2009 Tochigi HABIC mm/yy: 11 / 2009 Place: Tochigi organisation experience 3) 2008 Tochigi HABIC mm/yy: 11 / 2008 Place: Tochigi 4) 2007 Tochigi HABIC mm/yy: 11 / 2007 Place: Tochigi 5) 2006 World Championship mm/yy: 11 / 2006 Place: Tochigi

Postal: 189-0022 Official Mailing Address Phone: +81 42 394 9078 Fax: +81 42 394 9540 Email: [email protected]

Official website later

Name: Event President: Kozo MACHIDA Event President / General Manager: Hiromori SOEJIMA CV attached General Manager Email: [email protected] Phone: + 81 952 20 8727

Event with Observers Yes No

Name: Koji Ota CV attached PR Officer / Media Officer Email: [email protected] Phone: +81 42 394 9540

Location: Utsunomiya or Motegi Opening Ceremony Date: 23 / 11 / 2011 Time: 06 : 30 CIA Protocol document will be followed:

Location: Utsunomiya or Motegi Closing Ceremony / Date: 27 / 11 / 2011 Time: 18 : 00 Prize-giving CIA Protocol document will be followed:

1,500,000yen for 1st place 500,000yen for 2nd Event Prizes offered and details 300,000yen for 3rd 200,000yen for 4th 100,000yen for 5th

LOCATION DETAILS

Country admission conditions Visa may be required for some nationality (Visa’s required, etc.)

Preferred place of entry New Tokyo International Airport (Narita) (Special custom clearance, etc.)

Closest major cities Utsunomiya --- 130km NW from Narita and 130km NE from Tokyo directions & distances

Local language Japanese

General description: Motegi area has some hills, but their heights are less than 300 meters. The southern part of flight area has many spaces for landing and target areas. We are planning to have flights of going to south-east or south or south-west. Utsunomiya area has many spaces for landing and target areas. It’s almost flat. Geographic position (center of competition map): 54s 430800/4042400

Location description & Competition Center (coordinates): Haga (1584/4507) characteristics Briefing Facilities (Tent, Hall, etc): Hall (coordinates): 1584/4507

Topography (mountains, sea, lakes): Hills / Open Valleys

Landing areas (open fields, wooded area, farming, crops, cattle): Open Fields Other description:

NOTAM description: None Flight limitations: None Number of PZs expected: 14 Airspace structure & limitations Competition area dimensions (based on CLP, in km) north/south: 25km 25km east/west): 25km 25km Competition area altitude limitations: 6000ft MSL

Driving particularities Right hand (Right hand, left hand, speed limitations, International Driver’s the holders of an international driving license, which was signed in 1949 at Geneva Licence required, etc.) Convention, are allowed to drive in Japan.

Road network and infrastructure Very Good

Weather conditions: Very good, except typical winter monsoon pattern. Prevailing winds (speed / directions): less than 10 kt at surface, less than 20kt at Meteorological characteristics (as expected for the period of the 3000ft. / N, NE, NW, W, SW event) Temperatures: 10 - 15 C at high and 0 - 10 C at low. Sunrise & Sunset time for the first competition day: 0630 1625

Competition centre: Conference room at Haga Briefing room: Hall at Haga

Venue description & Media centre: Haga characteristics Internet connection: wireless network will be available Social activities: Other information:

Remarks:

Competition Flights will be from morning of 23rd to morning of 27th November 2011.

(Tentative) 22nd: Official practice flight Check-in for competitors and observers (at Haga) 0900 - 1200 General Briefing and Observer Briefing (at Haga) 1300 - 1500 23rd: Competition flight (AM, at Motegi) Competition flight (PM, at Haga) Night Glow (at Motegi) 24th: Competition flight (AM, at Motegi) Competition flight (PM, at Haga) 25th: Competition flight (AM, PM at Haga or Utsunomiya) 26th: Competition flight (AM, PM at Utsunomiya)

27rd: Competition flight (AM, at Utsunomiya) Sayonara party, Awards ceremony 1800 –

All task briefings will be at Haga.

EVENT PERSONNEL

Name: Les Purfield Country: GBR CV attached Competition director Email: [email protected] Phone:

Approved: Yes No Date: / /

Name: Debbie Spaeth Country: USA CV attached Email: [email protected] Phone:

Approved: Yes No Date: / / Competition deputy director

Name: Hiromori Soejima Country: JPN CV attached Email: [email protected] Phone:

Name: Hans Akerstedt Country: SWE CV attached Safety officer Email: [email protected] Phone:

Name: FORMTEXT Garry Lockyer Country: CAN CV attached Stewards Email:

1. Tom SHEPPARD (USA) 2. Gren PUTLAND (AUS) Proposed Jury members 3. John DAVIS (USA) 4. Risto JALAVA (FIN) (name at least 6) 5. Mako OIWA (JPN) 6.

Name: Steve Ireland Country: AUS CV attached Chief scorer Email:

Name: Brenda Howard Country: GBR CV attached Chief debriefer Email:

Name Hiromi Furukawa Country: JPN CV attached Chief observer Email:

Name: Nobuyuki Nishioka Country: JPN CV attached Technical support officer Email:

Scoring Program to be used: eKLIPS Scoring program Developed by: Garry Lockyer Email: [email protected] Download available at:

Travel arrangements: Competition officials are invited from many parts of the world. Travel allowance: Currency:

Travel & accommodation Vehicles provided: Yes. one rent-a-car for two or three officials. arrangements for officials Accommodation (type): hotel Meals provided: lunch box Other information: They will be invited to the Awards Ceremony and some other parties.

Travel arrangements: Observers are invited from many parts of the world. We would like to ask the Chief Observer of each country to assist us. Travel allowance: Currency: Travel & accommodation Vehicles provided: Yes arrangements for observers Accommodation (type): hotel Meals provided: lunch box Other information: They will be invited to the Awards Ceremony and some other parties.

TBA Third party:

Insurance provided Air Display Public Liability: & covered by organisers Organisers & officials on-ground risks: Yes Observer on-board: Other:

FAI hold-harmless clause Yes No included

The organisers will respect the FAI Environmental Code of Yes No Ethics

PARTICIPATION DETAILS

Details: We will prepare 150,000 Japanes Yen (about 1,340 Euro) for 15 Special travel arrangements and competitors from out of East Asian Region. assistance Contact: Hiromori Soejima

Details: Yes Equipment rental services Contact: Hiromori Soejima

Details: one for each team if requested Additional crew available Contact: Hiromori Soejima

Details: We will publish the information to competitors later. Rent-A-Car assistance Contact: Hiromori Soejima

Accommodation available and Details: We will publish the information to competitors later. assistance Contact: Hiromori Soejima

Other arrangements for competitors Details: (include meals, travel allowance, etc.) Contact:

Remarks:

COMPETITION DETAILS

We expect 20-30 competitors of the HONDA Grand Prix and 20 competitors Maximum number of entrants from abroad.

Number of eligible NACs All FAI Members

Equal number of competitors / NAC Not Applicable

Start of invitation process Date: 1 / 4 / 2011

Entry closing date 1st round: 30 / 6 / 2011 2nd round: Not applicable

Additional invitations procedure None

Eligibility conditions 100 hours PIC and 1 year as PIC

Registration methods and details Mail, Fax or Email (mail, fax, email, online)

Amount: 60,000 (about 535 Euro) Currency: Japanese Yen Entry fee What is included: Fuel for balloons during the event will be provided. Other necessary information for flights, including maps, will be provided, too.

Money order Cheque Cash Entry fee method of payment and details Credit card Other: bank transfer Details:

Third party: A competitor is responsible to cover a minimum of 200 million yen (about 1,786,000 Euro) for third parties. Generally speaking, insurance, which we sell, is much cheaper than other areas. The cost will be approximately 6,000 yen (about 55 Euro) for fourteen days.

Passenger: If a competitor wish to fly with an observer during competition, he shall have insurance for his observer under conditions that the organizer decides. We require a pilot that wishes to fly with an observer during the Insurance requirements competition, to have insurance for the observer. If your balloon does not and details have it, you may purchase it 7,000 yen (about 65 Euro) during the week. If you fly without an observer at all times, you don't need to purchase it. Insurance for observer on board: Amount Bodily Injury Limit 15 million yen (about 134,000 Euro) In Hospital per day 10,000 yen (about 90 Euro)

Other:

Official language English and Japanese

Protest fee 100 EUR or equivalent in local currency

Equipment limitations None

Special safety requirements None

Place: Haga General Briefing Date: 22 / 11 / 2011 Time: 13 : 00

Date: 27 / 11 / 2011 Time: 06 : 00 Last competition flight Extra flight if needed: Date: 27 / 11 / 2010 Time: 14 : 00

Scale: 1/50,000 DATUM: WGS84 Grids : UTM Competition map details Paper size: 1120mm * 1280mm Other information: Digital Map Available

All GPS Loggers should be of the same type. For category 1 events they should meet the minimum quality requirement of the COH (Chapter 2). GPS Loggers Type of GPS Logger to be used: Garmin Geko 301 Details:

There are many golf courses and those will have minimum altitude Landowner restrictions restrictions. Three ostrich farms exist and will be declared as a red PZ’s.

Remarks: